Academic Planning-Annual Cycle
Memo to the UTM Academic community re Fall/Winter 2024-25 Course Offering Submissions
(December 18, 2023):
The Fall/Winter 2024-25 Course Offering Submission Tool will be opening on Wednesday, January 17th, 2024. Fall/Winter 2024-25 course offering submissions are due by 10:00am on Tuesday, February 6th, 2024.
On this page, users can find detailed information and timelines for Course Offering submissions, as well as for entering information in the Timetable Collection Tool.
The tool can also be accessed through the Office of the Registrar’s suite of Faculty and Staff applications (using link: ‘Course Offering Submission - Fall/Winter). If your unit needs to update administrative access to the Course Offering Submission Tool, please email Johnny Chung.
Process Timeline for Fall/Winter 2024-25:
| Date | Time | Action Item | Details |
| January 17, 2024 | 10:00 am | Course Offering (CO) tool – OPEN | use the application to complete and submit 2024-25 Fall/Winter course offerings, caps, and instructor information |
| February 6, 2024 | 10:00 am | CO tool – CLOSED | |
| February 23, 2024 | 10:00 am | CO – Dean’s Office Approval | |
| February 23, 2024 | 12:00 pm (noon) | Timetable Collection Tool (TCT) – OPEN | |
| March 15, 2024 | 10:00 am | TCT – CLOSED |
If you have any questions about the Course Offering or TCT tools, please contact Sara da Silva, Assistant Director, Academic Planning, Policy & Projects.
Memo to the UTM Academic community re Summer 2024 Course Offering Submissions
(November 29, 2023):
The Summer 2024 Course Offering Submission Tool will open on Monday, December 4, 2023.
Summer 2024 course offering submissions are due by 10:00am on Friday, January 5th, 2024.
On this page, users can find detailed information and timelines for Course Offering submissions, as well as for entering information in the Timetable Collection Tool.
The tool can also be accessed through the Office of the Registrar’s suite of Faculty and Staff applications (using link: ‘Course Offering Submission - Summer’). If your unit needs to update administrative access to the Course Offering Submission Tool, please email Johnny Chung.
Process Timeline:
| Date | Time | Action Item | Details |
|---|---|---|---|
| December 4, 2023 | 10:00 am | Course Offering (CO) tool – OPEN | use the application to complete and submit 2024 Summer course offerings, caps, and instructor information |
| January 5, 2024 | 10:00 am | CO tool – CLOSED | |
| January 15, 2024 | 5:00 pm | CO – Dean’s Office Approval | |
| January 15, 2024 | 12:00 pm (noon) | Timetable Collection Tool (TCT) – OPEN | enter the detailed information for approved 2024 Summer course offerings |
| January 24, 2024 | 9:00 am | TCT – CLOSED |
Please contact us if you have any questions about the Course Offering or TCT tools.
Memo to the UTM Academic community re Summer 2024 Course Offering Submissions
(November 29, 2023):
The Summer 2024 Course Offering Submission Tool will open on Monday, December 4, 2023.
Summer 2024 course offering submissions are due by 10:00am on Friday, January 5th, 2024.
On this page, users can find detailed information and timelines for Course Offering submissions, as well as for entering information in the Timetable Collection Tool.
The tool can also be accessed through the Office of the Registrar’s suite of Faculty and Staff applications (using link: ‘Course Offering Submission - Summer’). If your unit needs to update administrative access to the Course Offering Submission Tool, please email Johnny Chung.
Important Messages about Summer Course Offerings:
- UTM intends to strengthen summer enrolment in 2024 by increasing the number of online courses and seats offered in Summer 2024. This will provide all students with enrolment options that best suit their respective summer obligations and to meet students where they are.
- Please indicate which courses (if any) have been approved to be delivered Online or Hybrid by checking off this box on the Course Offering Submissions application.
- Courses that you wish to offer online for the first time in Summer 2024, should include a note in the “Rationale” area of the CO Submission tool requesting approval/exception.
- Units are encouraged to consider offering courses which may not have been offered in past years, and courses which may appeal to a broader group of students.
In planning your courses, please review enrolments and waitlists from previous offerings including waitlists from current Fall/Winter terms, as these are often indicators of anticipated demand.
Process Timeline:
| Date | Time | Action Item | Details |
|---|---|---|---|
| December 4, 2023 | 10:00 am | Course Offering (CO) tool – OPEN | use the application to complete and submit 2024 Summer course offerings, caps, and instructor information |
| January 5, 2024 | 10:00 am | CO tool – CLOSED | |
| January 15, 2024 | 5:00 pm | CO – Dean’s Office Approval | |
| January 15, 2024 | 12:00 pm (noon) | Timetable Collection Tool (TCT) – OPEN | enter the detailed information for approved 2024 Summer course offerings |
| January 24, 2024 | 9:00 am | TCT – CLOSED |
Timetable Scheduling notes for Summer term:
- In order to maximize student options as well as the utilization of classrooms, we request that you to adhere to the standard 9:00am, 11:00am, 1:00pm, 3:00pm or 5:00pm start times for 2-hour lectures, and 9:00am or 12:00pm for 3-hour lectures.
- Please consider late afternoon/early evening courses to allow students to balance their Timetable with other commitments.
- Hybrid courses will have a classroom booked. Courses that are running all components online (SYNC or ASYNC) will not be assigned a classroom.
- Summer H courses can be offered over a 12-week session as ‘H5Y’ or in 6-week sessions as either ‘H5F’ or ‘H5S’.
Again, the deadline to submit your course offering submissions for your summer course offerings is January 5, 2024.
If you complete your unit’s 2024 Summer course offering submission before January 5th, please email us so we can continue with the approval process for your unit (this helps speed up the process for everyone).
Please contact us if you have any questions about the Course Offering or TCT tools.