Important Dates and Deadlines

Here are the dates and deadlines for the Experiential Learning courses for the 2017-18 term.

Research Opportunity Program

Date Event
Monday, January 9 ROPAPP opens to instructors to begin submitting project proposals
Friday, February 10 DEADLINE for online submission of project proposals.
Tuesday, February 14 All accepted project descriptions will be available through the ROPAPP for students to begin submitting application(s) online.
Friday, February 24 DEADLINE for students to submit application(s) through the ROPAPP. NOTE: ROPAPP will close to students at 11:59pm.
Friday, March 3

EXTENDED DEADLINE for student applications
NOTE: ROPAPP will close to students at 11:59pm.

Friday, March 10 Instructor DEADLINE to select students for SUMMER projects.
Tuesday, March 21-
Friday, March 31
SUMMER students to be loaded into their approved ROP courses with a signed ROP Contract.
Monday, April 17 DEADLINE for ROP Faculty project funding requests
May Students admitted to the SUMMER projects can begin work.
Friday, May 12 Instructor DEADLINE to select students for FALL, FALL/WINTER, and WINTER projects.

Mid - late June

FALL, FALL/WINTER, and WINTER students to be loaded into their approved ROP courses with a signed ROP Contract.

Please visit the ROP website for more information:

Curriculum Dates

If you are looking to create a new experiential learning opportunity or building an experiential learning component into an existing course there are a few steps you need to do before you can present it for curriculum approval.  Start by having a discussion with your Chair early and before the curriculum season begins.  You can also speak with us here in the EEU if you are considering integrating experiential learning courses/activities into your curriculum.

Should you and your Chair wish to proceed with the new or modified opportunity there are steps within the curriculum process that will need to be met.  You can speak with the Program and Curriculum Officer in the Office of the Dean about the curriculum process and how your course changes fit into the curriculum model but in a nutshell, here are the general timelines and processes that occur at UTM each year:

Late August/Early September: Departmental/Institute Committees Meet – this is where you discuss your proposed changes with your colleagues 

September/October: Divisional Curriculum Subcommittee Meet – this is where all the departmental/Institute changes are discussed with the divisional representatives at UTM

Late August to Early October: Online Calendar Database Opens – this is where a representative from your department/institute enters the changes that were discussed by your department/institute at the subcommittees

Mid November: Academic Affairs Committee (AAC) Meets – this is where all the calendar/course changes which were entered into the calendar database are presented to the AAC for approval

NOTE: the Curriculum Review Timetable and all relevant information pertaining to the annual curriculum process will be distributed by the Program and Curriculum Officer in the Office of the Dean.  All questions related to this particular process are to be directed to the Program and Curriculum Officer.

Following the approval from the AAC the changes will then form the UTM Academic Calendar for the following academic year.  In addition to having the formal course changes approved there may be additional procedures you need to follow in order to get your course up and running (i.e. Academic Internships, CESL courses, Field Courses, etc.).  Please contact the EEU for details pertaining to this as we can provide you with the necessary information about how to proceed from here.