Erindale College Council

MINUTES OF THE ERINDALE COLLEGE COUNCIL held on Thursday, October 24, 2002, at 3:15 p.m. in the Council Chamber.

Professor Judith Poë was in the Chair.

  1. ADOPTION OF THE AGENDA
    The agenda was approved as circulated. (Mr. Brown/Professor Bancheri)

  2. MINUTES OF THE PREVIOUS MEETING
    The Minutes were approved as circulated. (Professor Baker/P. Donoghue)

  3. BUSINESS ARISING FROM THE MINUTES
    There was no business arising from the Minutes of the last meeting.

  4. REPORTS OF STANDING COMMITTEES

    Academic Affairs Committee

    The new Chair, Professor Sidney Aster, reported that the Academic Affairs Committee had met, and approved the election of its new Chair. The Committee had approved the revised terms of the College's Library Advisory Committee, which had been renamed Advisory Committee to the UTM Library. The membership of the Committee had also been amended to include two faculty members, two Librarians, two undergraduate students, two graduate students, the new Chairs and UTM's Chief Librarian. The Committee had also discussed enrolment statistics, and it was observed that enrolment was up by 785 students this academic year to 7,129 as compared to 6,344 in 2001-02. Another item of business had been the position of the Registrar & Director of Enrolment Management, a senior level position reporting directly to the Vice-President & Principal, which had now been posted.. Discussion followed as to whether the approval of the terms of reference for the Advisory Committee to the UTM Library should be postponed until the restructuring had been completed. The Chief Librarian responded that it made sense to proceed with this now.

    The Chair of Council thanked the Past Chair, Professor Barry Green, for his service to this Committee.

    Professor Aster moved (seconded by Professor Orchard) that ECC approve the Report of the Academic Affairs Committee. Carried nem. con.

    College Affairs Committee

    The new Chair, Ms. Elizabeth Martin, reported that the College Affairs Committee had met, and approved the election of its new Chair. At its meeting, the Manager of UTM's Career Centre, Ms. Joan McCurdy-Myers, had delivered a report on the future direction of the Career Centre. Professor Nick Collins, Chair of the College's Grounds Monitoring Sub-Committee had also given a report, commenting on the high level of cooperation between the Committee and the Grounds crew. The naturalization of a number of areas on campus remains a high priority.

    The Chair of Council thanked Past Chair, Mr. Frank Brown, for his service to this Committee.

    Ms. Martin moved (seconded by Professor Mullin) that ECC approve the Report of the College Affairs Committee. Carried nem. con.

    Computing and Data Communications Committee

    There was no Report, as the Committee would not meet until October 28, 2002.

    Resource Planning and Priorities Committee

    There was no Report, as the Committee would not meet until November 19, 2002.

  5. REPORT OF THE VICE-PRESIDENT AND PRINCIPAL

    The Notice of Motion regarding changes to the ECC Constitution had been announced at the October 3 meeting of ECC, and had also been posted on the ECC Website. The Vice-President & Principal observed that the changes were the natural consequences of the proposed new academic administration, which included the Principal's new title, and Planning for a Departmental Structure, which ECC endorsed at its last meeting. There were a number of housekeeping changes, along with more significant amendments, which included UTM's removal from the Faculty of Arts & Science. Once UTM formed its own departments and became a multi-department division with its own Chairs, etc., it would no longer need approval from the Faculty of Arts & Science, e.g. for curricular changes. Professor Orchard emphasized that, with ECC's endorsement, these constitutional changes would still not take effect until equivalent changes had gone through University governance (i.e. Arts & Science Faculty Council and Governing Council). He observed that, under the new Constitution, both the University's President and Vice-President & Provost would be ex officio members of Erindale College Council. It was noteworthy that The University of Toronto Act stated that the President was already an ex officio member of every Council at the University of Toronto. Another change was the provision that all meetings of Council and its Committees would be open, except as otherwise provided in the By-Laws approved by ECC. Professor Poë pointed out, and Professor Orchard agreed, that this did not preclude the fact that meetings could still be conducted in camera if necessary.

    Discussion ensued, and concern was expressed regarding students' access to courses on the St. George Campus. The Dean of Student Affairs, Mr. Overton, responded that students would still be eligible to take Arts & Science courses, observing that in the current system St. George students had a higher priority than UTM students. Professor Orchard emphasized that, with the anticipated expansion, it was intended that more students would be able to complete their programs at UTM. He also observed that there were financial consequences when UTM students took St. George courses, as funds were then transferred to the Faculty of Arts & Science. It was also pointed out that there were currently significantly more summer offerings downtown, and the Vice-President & Principal responded that, although UTM was not planning to go tri-semester as was the case with UTSC, there was an intention to develop more summer courses, keeping in mind the importance of both choice and flexibility.

    Regarding concerns raised about graduate student representation and the fact that AGSAE did not represent all graduate student groups, Professor Orchard assured members that he was requesting approval of changes now which were essential to begin the governance approval cycle, noting that a Constitution Committee would be struck in due course, which would consult with all student groups. There would likely be additional amendments and "fine-tuning" afterward. He emphasized that the suggested changes were not intended to disadvantage students, but rather to improve the student experience.

    Responding to a query about the effect of restructuring on access to and funding for teaching assistants, Professor Orchard observed that this would not change. The hourly rate for teaching assistants was governed by the collective agreement with CUPE 3902, and the number of hours assigned and funding was from UTM's budget, and not from the Faculty of Arts and Science. In response to allegations that there were inequities regarding TA funding at UTM and on the St. George Campus, he responded that plans were under way to look into this and analyze data, reassuring members that there would be increased TA funding on this campus if it was pedagogically justified. There was no doubt that expansion (and restructuring) would ameliorate this problem.

    The Vice-President & Principal noted that the Vice-Principal, Academic, would sit on a Tri-Campus Deans' Committee, which would include the Dean of the Faculty of Arts & Science, and his/her equivalent at UTSC. Any curricular changes would be discussed there to ensure that the three campuses were aware of all curricular changes, and that there was tri-campus co-operation.

    The Chair requested that additional concerns be submitted to the Secretary of Council to be forwarded to the Constitution Committee in due course.

    Professor Orchard moved (seconded by Mr. Donoghue) that ECC approve changes to the ECC Constitution as circulated and posted. Carried with two abstentions.

    Professor Orchard reported that the Provost was currently producing a Green Paper on academic planning. He observed that this was an iterative process, and that she would be attending an ECC meeting in the future to discuss this. One of the intentions of this academic planning exercise was to attempt to identify the characteristics of the best public research universities. Another focus would be the development of principles and priorities for faculty complement planning, and the development of priorities and goals associated with the recruitment and retention of administrative staff, as both groups were critical to the University of Toronto's mission. Another priority was the recruitment of students and the improvement of the student experience, which would include not only the classroom, but also curricular, co-curricular, and extra-curricular activities, all of which lead to a successful student experience at the University of Toronto. The Green Paper would also examine fiscal resources, the academic planning cycle and the six-year budget framework, faculty/staff resources, and the infrastructure of buildings, equipment, etc. Members should begin to think about this process in anticipation of the meeting with the Provost.

  6. OTHER BUSINESS
    Further to the last meeting of ECC, the Search Committees for both the Vice-Principal, Academic and the Vice-Principal, Research were being finalized.. The membership of both Committees would soon be posted on the UTM website.

    A Guide to Departmental Planning at UTM (UTM as a Multi-Departmental Division) had been circulated to members and posted on the website. This document introduced the framework for the new structure, outlining the planning process and assessment criteria. Professor Orchard welcomed feedback on this draft document, which he hoped to post in its final form the following week. Discussion followed and a question was raised as to whether merged departments should develop merged programs, to which Professor Orchard responded that they did not have to but could if it advanced their mission. It was suggested that a statement might be added to clarify what “mission” meant. Responding to concerns about the deadline of December 16, 2002 being unrealistic, Professor Orchard emphasized that this was also an iterative process, and that it was essential to have a first draft ready by that date to ensure that there was sufficient time to revisit plans before proceeding through University Governance in the spring. He noted that plans should be developed in consultation with the Associate Deans. He requested that any additional comments or concerns be forwarded to him directly as soon as possible.

    The Chief Administrative Officer, Mr. Donoghue, reported that partnership discussions (UTM/City of Mississauga/Trillium Health Centre) continued regarding the Athletics-Wellness Centre. Mr. Overton added that site visits to other Universities with similar facilities were currently taking place.
    Plans for the new UTM Library would need to be revised now that the 60% growth was confirmed.

    Mr. Donoghue observed that financial models of the Phase VIII Residence (at 400 beds) were currently being prepared. He noted that the Resource Planning & Priorities Committee would be looking at the Residence and other ancillary budgets.

    The University's administrative staff members represented by USWA would be in a legal strike position on October 28, 2002. Negotiations were still under way, and Mr. Donoghue would keep the UTM community apprised of the situation.

  7. NEXT MEETING OF ECC

    Professor Poë observed that the next meeting of ECC was scheduled for November 21, 2002, not November 13 as indicated on the agenda.

  8. ADJOURNMENT

    The meeting adjourned at 5 p.m.