ECC Report: April 15, 2008


ERINDALE COLLEGE COUNCIL meeting to be held on Tuesday, April 15, 2008 at 3:15 p.m. in the Council Chamber, Room 3130, South Building

Present: A. Wensley (in the Chair), I. Orchard, G. Averill, A. Lange, R. Reisz, J. Lim, I. Still, S. Al-Abdul-Wahid, D. Crocker, M.Overton, H. Hines, D. Mullings, A. Iwaniw, L. Gaspini, C. Bryson, L. Olivers, A. Vyas, G. Richter, J. McCurdy-Myers, D. Kreuger, P. Goldsmith, J. Stirling, A. Burnett, W. Khogali, W. Malik, K. Giuliani, T. Al-Sarraj, S. McCarthy, D.S. Munro, H. Gunz, S. Senese, J. Szurmak, R. Da Silva, J.P. Paluzzi, R. Beck, M. Jalland, H. Schepmyer

Regrets: R. deSouza, J. Poë, I. Whyte, W. Edgar, J. Gillies, N. Iyer, C. McGrath, J. Delves, U. Krull

1. Approval of Minutes of Previous Meeting (March 6, 2008)

The minutes of the last meeting were approved. (I. Orchard / I. Still)

2. Reports of Standing Committees and Officers

a) Academic Affairs Committee: Report of March 25, 2008 meeting – Prof. Angela Lange

Professor Lange reported that at its March 25, 2008 meeting, the Academic Affairs Committee considered and approved the guidelines for University of Toronto Mississauga undergraduate degree level expectations with only a few minor changes in the language of the document text. She called on the Dean to present the proposal and motion to members of Erindale College Council.

Professor Gage Averill referred members to the documents on the motion, which were made available with the notice of the Council meeting; they contain a preamble, guidelines, supplementary appendix and COU framework. He explained that these guidelines would be a consideration in the curriculum development for all Ontario universities. The Faculty of Arts & Science, Scarborough and UTM were asked to develop their own documents and take them through governance by the end of the spring. He referred members to the Ontario Council of Academic Vice-Presidents document and noted that the only section required for inclusion were the items in the left hand column.

The Dean thanked the committee responsible for working on these guidelines, including the Assistant Dean, Lynn Snowden, who guided the committee and the participation of Cleo Boyd, the Director of the Robert Gillespie Academic Skills Centre. The committee spent considerable time perfecting the language of the guidelines and added sections dealing with issues of freedom of expression, equity, and inclusion. He noted that UTM has begun the process of comparing and testing this document against UTM’s existing curriculum, with positive results. This process will continue and each program will be audited before external reviews happen.

Professor Averill highlighted the section on “autonomy and professional capacity and potential” as well as the preamble of the guidelines. He noted that these guidelines were minimal objectives and that the goal will be to achieve competencies that will far exceed these guidelines.

The Dean remarked that he was pleased to bring forward such a fully realized document for the consideration of Erindale College Council.

It was duly moved and seconded,

THAT Erindale College Council approve the guidelines for University of Toronto Mississauga Undergraduate Degree Level Expectations, effective July 1, 2008. (G. Averill/A. Lange)

The motion was carried.

b) Resource Planning and Priorities Committee: Report of March 24, 2008 meeting - Prof. Robert Reisz

Professor Robert Reisz reported that at its March 24, 2008 meeting, the Resource Planning & Priorities Committee received annual reports from the four ancillaries. These reports represented successes and challenges over the past year and opportunities for the future; Professor Reisz summarized these ancillary reports.

He noted that Dean of Student Affairs, Mark Overton gave the report on behalf of the residence operation to the Resource Planning & Priorities Committee. Highlights of his report included the successful opening of Oscar Peterson Hall, heavy investment in training and leadership development programs, the introduction of the international student guarantee, as well as offering returning students their choice of rooms. RezOne, which is the residentially based first year experience program serving 600 students was also discussed. This program benefits from partnerships with the library, the Academic Skills Centre and the Office of the Registrar.

Professor Reisz reported that Gale Richter, Manager of the Conference ancillary emphasized the unique nature of conference services at UTM in her report. It was noted that the ancillary provides services to all internal as well as external clients. Highlights of her report included such successes as the internal events of the openings of the Hazel McCallion Academic Learning Centre, the Recreation, Athletics and Wellness Centre and all events related to the campus’ 40th anniversary. It was noted that these internal UTM events do not generate any revenue for the ancillary. Challenges discussed included the deficiency of meeting rooms, and the lack of multiuse and upscale dining spaces.

Professor Reisz reported that Alex MacIsaac, Manager of the Parking and Transportation ancillary talked about the major strides reported in customer service that the ancillary made over the past year. Student lineups were substantially reduced and much improved signage was installed for the CCT garage.

Professor Reisz reported that Bill McFadden, Manager of Retail Planning, Development and Operations talked about the introduction of the meal plan, a large project that now has more than 300 campus value plan and 1100 resident meal plan students enrolled. It was reported that the meal plan system represents the first e-commerce site on the student portal, allowing students to check their meal plan enrolment status and add value to their plan, in addition to other options. Blackboard was customized to make it work for the meal plan system. Other successes over the past year include the introduction of Starbucks and the renovation of PizzaPizza, which was initiated based on market research and interest from the community. It was noted that the major challenge in this area is still the shortage of food space at approximately 15000 square feet.

The Chair opened the floor to discussion:

In response to a member’s question about how the 15000 square foot food service space shortage would be addressed, Professor Orchard responded that finding funding for such space is very high on the campus’ priority list in order to try to increase both the quality and quantity of space.

In response to a discussion of the reasons for some food outlet closures in the summer, a member suggested that at a fall meeting, the Resource Planning & Priorities Committee review how summer closures are decided.

c) Computing Committee: Report of the March 26, 2008 meeting – Joe Lim

Mr. Lim reported that at its March 26, 2008 meeting the Computing Committee heard about accomplishments of the computing services department for the year and planned projects for the summer of 2008. UTORmail migration, the development of the UPass and meal plan applications as well as the UTM DropBox application, which is used to send and retrieve large attachments were all highlighted among the year’s successes. In addition, desktop computer repair was extended to all students, not just those living in residence. Looking ahead, the department will be upgrading the network infrastructure and pending budget approvals a number of other upgrades will occur during the summer.

The Computing Committee also discussed new guidelines for digital signage presented by the Manager of the Technology Resource Centre, Mr. Anil Vyas. The vendors of digital signage must provide login Access (on campus and off campus) to UTM for emergency and special communications; in addition any advertising for digital signage display at UTM and departmental digital signage projects must be submitted to the Chief Administrative Officer for consultation and approval.

Regarding the above guidelines, the Chief Administrative Officer reported that 15 LCD’s will be installed throughout the campus, which will provide the campus with a method of communicating in crisis and emergency situations. He explained that UTM opted to go with a service provider that will manage the screens in the following way: one panel has been designated for 24-hour news; a second panel will be reserved for local advertising (special menu items; plays); a third panel will have scrolling messages on Office of the Registrar deadlines or road work announcements; and a final panel will be set aside for commercial advertising to generate revenue. A committee is already in place to approve such ads, as it already considers Zoom advertising in restrooms. In emergency situations, all 15 screens will be taken over by the office of the Chief Administrative Officer for posting immediate information.

i) Emergency Preparedness – Jane Stirling, Director, Marketing and Communications

Mr. Lim called on the Director of Communications and Marketing, Jane Stirling, to give an update on the campus’ emergency preparedness status. Ms. Stirling reported that the emergency preparedness project consisted of two separate, but converging paths. The first path, developed by U of T as a whole over the past year, represents a broad strategy. A team there has put together a crisis management plan that deals with such guiding principles and questions as how the executive team on call determines when an emergency is dealt with locally or centrally; who should be part of the crisis team and what are their roles?; when do city emergency forces become involved in dealing with a crisis on a campus?; and what’s the separation of roles locally or centrally and what needs to be done pre crisis, during the crisis and after a crisis. The second path consists of the local campus plan, which is being put together by a small emergency preparedness team composed of the CAO, the Director of Marketing and Communications and the Manager of Campus Police. This plan focuses on how best to alert the campus community in an emergency situation. There are multiple ways and methods to get such a message out including existing PA systems that need to be tested, the use of the UTM website, the LCD screens that were reported on earlier as well as text messaging.

The Chair opened the floor to questions on the above reports.

In answer to a member’s question, Ms. Stirling confirmed that part of the above emergency planning exercises locally will be planning for smaller scale emergencies. In response to a member’s question about whether information during a major crisis can be put on classroom screens, Mr. Vyas stated that this solution is currently being explored.

A member asked about the status of the installation of wireless connection in the research wing. Mr. Lim responded that funding has still not been provided for the project. 

Regarding emergency preparedness planning, the president of UTMSU, Mr. Walied Khogali suggested establishing teams for the various campus buildings, who would be responsible for carrying out set plans. He also asked whether a manual or training session would be made available for faculty, staff and students. He further asked that any future meetings on emergency preparedness include members of UTMSU. Ms. Stirling responded that a small guidebook will be assembled, which will include an emergency checklist. She added that although a specific future meeting of the planning group has not yet been scheduled, she would be pleased to receive input from students. She further noted that depending on the crisis, the emergency preparedness plan already calls for the executive team to pull together assigned people from various buildings.

3. New Business:

a) Changes to the Erindale College Council Constitution and By-laws: Professor Anthony Wensley

The Chair announced that before moving on the next item, he would relinquish the Chair to the Council’s Vice-Chair, Mr. Sameer Al Abdul-Wahid in order to be able to present the next item for Council’s consideration.

Mr. Al Abdul-Wahid took the Chair. He noted that the next two items under consideration are changes to ECC’s constitution and by-laws. These changes have been approved by the Executive Committee of Council.

He explained that Section 9 of the ECC Constitution calls for revised By-laws to be approved by ECC and that Section 11 of the ECC constitution calls for amendments to the Constitution to be recommended to the Governing Council of the University of Toronto on approval of two-thirds of the voting members present at any meeting.

He called on Professor Anthony Wensley, Chair of Council to introduce the next item.

Professor Wensley reported that the proposed changes in the documentation to both the Constitution and the By-laws were fairly minor and reflected changes brought forward to Council by various member organizations; in addition, changes also represented some language cleanup (section 1 of the Constitution), and bringing election practices up to university standards (by-laws).

Professor Wensley summarized proposed changes as follows:

• In Section 1f) and g) and section 3 of the Constitution: a cleanup of language that refers to the College as the University of Toronto at Mississauga or UTM, and to Erindale College Council as “the Council”
• In Section 3c) and d) of the Constitution and Section 3.2 and 4.2 of the By-laws: as a result of the revision of the UTMSU (University of Toronto Mississauga Student Union) Constitution, and the creation of the position of UTMSU Vice-President Part Time Affairs, a corresponding change in the use of the name UTMSU and the replacement of EPUS by the Vice-President Part-time Affairs needed to be made
• In Section 3 of the Constitution and Section 3.2 and 4.2 of the By-laws: the name change of the Association of Graduate Students of Erindale (AGSAE) to the University of Toronto Mississauga Association of Graduate Students (UTMAGS) as submitted to ECC by UTMAGS
• In Section 3 of the Constitution: the name change of the Associates of Erindale College to the Associates of the University of Toronto Mississauga as submitted to ECC by that organization
• In Section 3 of the Constitution: The addition of the “Vice-Deans of UTM” to the membership list to accommodate an existing position and possible future additions
• In Section 6 of the By-laws: changes to the section on polling to reflect the current university practice of on-line versus paper elections

It was duly moved and seconded,

THAT the Erindale College Council Constitution be recommended to Governing Council for approval as amended. (A. Wensley/R. Reisz)

The Chair opened the floor for discussion on the motion.

In response to a member’s question, the Vice President & Principal explained that the “at” in University of Toronto at Mississauga was approved by Governing Council, but has since been removed for visual identity and branding reasons.

The motion was carried unanimously.

It was duly moved and seconded,
THAT the By-laws of Erindale College Council be approved as amended. (A. Wensley/A. Lange)

The Chair opened the floor to discussion on the motion.

In response to a member’s question, Professor Wensley confirmed that ballot boxes were no longer being used for elections; rather voting is done electronically.

The motion was carried unanimously.

3 b)

Mr. John Paul Paluzzi was introduced as the new president of the Association of Graduate Students at Erindale, now known at the University of Toronto Mississauga Association of Graduate Students or UTMAGS.

4. Vice President & Principal’s Report

Professor Orchard thanked the Chair and Vice Chair, Secretary of Council, and the Chairs of all Standing Committees, as well as all of the governors who have participated in the work of Council and its Committees over the past year for contributing to the success of the campus.

He reported that the start of the academic year saw many milestones: the launch and celebration of UPASS; the President’s call for input into 2030 planning; award of excellence for the CCT building and the appointment of UTM’s new Dean. He noted that throughout the year, the UTM Steps Up document was a constant reference, with its five strategic priorities of strengthening faculty, enriching the student experience, building up academic programs, extending the campus’ reach, and enhancing infrastructure and resource space.

The Vice President & Principal highlighted some other notable milestones during the past year, including the campus’ 40th anniversary celebrations and the official openings of the Recreation, Athletics and Wellness Centre, the Hazel McCallion Academic Learning Centre and Oscar Peterson Hall, many of which have won architectural awards. He added that UTM has received approval for a Health Sciences Complex, which will house the Medical Academy Building.

Professor Orchard reported that Gage Averill, the new Dean quickly stamped his mark on his portfolio, driving forward changes to program degree requirements, providing input on the medical academy, and working with OISE on curriculum. He expressed his thanks to Professor Averill for his collaborative approach his portfolio and for joining the UTM team.

The Vice President & Principal continued his report by discussing UTM’s partnership with the City of Mississauga. He noted that this collaboration continues to grow with the campus’ active participation in the Healthy City Stewardship Centre and the Mississauga Summit, which is a one-day conference about creating a sustainable, healthy and prosperous future for Mississauga. The City of Mississauga Council held one of its meetings on campus, reminding everyone that original city council meetings were held at UTM. He noted that more and more, UTM is the “go to” place for the city and industries for expertise in various areas.

He reported that the campus has benefited from great success in fundraising and continues to ramp up fundraising efforts for the Medical Academy and the renovation of the South Building. In addition, he reported that while recruitment at other divisions had seen decreases, UTM has continued to experience success in that arena.

The Vice President & Principal concluded his report by expressing his thanks to the senior management team, consisting of Gage Averill, Ray deSouza, Ulli Krull, Kathy Hay, Mark Overton, Diane Crocker, Ian Whyte and Jane Stirling. He also thanked Walied Khogali, President of UTMSU, Vlad Glebov, President of EPUS and Taufik Al-Sarraj, President of AGSAE (now UTMAGS) and thanked them for their participation in numerous governance committees and various planning groups.

The Chair opened the floor for questions.

A member commented on the interest of other universities, including the University of Waterloo, in expanding to the Mississauga area. Professor Orchard noted that the University of Guelph, Sheridan College and Laurier University are all interested in expanding to this area. He explained that this stemmed from the recognition that there will be an increased demand of some 40000 student places in Ontario in the next 10 to 15 years, with much of this demand occurring in the GTA, specifically Peel and Halton and in Richmond Hill. These are opportunistic expansions into Canada’s 6th largest city, which has only one university; he added that other, much smaller cities have more than one university. He noted that UTM will become a comprehensive university with its undergraduate and extensive graduate offerings as well as the academy of medicine, so it will still be the campus of choice.

The President of UTMSU, Walied Khogali expressed his thanks to Council and to Cindy Ferencz Hammond, Director of Governance, for making his participation in governance easy.

Professor Anthony Wensley thanked all members of Council and its standing committees and all the staff who participate in contributing reports these committees; he also thanked the Director of Governance for her support.

The Chair announced that the next meeting of Erindale College Council would be in the fall of 2008. He welcomed all members to stay for the reception commencing immediately following adjournment.

The meeting adjourned at 4:30 p.m. (G. Averill/S. McCarthy )

Secretary _________________________________ Chair ________________________________