Best Practices & Guidelines

Contents

Faculty Supervisor Responsibilities
Students enrolled in the Research Opportunity Program (ROP) must fulfill all requirements that are established by the faculty supervisor as detailed in the contract. The purpose of the contract is to clarify the roles and responsibilities of the faculty supervisor and students participating in the project. When supervising ROP students, regular check-ins are recommended (1-2 times per week). Faculty supervisors should also supply students with the necessary equipment and resources needed to conduct their projects successfully. More information regarding the creation of an ROP course and course requirements (i.e., course outline, prerequisites, projects requirements, and grades), in addition to contract information, can be found at the following links:

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Faculty Supervisor Participation
All U of T faculty are eligible to submit project and funding proposals through the ROPAPP once the submission window opens. UTSG and UTSC faculty as well as sessional lecturers (CUPE 3902 Unit 3) may submit ROP projects. However, they may require to list a UTM faculty member as a supervisor at the time of proposal submission. UTM faculty emeriti may also submit project proposals, but must be actively involved with their respective departments within the last 2-3 years.

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ROP Rules and Guidelines
Registered U of T undergraduate students in a degree program are eligible to submit an application and participate in the ROP. However, priority will be given to UTM students. Non-degree, visiting students, and exchange students from partner institutions may also be eligible to participate in the ROP with approval from the Experiential Education Unit, Office of the Vice-Principal Academic and Dean.

  • Students are permitted to complete more than one ROP299/399/499 course, as long as they are not within the same term.
  • Students are encouraged to review all prerequisites and instructor preferences prior to the time of application.
  • Students should speak with an Academic Advisor in the Office of the Registrar or the Undergraduate Advisor for the program concerning prerequisites, exclusions, or program/degree requirements.

The ROP application and approval process is facilitated online through the ROPAPP. Students can only access the ROPAPP using their UTORid.

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International Exchange Students
Faculty supervisors may accept international exchange students from partner institutions to participate in their ROP project. However, priority will be given to UTM students. If a faculty member is considering an international exchange student, please connect with the ELO & ROP Coordinator as well as the Global Mobility Officer from the International Education Centre prior to accepting the student to your ROP project. Once the student has met with the IEC and referred to the ELO & ROP Coordinator, the international student can submit their application through the ROPAPP for processing. 

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ROP Funding
The Office of the Vice-Principal Academic and Dean provides funding for research support up to $750 per student enrolled in a half-credit course and up to $1500 per student enrolled in a full-credit course. Funding proposals for ROP projects are to be submitted concurrently with project proposals during the application window. Information about ROP Funding can be found on the EEU website including information about the ROP Sustainability Initiative.

ROP Project Proposal and Funding Deadlines
Project and funding proposals for the upcoming ROP cycle are due at the beginning of February each year. Late funding proposals may not be accommodated.

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Risk Management
Under the University's Health and Safety Policy as well as the Occupational Health and Safety Act, the faculty supervisor is responsible and accountable for the health and safety of all workers under their direction and the workplaces under their charge. The faculty supervisor is responsible for advising individuals under their direction about the existence or potential of actual workplace hazards and to ensure the individuals are trained and will work safely. Links to health and safety resources when conducting research are listed below:

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Online Resources
Resources for faculty supervisors conducting ROP projects virtually can be found at the following links:

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