Erindale College Council

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF ERINDALE COLLEGE COUNCIL, held on Wednesday, February 5, 2003 at 12:15 p.m., in the Alumni Lounge, Room 3138.

Present: J. Poë (in the Chair), I. Orchard, P. Donoghue, E. Martin. S. Aster, G. Sprules, J. Seel, C. Ferencz Hammond

Regrets: A. Mirza

The Executive Committee met to set the agenda for the February 13, 2003 meeting of Erindale College Council. The Chair, J. Poë, called on the chair of each standing committee to summarize recent business and to submit potential agenda items.

On behalf of the College Affairs Committee, E. Martin reported that the College Affairs Committee met on February 3, 2003. The committee heard reports from the Grounds Monitoring Subcommittee, from Mark Overton regarding QSS and from Diana Borowski, regarding UTM’s connection to the surrounding community. The next meeting of the College Affairs Committee will be on March 10, 2003.

On behalf of the Resource Planning and Priorities Committee, Gary Sprules reported that the committee has not met since last ECC meeting and therefore had nothing to report to the February 13th meeting of ECC. The Committee’s next meeting is on February 25th. P. Donoghue noted that potential agenda items for that meeting could include updates on UTM’s capital plans concerning the campus entrance and the Athletics Facility.

On behalf of the Computing and Data Communications committee, June Seel reported that the committee has not met since the last ECC meeting, therefore would have nothing to report to the upcoming Council meeting. The next committee meeting is on February 24, 2003. June Seel noted that potential agenda items for that meeting could include a report from UTM’s webmaster on the laws concerning web accessibility issues and a report from Len Paris and Anil Vyas on computer thefts.

On behalf of the Academic Affairs committee, S. Aster reported that the committee had not met since the last Erindale College Council meeting - its February 4th meeting was cancelled. The committee’s next meeting is scheduled for March11, 2003. Ian Orchard stated that by that time more might be known about UTM's departmental structure and suggested that the issue be placed on the Committee’s agenda. In addition, it was agreed that either Professor Orchard or Diane Crocker would provide the Committee an updated picture of UTM’s enrollment figures.

The Chair remarked that there were no apparent agenda items for the February 13th meeting of ECC. The Vice-President and Principal added that he is scheduled to be out of the country and cannot attend the meeting. As there seemed to be no pressing business for the scheduled ECC meeting, it was suggested that the meeting be cancelled.

Motion by I. Orchard THAT the February 13, 2003 meeting of Erindale College Council be cancelled. Seconded by J. Seel. The Motion was carried.

A member asked Professor Orchard on an update on expected enrollment figures. The Vice-President and Principal explained that UTM’s student intake in 2002 was 2342, which includes new first year students and those returning into year one. He added that the target intake for 2003 is 289 additional students above the 2002 intake. He remarked that UTM’s expansion is more controlled compared to that of UTSC’s, which is taking in between 600 to 700 additional students over last year’s figures.

Gary Sprules commented that knowledge of enrollment figures would be very helpful to departments in planning for the number of Teaching Assistants and class sections. Paul Donoghue suggested that the new Registrar, liaise with the Biology department where this type of planning has already begun and then continue to work with other disciplines on this issue.

In response to questions regarding minimum intake grade averages, Professor Orchard noted that the minimum cutoff for UTM is 78%, compared to St. George’s 82%, but added that this differential is likely to narrow, due to a general increase in grade point averages from High School students. His opinion was that the quality of the pool of applicants would improve in 2003. A member suggested that the idea of having minimum grade requirements for certain courses be brought to the Academic Affairs Committee for discussion. The same member pointed out that that students who met the overall entry requirement, sometimes did not meet that requirement in the areas in which they then chose to study at UTM.

The Vice-President and Principal announced that Academic Board had approved the appointment of Cheryl Misak as Vice-Principal Academic. She will commence her tenure at UTM on March 1, 2003 and an email will be circulated to the UTM community regarding her appointment.

The meeting adjourned at 1:00 p.m.