Cancellations & Withdrawals
Cancellations from the Waitlist
If you wish to cancel your application before an offer of occupancy is made, you must submit a request in writing using the Cancellation-Withdrawal Form; deposits are non-refundable and non-transferable.
An applicant who does not cancel his/her application prior to an offer of occupancy being made, who declines their offer, or who does not decline an offer of occupancy (no response), will forfeit the non-refundable deposit and his/her space on the waitlist.
If any applicant on the waitlist does not receive an offer of occupancy before November 1, 2015 all fees paid will be refunded in full.
Cancellation Prior to Occupancy
If you wish to cancel your Residence Occupancy Agreement at least thirty (30) days before the first date of occupancy*, you must submit a request in writing using the Cancellation-Withdrawal Form to the department of Student Housing & Residence Life. Upon receipt of the Cancellation-Withdrawal Form, the Resident's assigned space is returned to the pool of available spaces for re-assignment and the Resident’s deposit shall be forfeited to the University.
Early Withdrawal During Occupancy
If you withdraw from residence within thirty (30) days prior to the occupancy start date, or during your occupancy, you must submit a request in writing using the Cancellation-Withdrawal Form to the department of Student Housing & Residence Life at least 10 business days prior to the desired date of withdrawal.
Upon receipt of the subsequent completed Check Out Form, the Resident's assigned space is returned to the pool of available spaces for re-assignment.
If you withdraw from residence within thirty (30) days prior to the occupancy start date, or during your occupancy, the actual date of Occupancy Agreement termination will be defined as the date on which a new suitable occupant has been secured by the department to fill the vacancy for the remainder of the term.
Until a suitable occupancy has been found to fill the vacancy, the Resident shall continue to remain financially responsible for the housing fees as well as all other sums of money that are required to be paid under the terms of the Occupancy Agreement.
If a new occupant is secured, your housing fees would be prorated to the date that the new resident began occupying the space.
First date of occupancy for First Year students is August 28, 2016. Therefore, students become financially responsible for their space in residence starting August 1, 2016 at 5:00 p.m. EST.
The first date of occupancy for Upper Year students is September 3, 2016. Therefore, students become financially responsible for their space in residence starting August 3, 3016 at 5:00 p.m. EST.
Cancellations & Withdrawals Process
Students wishing to cancel/withdraw must submit this form to the Student Housing & Residence Life, Residence Services Desk at least 10 business days before their desired date of cancellation/withdrawal. Completed forms can be submitted by registered mail, signed fax, or in person.
After submitting this form, you will be contacted by a residence staff representative at the phone number or email provided on this form to confirm your intent to cancel your residence application and schedule an exit meeting, if applicable. Cancellations will not be processed until the student has been contacted.
Refund Schedule(s) for Cancellations & Withdrawals
If a student voluntarily cancels their residence within 30 days of their advertised move-in date, that student will be held financially responsible until a suitable occupant has been found to fill the vacant space (please see above or refer to your 2016-2017 Housing Occupancy Agreement for more details).
If a student voluntarily withdraws from residence after moving in, and is eligible for a refund*, fees will be refunded based the date that a new resident moves in to the vacant space, or based on your move-out date (if a refund is granted based on an appeal). The total fees reimbursed to your ACORN account will correspond with the date of the new resident's move-in on the chart in the link below. Please note that pro-rated fees will not be adjusted to the next level until the date of the next step is reached.
*Students may be eligible for a refund if a student has been found to fill the vacancy (as per section 1.2 of the Housing Occupancy Agreement), or if an appeal has been granted by the Appeals Review Committee.