Change Font Size [+] [-]

Documentation Requirements ______________________________________________________________

Students have the responsibility "to communicate his or her needs in sufficient detail and to co-operate in consultations to enable the person responsible for accommodation to respond to the request." (Ontario Human Rights Code Guidelines, 1994, p.17).

The Ontario Human Rights Guidelines (OHRC) (1994) also notes that the university, as the person responsible for accommodating, must know sufficient information "to properly assess [the impact of the disability on the specific academic task] and know how to make the requested accommodation." The following are guidelines for documentation of a disability or condition:

• Must be recent and be updated as requested by the office. If the student's condition is a chronic and/or changing condition, the student must provide updated documentation so that an accurate picture of the students functioning can be established and so that their accommodations can be adjusted accordingly.
• Documentation should describe the disability or condition, provide a diagnosis where possible, and note how the condition manifests and its effect/impact on academic performance. The documentation must be thorough enough to support the accommodations being considered.
• A licensed professional, qualified in the appropriate specialty area, should provide documentation.
• A list of prescribed medications, possible side effects, and effects on academic performance is strongly recommended.
• Permission to consult with the practitioner who supplied the documentation may be required.
• The specialist must use their office stamp on the Medical Certificate or on letterhead.
• An individual who is impartial must provide documentation, specifically someone not related to the student.

To read more about guidelines for documentation as outlined by the Ontario Human Rights Commission, please Click Here.

Note: Students are expected to follow through with any treatment plans (such as workshops / seminars, physiotherapy, counseling, etc.) recommended by their professional contact.

Unless students provide the Centre with proper documentation in a timely manner, we cannot guarantee that we can deliver service to them. In order to receive services you must provide the Centre with documentation of your disability from a Regulated Health Professional Practitioner (such as a physician, psychiatrist, or clinical psychologist).

Click Here for the Centre's MEDICAL CERTIFICATE

Back to Top

______________________________________________________________

Documentation Guidelines for Specific Conditions

The following are broad guidelines for the types of documentation required by the Centre for specific conditions in order to provide services:

• Acquired Brain Injury
• Attention Deficit / Hyperactivity Disorder
• Blind or Low Vision
• Chronic Medical Disability
• Deaf, Deafened or Hard of Hearing
• Functional / Fine Motor
• Learning Disability
• Mental Health Disability
• Mobility Diability
• Temporary Disability

Back to Top

______________________________________________________________

Acquired Brain Injury

• The Centre's Medical Certificate completed by your physician/specialist stating the diagnosis and impact of the disability including difficulties experienced, recommended accommodations.
• A copy of a neuro-psychological assessment.
• A letter from your high school citing the accommodations received
  (if applicable).
• Accommodations for students who have an Acquired Brain Injury, please Click Here.

Back to Top

______________________________________________________________

Attention Deficit / Hyperactivity Disorder

• A copy of a recent diagnostic report (three years or less) which states the DSM diagnosis, symptoms and difficulties experienced, recommended accommodations/strategies.
• A letter from your high school citing the accommodations received
  (if applicable).
• Accommodations for students who have Attention Deficit or Hyperactivity Disorder, please Click Here.

Back to Top

______________________________________________________________

Blind or Low Vision

• The Centre's Medical Certificate which includes diagnosis, visual acuity, difficulties experienced and recommended accommodations.
• A letter from your high school citing the accommodations received
  (if applicable).
• Accommodations for students who are Blind or have Low Vision, please Click Here.

Back to Top

______________________________________________________________


Chronic Medical Disability

• The Centre's Medical Certificate completed by your physician/specialist stating the diagnosis and impact of the disability including difficulties experienced, recommended accommodations, medications and any side effects.
• A letter from your high school citing the accommodations received
  (if applicable).
• Accommodations for students who have a Chronic Medical Disability, please Click Here.

Back to Top

______________________________________________________________


Deaf, Deafened or Hard of Hearing

• A copy of your most recent audiological examination, which includes diagnosis, degree, configuration of loss, difficulties experienced and recommended accommodations.
• A letter from your high school citing the accommodations received
  (if applicable).
• Accommodations for students who are Deaf, Deafened or Hard of Hearing, please Click Here
  

Back to Top

______________________________________________________________


Functional / Fine Motor Disability

• The Centre's Medical Certificate completed by your physician/specialist stating the diagnosis and impact of the disability including difficulties experienced, recommended accommodations, medications and any side effects.
• A letter from your high school citing the accommodations received (if applicable).
• Accommodations for students who have a Functional / Fine Motor Disability, please Click Here
  

Back to Top

______________________________________________________________

Learning Disability

• Copy of a comprehensive psycho-educational testing, administered by a registered psychologist, within the last three years to five years stating the diagnosis and the type of learning disability, all test scores, a description of the academic difficulties resulting from the disability and recommended accommodations.
• A letter from your high school citing the accommodations received (if applicable).
• The Centre can provide you with testing if required. Please book an appointment with the Manager at (905) 828-5406 as soon as possible.
• Accommodations for students who have a Learning Disability, please Click Here

Back to Top

______________________________________________________________

Mental Health Disability

• The Centre's Medical Certificate that includes a DSM diagnosis from a psychologist or psychiatrist stating the diagnosis, characteristics of the disability, difficulties experienced, medication and side effects and recommended accommodations/strategies.
• A letter from your high school citing the accommodations received
  (if applicable).
• Accommodations for students who have a Mental Health Disability, please Click Here.
  

Back to Top

______________________________________________________________

Mobility Disability

• The Centre's Medical Certificate, that includes the diagnosis, description of difficulties experienced and recommended accommodations.
• A letter from your high school citing the accommodations received
  (if applicable).
• Accommodations for students who have a Mobility Disability, please Click Here.

Back to Top

______________________________________________________________

Temporary Disability

• The Centre's Medical Certificate, which includes the diagnosis, description of difficulties experienced and recommended accommodations.

Back to Top

AccessAbility Resource Centre
Room 2047, South Building
Tel: (905) 569-4699 | Fax: (905) 569-4366
Email: access@utm.utoronto.ca | Website: www.utm.utoronto.ca/access