Minutes: ECC, April 4, 2013

Report of the UNIVERSITY OF TORONTO MISSISSAUGA ERINDALE COLLEGE COUNCIL meeting to be held on Thursday, April 4, 2013, at 3:10 p.m. in the Council Chamber, Room 3130, W. G. Davis Building

Present: A. Wensley (in the Chair), D. Saini, P. Donoghue, A. Mullin, U. Krull, B. Katz, D. Crocker, I. Whyte, C. Capewell, D. Clancy, S. Elias, P. Goldsmith, D. Kreuger, F. Morgan, B. McFadden, D. Mullings, L. Paris, J. Stirling, A. Vyas, L. Bailey, N. Woolridge, L. Brooks, J. Poe, T. Hossain, M. Tombak, H. Gunz, S. Senese, L. Barber, M. Berger, A. Birkenbergs, R. Kanga Fonseca, L. Gaspini, K. Horvath, M. Jamieson, Y. Tam-Seguin, I. Sheoran, S. Haftchenary, M. Avadisian, V. Shahani, C. Thompson, R. Noronha, Y. Youssef, A. Chigbo, N. Marchisio, M. Minhas, A. Ramboanga, R. Saafan, H. Wakeel, R. Guo, S. Sumra, I. DiMillo, D. DiCenso, I. Still, M. Jalland, S. McCarthy, J. Delves
Regrets: G. Anderson, S. Kamenetsky, K. Duncliffe, D. Coulson, C. Boyd, S. Prior
In attendance: Walied Khogali (UTMSU), Carmen Bryson (OVP Research), Carla DeMarco (OVP Research), Nicolle Wahl (Advancement), Tamara Breukelman (MAM), Nythala Baker (Equity & Diversity Office)

1.  Approval of Minutes of Previous Meeting (January 14, 2013)

The report of the previous meeting was approved. (U. Krull/A. Birkenbergs)

Before moving on to planned business, the Chair introduced Ms. Nythalah Baker, UTM’s newly appointed Equity and Diversity Officer.  He noted that the Equity & Diversity Officer reports directly to UTM's Vice-President and Principal, and to the Vice-President, Human Resources & Equity, and works to promote inclusion and accessibility within UTM's learning, living and working environments for faculty, staff and students.  Nythalah brings to her position more than 15 years of experience in the area of human rights and equity.  Ms. Baker said that she was in the process of reaching out to the community and talking to faculty, staff and students about equity and diversity issues.  She encouraged  those who wished to discuss these important issues to contact her at nythalah.baker@utoronto.ca or by visiting her office location, room 3219 in the Davis Building.

2.  Reports of Standing Committees and Officersa)  Resource Planning & Priorities Committee: Report of March 25, 2013—Prof. Lee Bailey

a)  Professor Bailey reported that the Resource Planning & Priorities Committee met on March 25, 2013 and received the two reports for information, one on capital projects and the other on the 2013-14 UTM operating budget.  He called, first, on Ms. Elias, to provide an update to members to capital projects.

i) Capital Projects Report – Stepanka Elias, Assistant Director, Planning Design and Construction

Ms. Elias presented the capital projects report, which is attached hereto as Appendix A.  Ms. Elias discussed and showed pictures and architectural drawings of the following large capital projects at various stages of completion:  Phase A of the North building reconstruction, the UTM Innovation Complex, and the Physics and Chemistry teaching laboratory renovations.  She reported that part of the North building was demolished in the summer of 2012 and currently concrete is being poured for the building’s third floor.  The UTM Innovation Complex, which is being built in a white and black theme in its materials, will house Management on the second floor, Economics on the third floor and the Office of the Registrar on the main level.  The rotunda in this building will provide a special events space.  She announced that there would be a Town Hall on the project, primarily targeted at new and existing occupants, on Tuesday, April 9, at 1 p.m., in the large lecture hall of the Kaneff Centre.  Discussing the Physics teaching lab renovations, she noted that these labs will be moved to the old Spigel Hall space and will follow the model of St. George Physics department, consisting of pods, which allows three to four students to work together in a group and to share equipment. The Chemistry teaching labs were demolished last week and construction will begin in approximately one week.  She added that a high efficiency fume hood will be installed as part of that project.

Ms. Elias continued her report by showing pictures and architectural drawings of the following smaller renovation projects at various stages of completion:

-Temporary food court
-Research Lab ERS DV1078
-Alumni House Basement renovations
-Environment chamber replacement DV2033
-Rock Lab renovation (Geography)

Reporting on infrastructure upgrades, Ms. Elias noted that the Davis Building’s B/C block mechanical upgrade was 40 years old and needs replacement.  The IT server room’s ventilation needs upgrading and the 40 year old CUP cooling tower also needs to be replaced with a much more energy efficient one.

In closing, Ms. Elias, noted that large capital projects total $98M, renovation projects, which include over 40 ongoing projects, total $5.5M and infrastructure upgrades total approximately $10M.

ii)  The 2013-14 UTM Operating Budget and Capital Projects Report – Mr. Paul Donoghue, Chief Administrative Officer

The Chair called on Mr. Paul Donoghue, CAO, to provide Council with a presentation on the UTM budget, including the broader context of the university. The presentation is attached hereto as Appendix B.

Mr. Donoghue explained that the fiscal context for the university’s budget was the estimated $12B Provincial deficit, along with the Provincial wage restraint, the transition of the Ontario Premier and cabinet, expansion at the undergraduate as well as graduate levels, and a significant need for capital funding. 

Discussing the university-wide overview, Mr. Donoghue noted that the university has a balanced budget and that the institution wide accumulated deficit has been fully repaid.  Settlements are in place for most bargaining units for 2013-14.  This is in the context of a continuing enrolment expansion and the burden of pension challenges.

Mr. Donoghue reported that U of T’s incremental revenue for 2013-14 is $120M, a 6.7% increase over 2012-13.  He explained that the university has a structural budget challenge of 1.6%, resulting from the weighted average increase in revenue (2.6%), versus the weighted average increase in expenses (4.2%).   UTM FTE undergraduate enrolments were at 10,425 in 2013, slightly ahead of U of T Scarborough’s growth.

The CAO explained that over the last four years, much concerted effort had gone into integrating the university’s plans with respect to faculty/staff recruitment, the master plan, space and capital projects, expenses and debt, all driven by UTM’s academic plan and enrolment projections.

Mr. Donoghue reported that UTM enjoys a balanced budget, and has completed the $3.0M UTM deficit repayment and $1.0M central deficit repayment as planned.   UTM has contributed to $22.7 M to the Innovation Complex expansion and has completed 11.0 FTE faculty appointments in 2012-13.   Referring to the operating deficit, he noted that after a high of $21M in 2007-08 resulting from the campus’ historic expansion during that time, UTM was on track to eliminating its debt by 2016.

Discussing the 2013-14 UTM budget, Mr. Donoghue reported that out of total revenue of $201.8M, net revenue to UTM is expected to be $149.5M, which accounts for deductions such as the University Fund contribution, university wide costs and student aid.  UTM received $6.2M back from the university fund allocation.

He showed university-wide costs by bin for 2013-14, and noted that occupancy costs were at the top at 24%, followed by library costs at 17% and pension debt amortization at 15%; he noted that UTM was exempt from occupancy costs.  With respect to major expense categories, compensation represents the highest percentage at 61.9%, which is consistent across the university.  Reporting on capital debt carried on the operating budget, the CAO reported that UTM is carrying a minimal $37.8 and an additional approved debt of $17.0M for the North Building reconstruction.

In this context, UTM is continuing to increase its international student enrolment and will achieve its target of 17% earlier than the planned 2015.  Speaking of graduate enrolment, the CAO reported that the Province recently approved the new Master of Science in Sustainability Management.   He noted that the campus faced two fundamental and interwoven challenges: student to faculty ratios and space/facilities/research infrastructure.  Mr. Donoghue explained that UTM was very successful in its faculty search rate, but that this also meant increased pressure on the space infrastructure.   UTM was therefore continuing its focus capital projects.

He reported that the 5-year capital plan includes the following:

  • North building re-construction – Phase 1 ($56M)
  • Teaching labs  ($31M)
  • Innovation Complex ($35M)
  • Davis Building Phase II ($26M)
  • Research labs (renovations and new) ($7M)
  • Student Centre expansion ($2M)
  • Library expansion ($10M)
  • North Re-construction – Phase 2 ($110M)
  • Infrastructure upgrades ($25M)

The CAO emphasized that these projects are all self-funded, because of the decreased likelihood of further government grants and the university’s borrowing cap.  Mr. Donoghue also noted that ancillary operations remain strong and all surpluses continue to be allocated to capital reserves.  He noted that as a result, UTM would have $3.0M allocated in reserves to the new parking deck, which will be needed by 2016.  The remainder of the $8.3M cost of the deck could possibly be addressed through a short-term loan.  Current stock in residences should provide for projected use up to 2018, but that ancillary has to deal with increasing costs related to maintenance and repairs.

Mr. Donoghue showed pictures of the newly completed front entrance, which is meant to provide UTM with increased visibility and a sense of presence.  There is still some landscaping work to be done surrounding the project.  A plaque will also be installed explaining the symbolism of the structure, which draws on the work of early UTM principal, J. Tuzo Wilson, noted Canadian geophysicist and geologist who achieved worldwide acclaim for his contributions to the theory of plate tectonics.  A focus group considered the plans and felt that the chosen design drew on the history of Erindale College, while celebrating the achievement of one of its most internationally renowned faculty.  They also felt that the progression from rough hewn rock to the two smooth and refined layers at the structure’s top could be representative of the progression of students from their first year to polished, University of Toronto graduates.

Mr. Donoghue ended his report by discussing issues going forward, such as:  faculty growth, resourcing departments to support growth, protecting departments from budget cuts, space and research infrastructure, the borrowing cap and cost increases, including those related to an increase in entrance scholarships from $520 to $1M.  Since the budget information was developed and first presented to the Resource Planning and Priorities Committee, the Provincial government issued its new tuition framework, capping tuition increases at 3% instead of the projected 5%; this change would have large implications on revenue growth figures and would need to be incorporated into university’s budget going forward.

The Chair opened the floor to questions.

In response to a member’s question, Mr. Donoghue explained that the structure was composed of Credit Valley stone, quarried from Orillia and that its completion was delayed somewhat by the quarry process and transportation.

In response to member’s query on entrance scholarships, the Registrar explained that these scholarships were also awarded and available to international students and were offered to everyone with an average of 88% or more.

A member asked why the new entrance was a priority and what the cost of structure was.  The CAO explained that renewing the front entrance had been planned for a long time in order to address concerns related to visibility of a campus of the University of Toronto Mississauga’s size and caliber. He noted that the cost of the structure is projected to come in at under $1M.

b) Academic Affairs Committee: Report of March 26, 2013

Professor Woolridge reported that the Academic Affairs Committee met on March 26, 2013 and received the annual reports that were part of its monitorial responsibility.  Some of these reports, such as the Research report, the reviews of academic units and programs and the Office of the Registrar report, will be presented in full later at today’s meeting.  The remaining annual report presentations of the academic integrity office, the committee on standing and the academic appeals board, are linked to this meeting’s agenda for members’ information.  Professor Woolridge also reported that the AAC approved a minor calendar change to the MMPA program and called on the acting Vice-Dean Graduate, Professor Katz to explain the change and make the appropriate motion.

i)  Stream option calendar addition in the Master of Management and Professional Accounting Program (MMPA) - Professor Bernard Katz, acting Vice-Dean Graduate

These changes are being proposed in response to the new School of Graduate Studies calendar regulations on program length and the minimum degree fee assessment. Students in the advanced standing 6 and 4 session streams are not required to pay the same minimum degree fee assessment that students in the 7 session stream are required to pay.

It was duly moved and seconded,
THAT Erindale College Council approve the addition of the advanced standing 4 and 6 stream options into the Master of Management and Professional Accounting Program calendar copy, effective immediately. (B. Katz/M. Berger)

The motion was approved.

ii)  The 2011-12 Annual Oversight Reports stemming from the Academic Affairs Committee: 

For Information

Professur Krull presented the annual report of the Office of Research Affairs, which is attached hereto as Appendix C.  Professor Krull

Professor Krull noted that Mr. Devin Kreuger, Director of Research Affairs, compiled the figures from the data cube, which was limited to the research stream.  He explained that revenue dollars and numbers of grant accounts tell only part of the story of research activity at UTM and that research activities proceed without direct financial support from funders.  Revenue values and award count numbers were pulled from the Cognos data model, based on data uploaded from the Research Information System (RIS) and were accurate as of May 14, 2012.

Professor Krull reported that UTM”s total research revenues are between $9 and $10 M and showed that tri-council revenues by academic rank.  He noted that CIHR funding had shrunk, but has begun to grow again and showed that the revenues by the Professor rank have also somewhat contracted due to retirements.   Comparing UTM to St. George, he noted that tri-council per-faculty revenues were comparable for life sciences (CIHR) and social sciences (SSHRC), but differences could be seen in NSERC funding, since UTM does not have the necessary infrastructure in this field.  He noted that UTM had been singled out from the University of Toronto as a whole in the measurement of social science research performance in 2012, and was ahead of Ottawa, Laval, Saskatchewan and Manitoba in this ranking. 

Professor Krull closed his report by summarizing other projects and activities noting that active areas were being explored for research development such as the SSHRC proposal, a ROM collaboration, potential links through Advantage Mississauga and the “Integrative Biology” proposal.  He referred members to his presentation, which would be available on the governance website for further information and figures.

Ms. Diane Crocker, Registrar and Director of Enrolment Management, presented a report from her office, which is attached hereto as Appendix D.  She discussed enrolments and graduation data for both domestic international students.  She noted that total new intakes in 2012 were 3182 and that international new student intake was 606 for the same period, representing 19% of total new intakes.  In 2011, this same percentage was at 15.2%.  Total headcount for 2012 was 10601 domestic and 1687 international students, bringing the percentage of internationals in the total head count to 13.7%.

Ms. Crocker showed information on new intakes by country of citizenship, top feeder citizenship countries and the top 20 feeder schools.  Mississauga, Toronto, Brampton and Oakville were remain at the top of feeder cities of new intakes.  She reported on the admit averages of new intakes and noted that no-one below 75% was admitted.  She also showed admit averages by subject post.  The average of admission rates for total new intakes was trending upwards at 82.8%.

The Registrar and Director of Enrolment Management closed her presentation by giving a report on graduation rates.  In 2012, 1633 and 438 students graduated in June and November respectively. She reported that the 4-year graduation rate was 34.94% and the 5-year graduation rate was 56.81% in 2008; the 6-year graduation rate was 64.35% in 2007.  Detailed figures and graphs can be referenced in the appropriate appendix to this report.

The Vice-President and Principal commented that the students of UTM represented a huge diversity of countries and that an increased number of international students choosing UTM as their destination campus spoke volumes about the quality of the student experience here.  He noted that he diversity that international students brought to the campus was an invaluable contribution to UTM.

In response to a member’s question about how much international recruiting is done by the UTM Office of the Registrar, Ms. Crocker explained that most such recruiting is done using online chats, Skype and other social media tools, not form travelling internationally.  In addition, most of UTM’s international students come from international schools located in Canada.  She noted that her office admits students based on admit averages and caps, no matter where they originate.

Professor Mullin, Vice-Principal Academic and Dean, presented the annual report Academic Units and Programs, which is attached hereto as Appendix E.  She explained how external reviews are governed the Quality Assurance Framework and detailed the external review process.  Detailed information about two departmental reviews conducted during 2011-12 – the departments of Philosophy and Psychology – can be found the appendix.

  1. Vice President and Principal's Report

Professor Saini remarked that UTM had arrived at a moment of important transition in how the campus is governed.  This is the last meeting ever of ECC, which dates in origin to the establishment of UTM as a college of the Faculty of Arts and Sciences was primarily an advisory body to the principal. Today we close this chapter on history and embark on a new path with the creation of the Campus Council for UTM. The Campus Council will play the role of a governing and decision making body for UTM. It is a milestone on the way to the transformation of the University of Toronto into a system of three comprehensive campuses, each resembling a university in its own right.

He acknowledged the work of the ten-member Governance Review Committee of UTM, chaired by Professor Amrita Daniere, for their hard work and leadership during the process to create the Campus Council and its constituent bodies.  He also thanked the many students, faculty and staff who provided thoughtful input into the deliberations.  He was proud that thanks largely to the dedicated work of all involved, the terms of reference for Campus Council was approved through a unanimous vote at the Governing Council.

He acknowledged some past chairs of Erindale College Council.  The original chair of ECC was the first Erindale College Principal, J. Tuzo Wilson. Then, for a period before 1986, Hugh Smith, chief librarian, chaired ECC for many years. Professor Judith Poe, who was present, had two periods as chair: first from 1986 to 1992 and the second from 1998 to 2003. Professor Roger Beck was Chair from 2003 until 2007 followed by Professor Anthony Wensley from 2007 until 2011. Professor Wensley was also kind enough to sit in the Chair today.  He also thanked Professor Gordon Anderson, who unfortunately could not be here today, but has steered us ECC through some exciting times since 2011.  Professor Saini extended his thanks to both of ECC’s Standing Committee Chairs, who have been instrumental in leading discussions on budgets and academic programs: Lee Bailey, Chair of the Resource Planning and Priorities Committee and Professor Nick Woolridge, Chair of the Academic Affairs Committee.  Finally, he also thanked Cindy Ferencz-Hammond, Director of Governance and Special Projects, for her hard work on ECC and on the transition to the Campus Council.

Professor Ian Still made the following remarks.  He noted that he is likely the only one at the present meeting, who also attended the very first Erindale College Council meeting on November 18th, 1965. 
At the first meeting of the Erindale staff on November 18, 1965, President Claude Bissell formally constituted the group as a Faculty Council, which of course was later recognized as the Erindale College Council. Early in 1966 the President established the group in a further role as the Erindale Campus Users' Committee, which presented the comprehensive "Report of the Users' Committee on the Construction of the Erindale Campus" to President Bissell in May, 1966.  He noted that even then, the name of Erindale College Council was a subject of debate; it became “Erindale” because the then principal D. C. Williams did not care for the name of “Mississauga” because of the Mississauga rattler.  Professor Still closed by saying that it had been an honour and a privilege to serve on Erindale College Council and to be a member of the faculty of UTM for 48 years.

The Chair closed the meeting by acknowledging the service of all of the past members, and Chairs of ECC and its Standing Committees in steering the governance of first Erindale College, and then UTM through many productive years.

He encouraged members to stay for the reception to celebrate the work of ECC. 

The meeting adjourned at 5:01 p.m.


Chair _________________________  Secretary ______________________________