December 10, 2008

Minutes of Meeting

Wednesday, December 10, 2008 - 9:00AM

Room 2068B, South Building

Present: Sandy Arch, Lisa Cheung, Rob Eidukaitis, Adrian Georgescu, Paull Goldsmith, Paul Handley, Devin Kreuger, Rubina Lewis, Laura MacDonald, Louise Oliver Len Paris, Laura Patterson, Susan Senese, Mylene Vincent

Regrets: Reese Arh, Dave Clancy, Gayle Dykeman, Mike Foley, John Janczura, Sameer Masood, Bill McFadden, Khalique Mohiuddin, Jack Pienczykowski,

1. Approval of Agenda Moved by Devin Kreuger, seconded by Rob Eidukaitis, that the Agenda be approved. CARRIED

2. Minutes of Previous Meeting It was noted that Sameer Masood was a guest at the last meeting, not a new member of the Committee. Moved by Paul Handley, seconded by Devin Kreuger, that the minutes, as amended, be approved. CARRIED

3. Business Arising from the Minutes

a) Accident Reports There had been three accidents reported since the last meeting, none involving lost time. Members were reminded that the reports are available online on the EHS and Campus Police websites. For visitors, accident insurance forms should be completed and sent to Eric Fleming, the Risk and Insurance Manager for the University.

b) Designated non-smoking entrances - Residence buildings This item was deferred, as Gayle Dykeman was not present.

c) Smoking - Weedless Wednesday and Leave the Pack Behind, January 21, 2009 Some in residence, including Gayle Dykeman, were involved on this. Chad Jankowski, Community Development Coordinator, Health and Counselling Centre, will be participating. Event information will be emailed to members of the Committee.

d) Tables in Meeting Place (update) The supplier cannot make any more repairs to these tables/chairs, so new tables/chairs will be required to replace broken or defective ones.

e) Fire Warden Training and Fire Safety Program Approximately 25 fire wardens attended the training on November 19. Jack is holding fire safety sessions for families living on campus. Additional residence fire safety training is being coordinated by Jack with the residence office. f) Presentation - Paul Handley & Laura MacDonald - Smoking near building entrances/exits Paul and Laura presented a draft "Smoking Action Plan", which was discussed extensively. It was noted that the mandate of this committee is worker health and safety.

4. New Business

a) New Member - Andrea De Vito, Hospitality and Retail Services Andrea De Vito, who works with Bill McFadden, will be replacing Bill on the committee. Andrea was unable to attend this meeting, but will be attending in future.

b) Garbage removal procedures and staff safety Laura MacDonald and Len will follow up with Gayle Dykeman. Adrian will share any relevant policies and procedures for his department with Residence. Sandra Deike may also have some suggestions. It was suggested that a four-step platform, which can be secured, be obtained; this would allow staff to approach from above. Alternatively, a top and side-loading container could be purchased.

c) Co-ed change rooms and shower facilities This item was removed, as it is not a matter for this committee.

5. Other Business/Announcements a) Transportation of injured employees Laura Macdonald asked whether we have a policy on transportation of injured employees, and was directed to the health and safety provisions of the CUPE Local 3261 and United Steelworkers collective agreements, each of which have relevant information.

b) Chemical Disposal/disposal of large equipment Paull will let us know the next date for chemical disposal, and disposal of large equipment.

c) Inspection list With the change in members, the inspection list will be updated again. The meeting adjourned at 10:30 a.m.

Next Meeting:

Wednesday, February 25, 9:00AM, Room 2068B, South Building