ROP Contract Information

Students admitted to the Research Opportunity Program (ROP) must fulfill all requirements as set-out and established at the beginning of the project.  The purpose of this contract is to clarify the responsibilities of the supervisor, assisting team (TA/RA, etc.) and student for the duration of the project.

PROJECT REQUIREMENTS

  1. Each student must keep a *journal to record meetings, progress of their work, what was learned about in the project, and the nature of the research in general.This will serve to provide the supervisor with an ongoing record of the students’ progress in the project and aid in evaluation at the end of the project.

    • *A journal may be optional for 399Y + 499Y projects, however, some form of record keeping as assessment is required in order to adequately provide the student with mid-term and final evaluation.

  2. At minimum, students are to meet with their supervisor bi-monthly and are to keep record of these meetings in their journal.

  3. Students are required to attend all demonstrations, orientation, training, etc. that the supervisor may require.

  4. In addition to the student journal, it is recommended that students submit a two page interim report detailing and outlining their research experience before mid-terms marks are assigned.Equally, the supervisor will complete a written assessment of the student’s progress and discuss with the student BEFORE THE DEADLINE TO DROP COURSES WITHOUT PENALTY.

    • Additional work in some form, including the *journal, should constitute at least 50% of the final grade.

  5. Final grades will be numeric.

  6. The supervisor is to provide a grading scheme/marks evaluation breakdown as part of this contract in accordance with the University of Toronto Grading Practices Policy and inter-Departmental policy/procedure.

  7. There is no final examination in ROP courses.

  8. Session-based (Fall and Winter) & Summer ROP courses will have a greater time commitment from the student based on the length of opportunity.The minimum time commitment for these opportunities will be 15-20 hours per week.

    • The time commitment is negotiable between the student and the supervisor based on workload and additional time constraints.

  9. Full-year ROP courses (September-April) will have a minimum time commitment of 8-10 hours per week, and this is negotiable between the student and the supervisor based on workload and additional time constraints.

  10. Students will not be permitted to work 35 hours per week or greater in their ROP courses.

  11. Students are not permitted to be registered in multiple ROP courses within the same session.As follows:

    • Single Fall registration, not permitted to register in additional Fall & Fall/Winter opportunity;

    • Single Winter registration, not permitted to register in additional Winter & Fall/Winter opportunity;

    • Single Fall/Winter registration, not permitted to register in additional Fall; Winter & Fall/Winter opportunity;

    • Only permitted to register in one Summer opportunity.

  12. Students are permitted to register a single 299Y opportunity only throughout their degree program.

  13. Students are permitted to register in multiple 399Y/499Y opportunities provided they are not within the same discipline (i.e. BIO399Y + BIO399Y) or taken at the same time, regardless of change in project work and supervisor.

  14. Students are not able to register in ROP courses on their own, this process occurs through the UTM Experiential Education Unit and Office of the Registrar during the normal registration period.

  15. Students are required to pay all course tuition on time or risk removal from their ROP course.

  16. Students are required to provide room for their ROP course registration either through thoughtful course registration in other courses, or through a petition for course overload which is to be discussed with the Office of the Registrar first.Once approved, students are required to inform the ROP Coordinator in the UTM Experiential Education Unit right away.

  17. By signing this contact the signatories agree to abide by the terms and conditions as set out in this contract on the date of signing.Any disputes to the contract are to be discussed first with the supervisor.Subsequent discussions are to take place with the ROP Coordinator in the UTM Experiential Education Unit.

  18. This contract including the time commitment must be agreed upon prior to the start of any work in the course/project.