MINUTES OF ERINDALE
COLLEGE COUNCIL meeting held on Thursday, March 13, 2003 at 3:10 p.m.,
in the Council Chamber, South Building, UTM.
PRESENT: J. Poë, I. Orchard, C. Misak, A. Mirza, L. Thomson, M.
Rabba, G. Sprules, S. Aster, R. Baker, M. Overton, D. Crocker, J. Malcolm,
J. Lim, M. Massey, S. Munro, A. Mullin, B. Thompson, L. Paris, A. Birkenbergs,
J. Chin, W. Ghobriel, B. Murck, V. TeBrugge, R. Kwok, A. Bellerby, J.
Maw, C. Rubincam, J. McCurdy-Myers, L. Gaspini, G. Allen, S. OConnell
Note: Although not everyone who attended signed the attendance list,
approximately fifty members of the UTM community were present at the March
13, 2003 meeting, The Chair welcomed Professor Cheryl Misak, Vice Principal
Academic, to UTM and as a member of Erindale College Council.
Adoption of the Agenda
The agenda was approved. (A. Birkenbergs / P. Silcox)
Minutes of the Previous Meeting
The minutes of the previous meeting held of January 24, 2003 were
approved (P. Silcox / G. Sprules).
Business Arising from the Minutes
Reports of Standing Committees
a) Academic Affairs Committee S. Aster
S. Aster reported that three items of business were discussed at the
March 11th meeting of the Academic Affairs Committee. A report was
given on the latest enrolment figures relevant to UTM and the double
cohort. He called on D. Crocker, UTM Registrar and Director of Enrolment
Management to give a short overview. She stated that indications based
on the enrolment figures thus far, showed an increase in application
numbers. She also announced that UTM was having a March Break Open
House on Saturday, March 15 from 10:00 a.m. to 2:00 p.m., which will
feature program information sessions, student service sessions and
campus and residence tours. Approximately 14,000 Ontario High School
students were invited, with 1000 being the attendance goal. She asked
that questions on application figures be tabled until the report of
the Vice President and Principal on this topic. S. Aster continued
with his report to say that the Academic Affairs Committee heard information
on the new grade 12 curriculum and its course comparability to OAC
High School courses. The committee heard that the new curriculums
expectation of students is focused on outcomes, which is a change
from the old, process driven OAC curriculum and C. Boyd encouraged
faculty whose first year courses contained a substantial amount of
Mathematics, to examine Grade 12 curriculum expectations of outcomes.
Details on the new curriculum could be found on the Ontario Ministry
of Education website at www.edu.gov.on.ca (under elementary and secondary
education) and was also available at UTMs Academic Skills Centre.
C. Boyd also pointed to information on this topic found in Redesigning
Higher Education: Producing Dramatic Gains in Student Learning by
Lion F. Gardiner. The committee also discussed the importance of communicating
information about the grade 12 curriculum and its expectations of
students to UTM faculty and passed a motion, which asked that the
office of the Vice Principal Academic coordinate action in this regard.
The Committee also heard updated information on departmental planning
from the Vice President and Principal; the Council would receive details
on this in his report.
It was duly moved and seconded,
THAT the report of the Academic Affairs Committee be approved.
The Motion was carried. (S. Aster / D. Crocker)
b) Computing and Data Communications Committee J. Lim
The Chair called on J. Lim to report on behalf of J. Seel for the
Computing and Data Communications Committees meeting on February
24, 2003. The committee heard that in Canada there was no specific
legislation on web accessibility, but that all federally funded websites
had to follow a template, which required accessibility. J. Lim also
reported that the UTM webpage was compliant with W3C accessibility
guidelines. J. Lim reported that the Committee was also updated on
computer thefts and the security measures undertaken to prevent future
such incidents. These measures included the installation of alarm
systems and equipment enclosures.
It was duly moved and seconded,
THAT the report of the Computing and Data Communications Committee
The Motion was carried. (J. Lim / A. Mullin)
c) College Affairs Committee M. Overton
The Chair called on M. Overton to report on behalf of E. Martin for
the College Affairs Committees meeting on February 3, 2003 and
March 10, 2003. On February 3rd, the Committee heard a report from
N. Collins on behalf of the Grounds Monitoring Subcommittee. He proposed
that an accelerated naturalization plan be undertaken in cooperation
with the Evergreen Environmental Education Organization and he also
informed the committee that pending approval, UTM would contribute
$10,000 towards the project. D. Borowski, from the department of Development,
Alumni & Public Affairs, also gave a presentation on UTMs
connection to the outside community, focusing on beneficial partnerships
with organizations and business clusters within Mississauga. At this
meeting, P. Donoghue also gave a status report on construction on
campus, and stated that the CCIT construction contract had been awarded.
At its March 10 meeting, the Committee had an update on the UTM/Evergreen
Naturalization project and heard details on the formation of the Naturalization
Steering Committee, which was approved. M. Overton reported on the
Athletics and Wellness Centre plan, and stated that details regarding
this plan would be given under the report of the Resource Planning
and Priorities Committee.
It was duly moved and seconded,
THAT the report of the College Affairs Committee be approved.
The Chair opened the floor for discussion. As an addition to the College
Affairs report, the Vice President and Principal stated that Alan
Rock, Minister of Industry had visited UTM to discuss the governments
innovation agenda and UTMs involvement in it.
The Motion was called to question. The Motion was carried. (M. Overton
/ A. Birkenbergs)
d) Resource Planning and Priorities Committee G. Sprules
G. Sprules reported that the principal item of business at the February
25th meeting of the Resource Planning and Priorities Committee was
the location change of the Athletics and Wellness Facility. It was
reported that rather than building at the original planned location
by Lot #2, a substantial amount of money could be saved by reusing
the existing Athletics Centre and combining it with the new facility.
This new plan was enthusiastically received and endorsed by the Committee.
He called on M. Overton to provide further details regarding this
matter. M. Overton stated that a planning committee of student leaders,
faculty, staff and alumni undertook an extensive consultative process
beginning in September of 2001 regarding the Centre. He explained
that the total cost of the initial project was estimated to be $38.53M,
and consisted of multiple phases. In March of 2002, the group Quality
of Service to Students (QSS) approved a fee increase for students
in incidental fees, which resulted in approximately $16M towards the
project. He added that the Provostial match of $0.50 for every dollar
contributed by the students (up to a max. of $7M) adds another $7M
in available funds to cover the projects capital costs. Along
with contributions from Alumni and UTM, the total available funding
for the Athletics/Wellness Centre is estimated to be $24.5M.
In its initial proposal, the Athletics planning committee recommended
the following elements to be included in the final capital project:
a 25 metre pool, a triple gymnasium, a multipurpose auxiliary gymnasium,
a cardio/strength fitness area and teaching studio, three international
squash courts, an indoor casual running track, an outdoor seasonal
ice pad and a field house. Due to the availability of funds, it was
envisioned that the project would need to be built in phases. M. Overton
explained that, by reusing the existing physical education and athletics
facilities located in the South Building and constructing an addition
to part of the southern face of the building, most of the necessary
elements of the first phase of the plan (all elements except the ice
pad and field-house) could be realized within the available funding,
with the notable exception of one gymnasium. He added that the alternate
site proposal adds a new entrance area to the South Building and because
most students approach UTM from the south end of the campus, the new
Athletics entranceway would create a more attractive entrance and
a greater awareness of athletics and wellness.
It was duly moved and seconded,
THAT the report of the Resource Planning and Priorities Committee
which recommends the approval of the alternate site of the proposed
new Athletics Facility be approved, with the understanding that more
details would be provided with a further report from the Resource
Planning and Priorities Committee at a future College Council meeting.
The Chair opened the floor for discussion. In response to a members
question regarding the start of the project, M. Overton explained
that the alternate site plan for Athletics would be carried through
this years governance cycle and added that the new Athletics
and Wellness Centres anticipated opening is the Fall of 2005,
or in the eventuality of delays, January or the summer of 2006. In
response to another members query regarding the height of the
facility, M. Overton stated that it is likely that the building would
rise from the current gymnasiums level to the level of the Meeting
The Motion was called to question. The Motion was carried. (G. Sprules
/ B. Murck)
Vice-President and Principals Report I. Orchard
The Vice-President and Principal began by extending a warm welcome
to Professor Cheryl Misak, UTMs Vice Principal Academic. He
also welcomed Diane Crocker, UTMs Registrar and Director of
Enrolment Management to her first Council meeting. I. Orchard also
congratulated Professor John Percy who had been awarded the Northrop
Frye Award, which is given to an individual faculty member demonstrating
exemplary and innovative ways of linking teaching and research.
a) Enrolment Growth Projections
I. Orchard commenced with his presentation on enrolment growth projections.
He pointed to statistics in the handouts that show total intake projections
(FTEs) and total head count for UTM, both from the base year of 2000/01.
He stated that a few months ago Presidents of Ontario Universities
signed off on an Enrolment Target Agreement with the government, which
sets enrolment targets for each university, subject to the conditions
of full average funding and SuperBuild funding. Realizing that the
Province was short of spaces, the government of Ontario has asked
the Presidents of Ontario Universities to agree to take in more students
for the year 2003/04. Therefore, UTM will take in an additional 150
students in the year 2003/04. The Scarborough and St. George campuses
are also taking in more students at a differential level. In this
way, total UTM intake projections reach a steady state in the year
2006/07, where it plateaus. He also stated that there have been and
will continue to be increases in faculty and staff to accommodate
increases in student enrolment and observed that universities have
a responsibility to the citizens of Ontario to try and accommodate
these additional students.
According to actual and projected UTM headcount, the steady planned
growth will reach 10,000 or 11,000 students in 2009/10. The average
number of choices students made has increased to five over past years.
In terms of the crucial figure of first choice applications, UTM has
had a 41% increase relative to 2002 figures. This statistic is 27%
for second choice applications, 38% for third choice and 63% overall.
He added that active recruitment efforts are underway for quality
students. One of these efforts is the upcoming UTM Open House. He
expressed gratitude to faculty and students who have volunteered their
time to showcase UTM programs and help during this event.
At this point, the Vice President and Principal opened the floor to
questions. A member asked whether there UTM had specific information
on the discipline choices of the additional 150 students the campus
had been asked to take in. I. Orchard replied that this is being investigated
by the Registrar and Director of Enrolment Management, as well as
the Associate Deans. In addition, in response to a members question
regarding the statistics on student numbers, he explained that a headcount
is 1.3 times an FTE.
b) The Universitys Budget
I. Orchard stated that the 2003/04 budget is scheduled to proceed
through governance in the near future. He explained that this year
is the final year of a six year budget cycle and added that the University
has a policy, whereby the operating budget has to be balanced in this
final budget cycle year. The Provost has realized that not all of
the stated assumptions of the Universitys budget had been met
over the past five years. I. Orchard highlighted a number of these
unrealized assumptions as follows: increase in the operating grant
from the government adjusted for inflation; anticipated invested income
from the Universitys float; and an assumed surplus in the Pension
plan. Other University expenditures have been higher than projected,
including utility costs, legal settlement costs, an over commitment
in the academic priorities fund and an unanticipated directive regarding
the removal of asbestos.
The Provost has put forward a plan to remedy the above budget shortfall
and has proposed an approximate 4.5% cut in the base budget for 2003/04.
This figure still has to go through the governance cycle for approval.
In addition, a possible one time only cut of 1.5% for 2003/04 may
be imposed. In light of all these budget factors, there is an ongoing
review of revenue generation and investment policy, with increased
efforts in advancement and in the lobby of both levels of government.
I. Orchard went on to explain how these potential budget issues would
affect UTM. He stated that the potential budget cut would be made
in UTMs current or 2003/04 base budget. As a result of the expansion,
UTM will see an increase in its base budget of 60% to 70%, by the
year 2007/08. UTM is in the process of hiring faculty and staff and
increasing student, research and teaching space in advance of the
students arriving, therefore, in advance of expansion funding. He
added that discussions have started with the Office of the Provost
regarding the possibility of UTM carrying an OTO deficit, which would
be remedied by 2006/07. He emphasized that with careful and controlled
efforts, the budget cuts will not affect UTMs plans for a 60%
expansion, along with a concomitant increase in faculty and staff
and in research, teaching and student space.
The Vice President and Principal accepted questions from the floor.
In response to a members request, he explained that the Universitys
agreement with the government provides for full average cost funding
for students in the expansion, not only funding the tuition, but full
BIUs in this expansion phase. In addition, the University of Toronto
has stipulated that it will only expand if there is additional funding
for capital projects. To explain a members query regarding funding
categories, he stated that Universities receive BIU funding for FFTEs,
differentiated based on whether students are in the humanities or
sciences or whether they are first or upper year students.
c) Progress Report on UTM Restructuring Plans and Timetable for Bringing
Plans to Council and its Committees
The Vice-President and Principal reported that departmental plans
have been submitted and reviewed by an Advisory Group on Departmental
Planning. The Advisory Group agreed that the Vice Principal Academic
should be integrated into this review process, and therefore the committee
waited to finalize a model until she commenced her tenure at UTM.
Currently and over the next three weeks, Professor Misak will drive
the review process by meeting with all relevant departmental groups
to discuss their plans and provide feedback in consultation with the
advisory group. I. Orchard remarked that, since much discussion of
departmental plans had previously occurred, in the majority of the
cases the plans were accepted. He added that there were a small number
of cases where the plans needed revision. He stated that the number
of departments would likely be between thirteen and fifteen, and an
Institute may also be created. He added that there had also been ongoing
discussion on how to create an environment and structure in which
interdisciplinary programs could flourish. The Vice-President and
Principal concluded his report by stating that once the review process
was complete, its results would be brought through the appropriate
Standing Committees of Erindale College Council, followed by College
Council, and in the May governance cycle, (Planning and Budget, Academic
Board and finally Governing Council) for approval. Parallel to this
process and subject to Governing Council approval, chair searches
would be conducted, with the goal of having Chairs and Interim Chairs
in place by July of 2003. This would provide the structure needed
for an appropriate response to the White Paper, which is expected
to be released in early Fall.
The Chair opened the floor to questions. I. Orchard took note of a
suggestion by a member that the timeline for the formulation of departments
be circulated in official form throughout the campus.
C. Misak clarified that her meetings with departmental groups are
consultative in nature.
d) Update on Partnership with the School of Continuing Studies
I. Orchard announced that UTM is entering into an agreement with the
"School of Continuing Studies" ("SCS"), which
will allow courses to be offered at UTM in September of 2003. He remarked
that with regard to the scheduling of "SCS" related classes,
undergraduate and graduate courses would be given priority and added
that the full administration of the program will be managed by "SCS".
He described several advantages of such a program to UTM, including:
outreach to under-represented groups, student recruitment, economic
development of the City and continuing development of and interaction
with UTM alumni. He noted that he would keep the campus community
apprised of program details.
a) A. Mullin, a member of the Constitutional Review Committee, provided
the following notices of motion to the Council:
Notice of Motion from Professor A. Mullin THAT the Constitutional
Review Committee will recommend a number of amendments to the
Erindale College Council, and especially THAT the timing of Elections
to the Council be changed from March to September of 2003. [By-Laws;
Notice of Motion from Professor A. Mullin THAT the Constitutional
Review Committee recommend to Erindale College Council that the
terms of all current officers and elected members of Erindale
College Council be extended to the first meeting of the Council
in the Fall term of 2003.
She added that the motions and the relevant constitutional documents
would be posted on the Erindale College Council website.
b) G. Allen announced that Dr. Margaret Procter, a cross appointed
member of the Professional Writing Program was a co-winner, along with
Carl Amrhein of the Joan E. Foley Quality of Student Experience Award
and is the third UTM faculty member to receive this award.
The next meeting of Erindale College Council is scheduled for Friday,
April 11, 2003.
The meeting was adjourned at 4:45p.