Creating an ROP Course


  1. Who is Eligible?
  2. ROP Contract & Grading Scheme
  3. What to Prepare for your ROP Project Proposal Submissions
  4. Student Selection/Application

Who is Eligible?

All registered University of Toronto undergraduate students in a degree program are eligible to apply to the ROP. However, priority will be given to UTM students.

[Back to top]


ROP Contract & Grading Scheme

When approving student applications for the ROP (using the ROPAPP), faculty will be asked to complete the ROP contract at the same time. The details to be included are:

Journal: It is encouraged that students keep a journal* to record meetings, progress of their work, what was learned in the project, and the nature of the research in general. This will provide faculty with an ongoing record of the students' progress in the project and aid in evaluation at the end of the project.

Hours per Week Required: This is based on your initial discussion with the student (i.e. interview) about their interest in the project and how many hours per week they can dedicate i.e. 8-10, 15-20.

Means of Evaluation: This is where you are to include a grading scheme for the student and various means for evaluation.  For more information on Grading Practices visit the UofT Grading Practices Policy or you can find information in the UTM Academic Handbook.

Terms of Project: This is where you include information about how the project will proceed, what is required of the students, what they can expect, what you expect, etc. You can be as detailed as you like in this section.

This is the formal agreement between yourself, the Student and the Chair. It is important that the contract details be adhered to and should there be any changes it is important to contact the ROP Coordinator in the Experiential Education Unit.

* A journal may be optional for 499 and 499 projects; however, some form of record keeping as assessment is required in order to adequately provide the student with mid-term and final evaluation. For examples of different types of reflection practices (if looking for something other than journaling), please visit the EEU website.

[Back to top]


What to Prepare for your ROP Project Proposal Submission

In order to prepare for your ROP Project Proposal submission through the ROPAPP the following information will be requested as part of your project submission:

ROP Supervisor Details: This includes your contact information that was not pre-populated.

Is there a Co-Supervisor for the project?: If you select yes, you will be asked to include the contact information for the co-supervisor in the fields provided. This person can be either faculty or staff and in some cases external community members.  You have the option to select whether this person will be receiving all email correspondence through the system, which includes all applications and transactions in the ROPAPP.

Program: Select your program in the drop-down menu.

Courses: Select from the drop-down menu which of the approved Departmental ROP course offerings you wish to create this project for (i.e. 299/399/499 H/Y courses).

Select Session: Select from the drop-down menu the session in which you wish to create this project (i.e. Summer, Fall, Winter or year-long).

Number of Student Places Available: Indicate in this field how many student places are available for this particular ROP course offering.  This can be as many students as you feel is appropriate to conduct the project. It is important to give each student a robust experience and, therefore, not recommended to take on more than five (5) students for any single project. 

Title of Research Project: Indicate the title of this particular ROP offering. NOTE: this will appear on the student transcript.

Objectives and Methodology: Indicate the objectives for your ROP course offering and the methodology that will be used.  Be as detailed as possible.

Description of Student Participation: Indicate how the successful student applicant(s) will be participating in your ROP course offering and what will be expected of them. Be as detailed as possible.

List of Skills Required/Instructor Preference & Student Experience: List any skills or experience you would like to see in your student candidate.  As well, you can indicate what your preference in a candidate should be. NOTE: GPA is not a requirement for participation in the program and students are asked to review each Department’s prerequisites before submitting their application. Visit the ROP Course Prerequisites section for more information.


  1. If you have more than one course offering you will need to complete this information for each submission. 
  2. If you are creating a single ROP course for multiple year levels (i.e. ABC299Y & ABC399Y), you will need to amend the description of student participation as well as the student experience section to match the level and experience of the candidates for that particular year level.
  3. When providing your course details through the ROPAPP it is important to keep in mind that when you select “Submit Proposal” at the bottom of the form that the information is sent to your Chair for approval.  Once opened by your Chair you cannot make amendments to your proposal.  Please ensure that you have submitted a complete proposal prior to selecting “Submit Proposal”.
  4. If you have submitted a project in the past and would like to obtain what was submitted please contact the ROP Coordinator.
[Back to top]


Student Selection/Application

When the ROPAPP opens to student applications we are not able to restrict which applications are sent. If a student inadvertently sends an application to a project for which they are not eligible for we are not able to provide control measures for this. Students are responsible for their applications and where they are sent.

Additionally, we cannot determine from year to year which projects will receive significant applications or none at all.  You are most welcome to promote your ROP projects in your classes or through your Department. We in the EEU announce broadly to the campus that the application process is open.

Part of the process is to review and provide decision on ALL applications. This assists us in the EEU in determining who has been selected and also informs the students of the decision on their application. You will be required to provide a comment as to why a student was not selected, this can be as detailed or as simple as you like. 

Should a student submit multiple applications and select an invitation to participate, all remaining applications in that session will be removed. This is due to students only being able to register in one ROP course per session (i.e. 1 in Summer, 1 in Fall, 1 in Winter or 1 in Fall/Winter).

The student application deadline is selected in combination with the course enrollment dates set by the Office of the Registrar.  This is to allow the EEU an opportunity to compile and provide the Office of the Registrar with the list of selected students to participate in ROP projects in time for the course registration dates. Faculty who have Summer, Fall, Winter and year-long ROP projects have separate deadlines by which to select their students based on the dates set. Please view the ROP Timetable for more information.

When the ROPAPP is open to student applications it is advisable that faculty do not begin the selection process until the student application deadline has passed. This is to allow students to submit applications up to and on the deadline date, and to be considered for participation in the ROP project.

[Back to top]