Minutes: Executive Committee, November 28, 2012

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF ERINDALE COLLEGE COUNCIL, held on Wednesday, November 28, 2012 at 3:10 p.m. in room 3214, William G. Davis Building

Present:  G. Anderson (in the Chair), D. Saini, L. Bailey, N. Woolridge, P. Donoghue, C. Thompson, D. DiCenso, A. Reid

The Executive Committee met to set the agenda for the December 6, 2012 meeting of Erindale College Council. The report of the October 31, 2012 meeting of the Executive Committee was approved as circulated.

The Chair called the committee’s attention to section I-8 of the by-laws, which allows the Executive Committee the option to hold by-elections in January of each year when there are vacancies from the September election.  He reported that in the part-time constituency of ECC, 9 out of the 14 positions were vacant (5 were filled in the September elections).  All other constituency positions were filled.  The Chair explained that pending approval of the Governing Council 2013 Election Guidelines on December 13, the concurrent nominations period for Governing Council and the new UTM Campus Council and its Standing Committees would open on Tuesday, January 8 and close January 15.  He suggested that the Executive Committee forgo holding the ECC by-elections, which would fall over approximately the same time period as those for the new UTM Campus Council (January 10 to the 17).  He noted that those part-time students elected through these by-elections would only be able to serve for two more meetings of ECC: February 26 and the April 4. 

It was duly moved and seconded,
THAT the Executive Committee forgo the January 2013 by-elections.  (G. Anderson/P. Donoghue)

During the discussion, members agreed to forgo the by-elections, but it was agreed that the Secretary of Council would contact the President of the part-time students’ association or EPUS, to fill the 9 vacant positions informally.   It was also noted that it may be very confusing to the UTM community to pay attention to two different nominations and elections periods: one for ECC by-elections (for the remaining two meetings) and one for the new Campus Council and Standing Committee elections.  The motion was approved.

On behalf of the Resource Planning and Priorities Committee, Professor Bailey reported that at its November 26 meeting, members considered and approved the four ancillary budgets of Food, Conference Services, Residence and Parking.  The Committee also approved the Centre for South Asian Civilizations (CSAC) and the Institute for Management and Innovation (IMI). He noted that instead of submitting the ancillaries to the December 6 meeting of Council, which was deemed a very busy time for members, the ancillary budgets would be submitted to the January 14 meeting of ECC; this would still allow the university to approximately meet the relevant Service Ancillary Review Group deadlines.

On behalf of the Academic Affairs Committee, Professor Woolridge reported that at its November 27 meeting, the Committee considered and approved the following items:  the three curriculum reports of Humanities, Social Sciences and Sciences; a New Freestanding Minor in South Asian Civilizations; the Centre for South Asian Civilizations (CSAC); the Institute for Management and Innovation (IMI) and two graduate course changes, which were minor in nature.  Detailed information on these proposals can be found on the governance website under the agenda documents for the Academic Affairs Committee.

Professor Woolridge reported that there was minor issue raised at the AAC meeting relating to the apparent similarity of a newly proposed Classics course (CLA235H5 Ancient Visual Culture) to two existing Art History courses (FAH203H5 Greek Art and Architecture and FAH204H5 Roman Art and Architecture).  The departments involved are currently discussing possible addition of mutual exclusions for those courses in their respective calendar entries and he would report on the final solution to this issue at the ECC meeting.

The Committee agreed that the consideration of the CSAC and IMI would be under the report of the Academic Affairs Committee.

It was duly moved and seconded,
THAT the Executive Committee confirm the recommendation of the Academic Affairs Committee on the three undergraduate curriculum reports.  The motion was carried. (N. Woolridge/D. Saini)

The agenda would end with the Vice-President and Principal’s report.

The Executive Committee meeting adjourned at 3:45 p.m.


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