Minutes - November 20,2006

Report: November 20, 2006

Erindale College

Report of the RESOURCE PLANNING AND PRIORITIES COMMITTEE meeting of Erindale College Council held on Monday, November 20, 2006 at 3.10 p.m. in the Ante-Room, #3129, South Building.

Present: A. Wensley (in the Chair), R. deSouza, C. Capewell, N. Collins, M. Jalland, C. Jones, M. Levene, P. Pliner, D. Pond, S. Al-Abdul-Wahid

Regrets: R. Beck, D. Crocker, M. Georges, U. Krull, C. Misak, S. Munro, G. Rattan, R. Reisz, K. Duncliffe, F. Ahmed, B. Gupta

In attendance: A. MacIsaac, B. McFadden

1. Approval of Minutes of the Previous Meeting (September 25, 2006)

Professor Wensley noted that the Minutes would be available for the next meeting of the Resource Planning and Priorities Committee, scheduled for January 22, 2007.

2. Reports of Committees and Officers

a) Report of the Chief Administrative Officer, Ray deSouza

i. South Building Master Plan

Mr. deSouza gave a power point presentation on the South Building Master Plan. In Phase 1,1/3 of the former Library space would be dedicated to the Academy of Medicine. It was noted that this project was approved at both the November 9 meeting of the Business Board and the November 15 meeting of the Academic Board. Kongats Architects had been retained for this project. The infrastructure for the Academy would include offices, classrooms, seminar rooms, labs, and library space. It was anticipated that interim space would be ready for occupancy by August 2007, and permanent space by September 2008.

In Phase 2, the remaining 2/3 of the former Library space would include space for the Student Services Plaza, the Office of the Registrar, Police Services, and Administration. Mr. deSouza observed that Kongats Architects would be used for all of the renovations of this space. The space analysis for Phase 2 was complete, and the Project Planning Committee would finalize the report for presentation to the Planning & Budget Committee in February 2007. A draft report would be presented to this committee at its next meeting in January. Mr. deSouza noted that physical construction would not begin for some time.

Phase 3 would include Food Services, Retail Services, the Meeting Place, and the transition from RAWC to the South Building. The space analysis for this phase would begin in December. Mr. deSouza reported that the Project Planning Committee and Terms of Reference would be finalized in February 2007. This would go forward to the Planning & Budget Committee for approval in March 2007.

The Chair opened the floor to questions.

Professor Jalland enquired about how consultative the process was for space for the Academy of Medicine. Mr. deSouza responded that there had been wide representation on the Planning Committee on Space, Facilities, and Infrastructure, which included members from the University of Toronto Mississauga, the University including the Faculty of Medicine, and the partnering hospitals (Trillium and Credit Valley). He did observe that there would be more consultation for Phases 2 and 3, noting that Phase 1 had critical timelines to meet the targeted entry of first-year students in September 2007.

ii. Storm Water Management Pond

Mr. deSouza mentioned that the options for the Storm Water Management Pond had been discussed by the review committee this past spring. The preferred option had been submitted to the engineering consultants in the summer. The final report including approximate costing was due at the end of this month.

The approximate location of the pond would be Lots 4 and 8. As a result, parking spots would be lost. Mr. deSouza observed that the draft report would be discussed with the Credit Valley Conservation Authority along with other planned capital projects for 2007-2010. This report would be presented to the Grounds Monitoring and Parking and Transportation Sub-Committees before it was presented to this committee in February 2007. It was anticipated that the proposal would be submitted for governance approval in the spring of 2007, and that the possible construction of the pond and secondary effects to parking would proceed in the summer to fall of 2008.

Mr. deSouza provided the following updates to members. Phase 2 of the campus grid upgrade was nearing completion. This involved new cabling, duct banks, transformers and switching. The final construction to the RAWC and HMALC were ongoing. Café discussions were pending for HMALC. The HMALC link was scheduled to open in the spring of 2007. He was pleased to report that the exterior landscaping to RAWC/HMALC was almost complete. Phase 8 Residence which would be named “Oscar Peterson Hall” was 75% complete, and would include a dining hall. Mr. deSouza noted that approximately $1 million had been spent on recent renovations to this campus, including the Council Chamber and Ante-Room, classrooms, the creation of more offices, technological improvements, and IT wireless expansion. He reported that laboratory expansion was ongoing, and that new and renovated labs would be provided to six researchers as a result. There were also planned renovations for the Kaneff Centre, Hitachi Labs, and CCT Computing Lab upgrades.

The Chair opened the floor to questions. As there were none, he proceeded to the next item on the agenda.

b) The State of UofT Mississauga’s Ancillaries

The Director of Business Services, Ms Capewell, noted that the ancillaries included Conference Services, the Residences, Food Services, and Parking. She observed that the outlook for Conference Services was better than expected and that the Residences continued to be in a challenging situation financially. She noted that there were huge changes to the Food Services budget with the introduction of the meal plan and other food outlets. The meal plan had been launched as a small pilot project in September. She introduced Mr. McFadden, the Manager of Retail Planning, Development & Operations to speak more about Food Services. Mr. McFadden reported that the opening of Starbucks in the HMALC, which would have a full menu, was targeted for September 2007. He was in the midst of finalizing the layout of the Phase 8 Dining Hall and details around the meal plans. There would be two types of meal plans - a residential meal plan and a campus meal plan for non-residents. Group A Plan would be mandatory for returning Phase 8 residents and first-year students. Group B Plan would be a mandatory partial plan for those outside Phase 8 and others. Under the basic plan, food would be purchased on campus. Under the flex plan, groceries and personal items could be purchased off-campus. He observed that graduate students would have more flexibility, and were excluded from the mandatory plan. Under the campus plan, if a minimum of $80 was spent there would be a 5% discount but no tax exemption. A value plan+ would be available as well under which, if a minimum of $120 was spent, there would be a 5% discount in addition to a PST exemption. He noted that they were working on a 50% overhead model.

While he was forecasting a loss this year with the implementation of the meal plan, Mr. McFadden predicted that next year would see a return to surplus.

Mr. McFadden reported that, in accordance with COU standards, which stipulated .5-.7 nasms per FTE, the University of Toronto Mississauga’s Food Service space was deficient to the tune of 15,000 square feet. Similarly, the Bookstore was deficient by 10,000 square feet. How to resolve this would be challenging.

The Chair opened the floor to questions.

Mr. Al-Abdul-Wahid enquired whether strides were being taken to ensure that healthier food choices were available. Mr. McFadden responded in the affirmative, noting that Chartwells was bringing nutritionists to the table and that, to ensure quality choices, nutritional analyses were being conducted.

Mr. Al-Abdul-Wahid also asked whether the Starbucks employees would have the same benefits as Starbucks off-campus employees, and Mr. McFadden replied that Chartwells was the holder of the license/operator, and hence Chartwells employees would be working there.

Professor Collins enquired about the scheduling for the meal plan, and Mr. McFadden said that it was scheduled for fall 2007.

Professor Pond asked whether it was being promoted to first-year students, and Mr. McFadden responded that it was, and that information would be sent out from the Registrar’s Office.

Professor Pliner asked whether it was intended that everyone be on a meal plan eventually, and Mr. McFadden replied that there were no firm plans yet.

Mr. Al-Abdul-Wahid pointed out that, as evidenced by long line-ups, there was clearly insufficient food service on campus, urging that this be more actively looked at in future as the campus continued to expand.

c) Transportation and Parking Update

The Manager, Parking & Transportation, Mr. Alex MacIsaac, provided an update on transportation and parking. He reported that swipe cards were now being used on the shuttle bus, and were working out well. The North Building bus stop had been expanded to fit two buses.

There had been 28 Pay & Display machines installed in parking lots across campus as part of a pilot project, and this was working out well.

Since May 2006, the City of Mississauga had provided three parking enforcers, who were professional, well-trained individuals. This too was working out well. As of September, they’ve been on duty 24/7.

Mr. MacIsaac reported that the Parking Office would soon be moving to the Visitors’ Centre.

In order to avoid lengthy line-ups and for the sake of convenience, plans were under way to sell all parking permits online next summer.

Plans were under way to improve signage on surface lots and in the CCT garage over the next two to three months.

The Chair opened the floor to questions.

Mr. Al-Abdul-Wahid suggested that, at a future QSS meeting, it would be worthwhile to discuss how swipe cards had effected shuttle bus ridership.

He enquired whether the Pay & Display machines would all be kept, and whether the University of Toronto Mississauga would be purchasing them. Ms Capewell responded that the intention was to keep them all, and that they would continue to be leased.

Mr. Al-Abdul-Wahid observed that online parking permit sales would require a credit card, which all students would not have, and suggested that a system be implemented which would not require this.

Regarding the move of the Parking Office to the Visitors’ Centre, he suggested that a temporary satellite office also be set up in the Meeting Place to distribute permits for the convenience of students. Mr. MacIsaac didn’t think this would be necessary, noting that line-ups should be reduced with the online purchase of permits.

Professor Collins observed that shuttle buses should park at the west end of the North Building stop to make them visible from the door. Ms Capewell indicated that she would look into this.

Professor Collins also noted that the efficient vehicle discount was not being appreciated by all of those eligible. He felt that it wasn’t publicized widely enough and said that there should be a system in place to automatically identify those eligible and send the discounts to them. Ms Capewell agreed to look into this.

Professor Collins felt that the parking spots lost as a result of the storm management pond could be eliminated. Mr. deSouza responded that the parking would either be eliminated or relocated, but he was reluctant to send a message to central administration that the University of Toronto Mississauga had sufficient parking. The secondary effects of the pond would have to be looked at very carefully.

Mr. Al-Abdul-Wahid reported that they had received a quote from Mississauga Transit regarding a bus pass, which they hoped to take to referendum in the new year.

3) Announcements

i) The Chair reminded members of the upcoming Stakeholders’ Meeting on the Parking Budget scheduled for Monday, December 4 at 3 p.m. in the Council Chamber.

4) Next Meeting

The Chair noted that the Committee would next meet on January 22, 2007.

There was no other business.

The meeting was adjourned at 4.05 p.m. (C. Capewell/D. Pond)

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Recording Secretary Chair