Karen Thiffault Staff Service Excellence Award

The Karen Thiffault Staff Service Excellence Award was established to recognize service to the University of Toronto Mississauga that exceeds job parameters. Through the efforts of these staff members, there has been noticeable improvement in specific areas at U of T Mississauga. Department Chairs and Heads of Departments are uniquely qualified and encouraged to recommend U of T Mississauga staff for this award. In choosing the successful recipients, the committee focuses on nominations for staff who have made a significant impact on life at the University of Toronto Mississauga.

The Award Recipient will receive $2000 for staff development by individual in consultation with their manager.

Many UTM staff perform roles that are more "back-ground" than "front-line," and it is understood that nomination packages for "behind-the-scenes" staff are likely to have fewer support letters from a narrower range of UTM constituencies. With this understanding, the Karen Thiffault Staff Service Award Adjudication Committee may elect to award up to two awards each year, reflecting these distinctions between staff roles.


Award Criteria

The award recognizes accomplishments of the candidate that are beneficial to the university community as follows:

  • Commitment to high standards & personal/professional integrity
  • Inspiration to students, staff, and/or faculty
  • Service to the UTM community

Past Winners

Name

Department

Year

Anna Reale

Donna Coulson

Office of the Dean

Chemical & Physical Sciences

2015/2016

Stephanie Sullivan

Visual Studies

2014/2015

Thomas Klubi

Robert Gillespie Academic Skills Centre

2013/2014

Sabrina Ferrari

Geography

2012/2013

Lisa Cheng

Biology

2011/2012

Sharon Carleton

Human Resources

2010/2011

Rosa Ciantar

Julie Waters

Language Studies

Sociology

2009/2010

David Taylor

Technology Resource Centre

2008/2009

Dianne Robertson

English & Drama

2007/2008

Carmen Bryson

Research and Graduate Office

2006/2007

Sue Prior

Karen Thiffault

Advancement

Computing Services

2005/2006

Grace Chung

Geography

2004/2005

Carolyn Moon

Biology

2003/2004

Jennifer Storer-Folt

Environment

2002/2003

Lucy Gaspini

Office of the Dean

1990/2000

Maryann Wells

Advancement

1998/1999

Principal Nominators

Any individual or group at the University of Toronto Mississauga may submit nominations as the principal nominator. Nominations from students are encouraged. 
 

Nominators are encouraged to read the following guidelines carefully prior to submitting a nomination.

Nominee Eligibility

The award is open to all non-teaching support staff currently employed at the University of Toronto Mississauga.

Individuals may be nominated for the award any number of times, but normally may receive the award only once.

Adjudication Criteria

The Karen Thiffault Staff Service Excellence Award is made on the basis of excellence in the broadest sense. Nominees will be considered for the award by the Adjudication Committee on the basis of outstanding performance in more than one of the following areas:

  • Commitment to high standards & personal/professional integrity
  • Inspiration to students, staff, and/or faculty
  • Service to the UTM community

Adjudication Committee Process

Members of the Karen Thiffault Staff Service Award Adjudication Committee will use their good judgment to weigh different facets of impact and different sources of evidence provided in the nomination package, as they see fit.

Nomination Package Requirements

A complete nomination package will include (1) a detailed covering letter from the principal nominator summarizing and explaining the documentation, and drawing attention to the most significant points brought forward in favour of the candidate, (2) a dossier outlining the nominee's accomplishments in the areas listed under Adjudication Criteria, and (3) miscellaneous requirements outlined below, providing vital summary information to facilitate the adjudication process. The nomination should be clear, comprehensive and well documented. It is not expected that every nomination dossier will include all that is listed below. Nominators will need to be selective in the type and amount of evidence they collect to support the nomination package.

The dossier will include

  • A title-page which includes the principal nominator’s contact information.
  • A table of contents, and labeled pages dividing distinct package sections.
  • Section divider pages (if necessary) to indicate different sections of the nomination package (using sheets of paper, not tabs). It is expected that the sections will reflect the adjudication criteria noted above.
  • A list of those who have written letters supporting the nomination, including the constituencies represented.
  • A summary of the important points brought forth in the letters, including pertinent quotations with the surname, in parenthesis, of the person who wrote the letter.  Again, it is expected that the points drawn from the letters will reflect and be organized to match the adjudication criteria.
  • The supporting letters. The letters are to document the support the candidate has received and in terms of the overall submission, should be viewed as “back-up” for the Adjudication Committee. It is important that the key points of the letters be extracted and organized into the relevant sections as noted above.

The dossier may also include, where appropriate:

  • Any other relevant material the nominator wishes to include that strengthens their case.

Nomination Package Format

  • Please do not use staples.
  • The package can be submitted loosely, or paper clipped in an envelope.
  • Single-sided printing is recommended.
  • The nomination package must be submitted in a format suitable to be taken to the Duplication Centre so copies may be made for the Adjudication Committee members.

Deadline for Submission of the Nomination Package

The nomination package must be complete when submitted to the attention of Rong Wu, in the Office of the Vice-Principal Research (HSC-330).

Nomination packages are due Friday, May 26, 2017 by 5 pm.

Notes on Privacy & Confidentiality

  • Nomination packages will be disseminated to Adjudication Committee members, and the membership of those Committees will likely not be set until after the nomination deadline.
  • The successful nominee will be provided with a full copy of the complete nomination package (along with a congratulatory letter).
  • Successful nomination dossiers, including references, can be viewed on demand (by appointment) in the OVPR.
  • Please do not include confidential information in the nomination package.

Questions?

Please contact Rong Wu (rong.wu@utoronto.ca) if you have questions about this year's Karen Thiffault Staff Service Excellence Award competition. 

Frequently Asked Questions

The FAQ will be updated throughout the competition. Please refer back here regularly to stay
up-to-date if you are preparing a nomination.

When will I find out the competition results?

  • The Adjudication Committee usually meets in June or July, so you will hear one way or the other shortly thereafter. Only the principal nominators are notified; Nominees themselves are not directly notified.

If the nomination I submitted is unsuccessful, will I be provided feedback?

  • Principal nominators will be provided with the contact information of the Chair of the Adjudication Committee upon request. Requests for feedback should be made directly to the Chair.