Exhibitor Policies & Guiding Principles - Get Hired Fair

 

 

Eligibility

• For profit, government, not for profit, and startup organizations from all industries and sectors are eligible to participate. Limited spots are available for each type of organization.
• Priority placement is given to organizations engaged in direct hiring of students and recent graduates. Pending space availability, we may give consideration to third-party recruiters, under the condition that they disclose the organization name they are recruiting for and post the opportunities on the Career & Co-Curricular Learning Network (CLNx) at clnx.utoronto.ca.
• Organizations must be actively recruiting for internships, full-time jobs, part-time jobs, summer jobs, tech co-op placements, or volunteer opportunities at the time of the event.
• We balance the variety of exhibitors based on student needs and feedback. Due to limited space availability, completion of the application form does not automatically guarantee participation in the event. All applications go through an approval process where eligibility, diversity by industry and sector, location, student feedback, and capacity are considered. We reserve the right to decline any application based on the above considerations.
• There is a fee associated with attending Get Hired Fair.

The policies and guidelines contained within this page are intended by the University of Toronto Mississauga (UTM) Career Centre to give notice regarding the governing rules and regulations that are associated with our Get Hired Fair to any organizations who wish to take part in this event. Get Hired Fair is meant to serve the interests of our students and recent graduates, and therefore our team must ensure that all exhibitors understand the underlying principles for participation.

Registration Process

There is a two-step registration process.

• Step one: Each organization must request participation by completing the Get Hired Fair online application form.
• Step two: After their applications are approved, organizations will receive a link to complete their registration and submit payment by credit card.

Both steps must be met in order to secure a spot at the fair. Given the high popularity of our events and space limitations, we cannot offer an “open” registration system or registration on first come, first served basis.

Fees

*To be eligible for this discounted rate, startups must have less than 100 employees or have less than $1 million in annual revenue. 

What is Included in the Registration

Please refer to the package options listed on the Get Hired Fair webpage.

Cancellation Policy

Attendee Cancellation Policy

If circumstances change and your organization is no longer able to attend the fair, a cancellation notification and request for a refund must be sent in writing (email) to Sharon Fernandes, Industry Engagement Specialist at sharon.fernandes@utoronto.ca by EOD, Friday Jan 5 2024 end of day. Please note that refunds, credits, and transfers will not be issued after this date.

Organizer Cancellation Policy

We reserve the right in our sole discretion to deny registration to any organization or individual at any time, including after registration with full payment.

Force Majeure

After the cancellation cutoff date, payments made are not refundable for any reason, including, but not limited to, failure to attend the fair due to illness or due to any event beyond the reasonable control of the parties, such as an act of God, natural disaster, travel-related problems or an act of terrorism.

Other Rules and Regulations

• Exhibitor booths are pre-assigned according to the floor plan and cannot be moved.
• Exhibitors are expected to arrive no later than 30 minutes before the scheduled start time of the fair, and are asked to remain for the entire duration of the event before packing up.
• Display materials should be arranged at your booth in such a manner as to not obstruct the sight lines of your neighboring tables. For everyone's safety, pull-up posters and retractable banners exceeding six feet in height must remain placed on the floor at all times and cannot be propped up on the exhibitor tables.
• Please note that Standard Package holders will not have access to electrical outlets. We encourage exhibitors to come prepared with charged electrical devices or bring enough print copies of promotional materials.
• While we do provide guest access to wifi, the connection in the venue is poor and we cannot guarantee connectivity.
• The UTM Career Centre reserves the right to photograph and/or video record the event for promotional purposes. All organizations and individuals participating in Get Hired Fair are subject to our Photo & Video Release Policy.
• Franchises are strictly prohibited at our fairs; there will be no investments on part of the students associated with the services exhibitors are promoting.
• The promotion of selling products and/or services is not permitted.
• The University reserves the right to limit or restrict an employer partnership or application based on the following:
  • institutional priorities
  • financial considerations
  • violation of this policy or other university policies
  • contractual agreements or,
  • provincial or federal laws.

Legal & Policy Context

The UTM Career Centre operates within a legislative and policy framework that safeguards the interests of the institution, our students and our employer partners. Our practice is governed by adherence to:

• Ontario Employment Standards Act
• Ontario Human Rights Commission
• Canadian Association of Career Educators & Employers (CACEE) Guidelines for Ethical Recruitment
• Ontario’s Freedom of Information and Privacy Act (FIPPA)
• University of Toronto’s standards for academic integrity
• We require all internship postings comply with the Ontario Ministry of Labour Guidelines

Questions

If you have any questions or concerns with the Exhibitor Policies & Guiding Principles, please don't hesitate to reach out to Jason John, Assistant Director, Employer Relations & Marketing at jas.john@utoronto.ca.