Important Dates and Deadlines

Here are the dates and deadlines for the ROP 2018-19 season:

Research Opportunity Program

Date

Event

Monday, January 8

 

ROPAPP opens to instructors to begin submitting project proposals for Summer 2018, Fall 2018, Winter 2019, and yearlong ROP projects.


NEW THIS YEAR: Instructors must also submit ROP Funding Proposals during this time. To apply for the ROP research funds, please visit: https://www.utm.utoronto.ca/rop/faculty/rop-funding-request
 

Friday, February 9


Deadline for instructors to submit online submission for ALL project proposals and ROP Funding Proposals.
 

Wednesday, February 14

All accepted project descriptions will be available through the ROPAPP for students to begin submitting application(s) online.

Monday, March 5
 

Deadline for students to submit application(s) through the ROPAPP.

NOTE: ROPAPP will close to students at 11:59pm.

Friday, March 9

Instructor DEADLINE to select students for SUMMER 2018 projects.

 

Tuesday March 20 -
Friday, March 30

 

SUMMER 2018 students to be loaded into their approved ROP courses with a signed ROP contract on behalf of the student, instructor and Chair.

May

Students admitted to the SUMMER 2018 projects can begin work.

Friday, May 11      

Instructor DEADLINE to select students for Summer 2018, Fall 2018, Winter 2019, and yearlong ROP projects.

Monday, May 14- Friday, June 15

Fall 2018, Winter 2019, and year-long ROP projects to be loaded into their approved ROP courses with a signed ROP contract on behalf of the student, instructor and Chair.

IMPORTANT TO NOTE:

When submitting your project proposal through the ROPAPP note that the “Save Data” button automatically sends your project proposal to your chair for approval.  Please ensure that your project details are complete before you select “Save Data”.

Students selected to participate (approved) will be notified automatically via email through the ROPAPP.

Students cannot begin work until the contract has been agreed upon and signed through the ROPAPP by all three parties: student, instructor and chair.

Selected students will be automatically registered on ROSI during the registration periods for the SUMMER, FALL, WINTER and FALL/WINTER sessions.

 

Please visit the ROP website for more information: https://www.utm.utoronto.ca/rop/research-opportunity-program

Curriculum Dates

If you are looking to create a new experiential learning opportunity or build an experiential learning component into an existing course there are a few steps you need to do before you can present it for curriculum approval.  Start by having a discussion with your Chair early and before the curriculum season begins.  You can also speak with us here in the EEU if you are considering integrating experiential learning courses/activities into your curriculum.

Should you and your Chair wish to proceed with the new or modified opportunity there are steps within the curriculum process that will need to be met.  You can speak with the Program and Curriculum Officer in the Office of the Dean about the curriculum process and how your course changes fit into the curriculum model but in a nutshell, here are the general timelines and processes that occur at UTM each year:

January/ February; April; August/ September: Departmental/Institute Committees Meet – this is where you discuss your proposed changes with your colleagues

February; April/ May; October: Divisional Curriculum Subcommittee Meet – this is where departmental/Institute changes are discussed with the divisional representatives at UTM

January/ February; April; August/ September: Online Calendar Database Opens – this is where a representative from your department/institute enters the changes that were discussed by your department/institute at the subcommittees

March; May; November: Academic Affairs Committee (AAC) Meets – this is where all the calendar/course changes which were entered into the calendar database are presented to the AAC for approval

NOTE: the Curriculum Review Timetable and all relevant information pertaining to the annual curriculum process will be distributed by the Program and Curriculum Officer in the Office of the Dean.  All questions related to this particular process are to be directed to the Program and Curriculum Officer.

Following the approval from the AAC the changes will then form the UTM Academic Calendar for the following academic year.  In addition to having the formal course changes approved there may be additional procedures you need to follow in order to get your course up and running (i.e. Academic Internships, CESL courses, Field Courses, etc.).  Please contact the EEU for details pertaining to this as we can provide you with the necessary information about how to proceed from here.