Erindale College Council

MINUTES OF THE COLLEGE AFFAIRS COMMITTEE of Erindale College Council held on Monday, March 10, 2003 at 3:10 p.m., in the Ante Chamber, South Building

PRESENT: M. Overton (in the Chair), J. Poë, I. Still, B. Murck, D. Hamilton, J. Donovan, J. Malcolm, D. Borowski, C. Boyd, D. Crocker, C. McGrath, J. McCurdy-Myers, L. Paris, N. Collins, C. Ferencz Hammond
REGRETS: E. Martin, I. Orchard, P. Donoghue, B. Barton, R. Baker, I. Wiecek, M. Lettieri, G. Crawford, A. Mirza, P. Nagra, A. Bellerby, S. Kessler, M. Mavrinac, G. White, W. Sikora, M. Sullivan, R. Hopkins, S. Kibria, J. Binks, P. Ash, C. Capewell, L. Collins, K. Duncliffe, J. Lim, G. Richter, A. Vyas, U. Krull, M. Marji

  1. Adoption of the Agenda
    The Agenda was approved. (N. Collins/ Ian Still)

  2. Minutes of the Previous Meeting
    The Minutes of the February 3, 2003 meeting of the College Affairs Committee were approved (C.McGrath/C. Boyd).

  3. Business Arising from the Minutes
    None.

  4. Report of the Grounds Monitoring Subcommittee: Update on UTM/Evergreen cooperative naturalization project – N. Collins

    N. Collins explained that the UTM/Evergreen naturalization project described at the last College Affairs Committee meeting required the formation of the Naturalization Steering Committee. The issues before that committee would fall within the purview of the Grounds Monitoring Subcommittee. He proposed that this Steering Committee be composed of the Grounds Monitoring Subcommittee, which consists of faculty, staff, and students, and members of the Facility Resources department, the Residence Centre and Athletics and Recreation, supplemented by representatives of Evergreen, the City of Mississauga, and Credit Valley Conservation Authority. He added that the Steering Committee’s composition would be simplified in order to facilitate arrangement of meeting times in that where there are multiple representatives of any constituency, only one or two members from that constituency need be at any meeting.

    N. Collins stated that the Naturalization Steering Committee would meet approximately four times per year over the next four years, with the first meeting occurring this month. He added that current Subcommittee members and Evergreen had approved the above Steering Committee and Subcommittee specifications without objection.

    Motion THAT the report of the Grounds Monitoring Subcommittee be accepted (I. Still/ J. McCurdy-Myers). The Motion was carried.

  5. New Business:
    a) Update on the Athletics/Wellness Facility – M. Overton

    M. Overton submitted a report to the Committee entitled New Physical Education, Athletics, Recreation and Wellness Centre Information Report. He stated that a planning committee of student leaders, faculty, staff and alumni undertook an extensive consultative process beginning in September of 2001 regarding the Centre. He explained that the total cost of the initial project was estimated to be $38.53M, and consisted of multiple phases. In March of 2002, the group Quality of Service to Students (QSS) approved a fee increase for students in incidental fees, which resulted in approximately $16M towards the project. He added that the Provostial match of $0.50 for every dollar contributed by the students (up to a max. of $7M) adds another $7M in available funds to cover the project’s capital costs. Along with contributions from Alumni and UTM, the total available funding for the Athletics/Wellness Centre is estimated to be $24.5M.

    In its initial proposal, the Athletics planning committee recommended the following elements to be included in the final capital project: a 25 metre pool, a triple gymnasium, a multipurpose auxiliary gymnasium, a cardio/strength fitness area and teaching studio, three international squash courts, an indoor casual running track, an outdoor seasonal ice pad and a field house. Due to the availability of funds, it was envisioned that the project would need to be built in phases. M. Overton explained that, by reusing the existing physical education and athletics facilities located in the South Building and constructing an addition to part of the southern face of the building, most of the necessary elements of the first phase of the plan (all elements except the ice pad and field-house) could be realized within the available funding, with the notable exception of one gymnasium. He stated that the alternate site proposal adds a new entrance area to the South Building and because most students approach UTM from the south end of the campus, the new Athletics entranceway would create a more attractive entrance and a greater awareness of athletics and wellness. He added that the alternate site plan has only marginally less overall space allocation than the previous project plan, but at approximately $7M less in capital costs. M. Overton remarked that opportunity still existed for cooperation with the City of Mississauga in the future, for both capital contributions and/or strategic partnerships. Moreover, the alternate site provides other opportunities for expanding the assigned space to include a retail and patio area.

    M. Overton announced that on February 28, 2003, the Athletics Wellness Centre Planning Committee approved a motion, which endorsed the alternate site details. In addition, the Resource Planning and Priorities Committee of Erindale College Council unanimously endorsed the alternate site plan as one that is in keeping with the Master Plan.

    The Chair invited comments from the Committee. A member gave support to the alternate site plan and observed that most of the features of the previous facility were preserved but with a smaller expenditure, and also commented that cooperation with the City of Mississauga would continue to be invited in the form of true partnerships, not solely funds. A member also pointed out that the City had different needs in terms of the planned facilities at this time. In response to a query about construction interference of the new facility with the south face of the South Building, M. Overton explained that when an architect was selected, this issue would be identified as deserving of particular attention, and also that the new facility would be well integrated with the existing South Building. Another member suggested that in light of these changes to the location of the Athletics facility, other planned building location sites, such as the Science building, would also need to be reconsidered.

    M. Overton noted that the alternate site plan for Athletics would be carried through this year’s governance cycle and added that the new Athletics and Wellness Centre’s anticipated opening is the Fall of 2005, or in the eventuality of delays, January or the summer of 2006.

    Motion THAT the Committee endorse the updated Athletics/Wellness Centre plan, with the understanding that specific details of the plan are still pending. (N. Collins/C. Boyd)
    The Motion was carried unanimously.

  6. Other Business
    None.

  7. Next Meeting
    The next meeting of the College Affairs Committee has not been scheduled as of yet. The committee will be notified of any future dates, anticipating the need for meetings in April, May and possibly June due to the number of projects underway as part of the campus expansion.

  8. Adjournment
    The meeting was adjourned (B. Murck/D. Borowski)