Erindale College Council

MINUTES OF ERINDALE COLLEGE COUNCIL on Thursday, November 21, 2002 at 3:15 p.m., in the Council Chamber

PRESENT: P. Silcox (Chair), I. Orchard, P. Donoghue, R. Baker, C. Capewell, M. Overton, G. Crawford, B. Murck, A. Birkenbergs, J. Seel, L. Thomson, S. Aster, J. Allan, S. Munro, S. Kessler, C. Diab, I. Still, T. McIlwraith, N. Collins, G. Keyser, A. Mirza, R. Hopkins, M. Rabba, G. Sprules, J. Malcolm, M. A. Mavrinac, J. Dias, M. Ahmed, H. Hyder, K. Duncliffe, J. Chen, M. Lord, S. Abrahim, T. Abrahim, I. Cunanan, N. Allison, R. Cummins, B. Malloch, J. Lim, E. Brown, S. Prior, K. Chadder, J. Tyios, A. Iwaniw, C. Ferencz Hammond

P. Silcox announced that in the absence of J. Poë, he had been asked to chair Erindale College Council. No opposition was noted.

  1. Discussion of the Vice-Chair Position of Erindale College Council – I. Orchard

    I. Orchard announced that since the Vice-Chair position of Erindale College Council is not filled as stated in the ECC constitution, UTM will be posting a call for nominations on the UTM website and given sufficient notice, a Vice-Chair could be elected at the next Erindale College Council meeting.

  2. Adoption of the Agenda

    Motion to adopt the agenda made by B. Murck. Seconded by S. Munro. Approved by all present.

  3. Minutes of the Previous Meeting

    Motion to approve the minutes made by C. Capewell. Seconded by N. Collins. Approved by all present.

  4. Business Arising from the Minutes

    None.

  5. Reports of Standing Committees

    a) Computing and Data Communications Committee – J. Seel

    The committee met on October 28, 2002. J. Seel highlighted some of the discussion items from the meeting (the minutes were posted on the web). The computing services staff in Microelectronics is now in a newly renovated area with a consolidated service desk and trouble ticket service. Computing services has also taken over responsibility for voice communication at UTM. Over the summer, K109 lab, the computing centre lab and the Library lab were all upgraded with computers that have a new CD Rom. The wireless network is now available at many parts of UTM, such as the South building cafeteria, the meeting place, the Library, the Student Centre and parts of the Kaneff Centre and the North Building. The University of Toronto has purchased a site license for Norton Antivirus software for all campus computers and home machines for all faculty, staff and students. Additional details on these items and other developments may be found in the Minutes in the Calendar Section of the Erindale College Council Website.


    b) College Affairs Committee – M. Overton

    M. Overton chaired the committee in the absence of E. Martin. Since the parking ancillary management report was the main agenda item of both the College Affairs Committee meeting and the Resource Planning and Priorities Committee, M. Overton asked that G. Sprules report on the items in the management report. The only points of difference in the two meetings were the motions passed in the RPPC meeting.


    c) Resource Planning and Priorities Committee – G. Sprules

    G. Sprules reported that the focus of the meeting was the parking ancillary draft report. The committee determined that discussion of the report could not be restricted to the annual increase in parking rates. The draft report presented three long-range options, which focussed the committee’s discussion on the future vision of the UTM campus and the costs involved in following the goals of the Master Plan. The committee discussed several factors that would affect parking, such as the scheduling of classes and carpooling. The committee decided that RPPC by itself could not research and consolidate all the relevant issues concerning the parking plan. Following considerable debate, there were two motions that were approved at the meeting. They were: 1) That RPPC reaffirm support for the principles and objectives of the Master Plan as they relate to building sites and parking supply strategies. and 2) That the Parking Subcommittee with additional members from the Resource Planning and Priorities Committee (RPPC) and from the College Affairs Committee, reconsider and refine the initial proposal – with particular attention to the details of the Master Plan - and report back on alternatives and specific pricing recommendations. G. Sprules explained that since much effort and consultation went into the Master Plan, the committee decided to use it as a guiding principle in terms of the parking plan.
    Motion by G. Sprules to approve the Committee’s report. Seconded by G. Crawford. The committee’s report was approved.

  6. New Business: Parking Presentation: Preliminary Presentation of the Parking Ancillary and Management Report – P. Donoghue

    P. Donoghue explained that the ancillary budgets are presented to UTM at the College Affairs, Resource Planning and Priorities Committee and Erindale College Council. They then go to SARG (Service Ancillary Review Group) in February, where they are approved and then go on through governance, ultimately being considered by the Business Board. Further information about the SARG process and principles and the initial draft of the Parking Report, may be found in the minutes of the Resource Planning and Priorities Committee meeting, posted on the Erindale College Council website.

    P. Donoghue commented that until last year, the parking ancillary at UTM was contributing approximately $500K per year into the operating budget, however, with the construction of the underground parking garage of the CCIT building and the costs involved, that is no longer possible. In determining the financials of the parking ancillary, the Transportation and Parking Subcommittee of College Affairs considered the previous year’s rates, which called for a $6.50 increase in parking fees per month. It also provided for increments of the same order of magnitude (20%) for a subsequent period of about four to five years.

    P. Donoghue noted that a detailed discussion of the draft parking ancillary plan is not necessary at present, because the newly approved subcommittee by RPPC will consider all the relevant issues and report back to the appropriate committees. The guiding principle of this new subcommittee will be the reaffirmation of the objectives of the Master Plan, with the overall constraints of the 60% growth scenario and the guidelines of SARG. Membership of this special group will be posted on the web within the next week and there will be a mechanism created on the web by which the UTM community can contribute ideas and suggestions regarding the parking plan. The group’s recommendations will be presented at a joint meeting of the College Affairs and the RPP Committees in January of 2003.

    Comments/Discussion:

    B. Murck reminded Council that there was an extensive consultative process in the development of the Master Plan and noted there was much consensus about the preservation of the green space on campus. R. Baker expressed support of the comment and added that in addition to the preservation of green space, the Master Plan laid out a cohesive rationale for the locations of future buildings. J. Malcolm, also expressed support of the discouragement of Option #3. Aubrey Iwaniw, speaking on behalf of students in residence, commented that many students attend UTM because of its preservation of green space and that the general consensus of the students is that they do not wish to see these areas disappear. P. Silcox commented that in addition to the preservation of green space, the newly formed working group should also consider a plan in which internal institutional dynamics, social relationships and social interaction are paramount.

  7. Vice-President and Principal’s Report – I. Orchard

    I. Orchard reported on academic planning and the Green Paper, which has been distributed by the Provost. The Green Paper will be posted on the Provost website on December 19, 2002 and will also be inserted into the January 13, 2003 edition of The Bulletin in addition to a series of town hall meetings. The town hall meeting at UTM will be held on Friday, January 24, 2003, 1:00 p.m – 2:30 p.m. Following the town hall meetings, the Green Paper will be put into a draft academic plan and will be circulated; it will subsequently appear at Governing Council in the Spring of 2003.

    Since the University is nearing the end of a six-year budget cycle, the Provost will be taking a new long-range budget through Governing Council following the academic planning White Paper. The university’s six-year long-range budget made certain assumptions that have not been realized. Some of these include: 1) that the government would increase operating grants to universities by 1% this year and 2% next year. This is unlikely to occur and therefore next year, the university’s budget is 3% lower than expected. 2) Investments (endowments) have not resulted in the payouts that were anticipated 3) The pension fund has not realized its return and the University’s contribution will therefore provide an additional expense. 4) Indirect costs from federal government may not meet expectations.

    Orchard noted some positive news in the budget: Indirect costs from the Federal government may rise, and there have been increases in funding from CRC’s and ATOP programs. The university also expects new funds from another round of SuperBuild. The net result of these budgetary effects is an estimated shortfall in the overall operating budget, resulting in a budget cut in the range of 4% or 5% next year. The Vice-President and Principal explained that divisions who are expanding are in a better position to deal with these budgetary effects. For the first wave of expansion (30%) the University passes 90% of the revenue generated by incoming students to UTM. In the second wave of expansion (30-60%), the University transfers 75% of the revenue to UTM.

    When all these factors are considered, the university generates a large increase in budget over the next several years, with the reduction in base only occurring next year. He noted that with careful planning the decrease in budget could be accommodated, while still enabling UTM to reach its expansion goals.

    The Resource Planning and Priorities Committee will begin discussing the internal budget of UTM early in 2003 and will take into account the re-structuring of departments.

    Orchard announced that the position of Registrar and Director of Enrolment Management was posted on the web and has resulted in a large number of applicants. The search committee will meet in December.

    In regards to the projected budget cuts, it was asked whether the Provost would be cushioning those departments that are not going through expansion by allocating more of the budget cuts to those departments that are expanding. I. Orchard confirmed his understanding that the Provost would be implementing across-the-board cuts in the budget.

  8. Other Business

    a) ECC Standing Committee Membership lists
    P. Silcox noted that the membership lists of Erindale College Council and all its standing committees have been updated and are posted on the ECC website.

  9. Next Meeting

    The next meeting of Erindale College Council will be on Thursday, December 5, 2002.

  10. Adjournment

    Motion to adjourn by I. Orchard. Seconded by R. Baker. The meeting was adjourned at 4:05 p.m.