Erindale College Council

REPORT OF THE EXECUTIVE COMMITTEE MEETING OF ERINDALE COLLEGE COUNCIL, held on Wednesday, February 25, 2004 at 12:10 p.m., in the Alumni Lounge, Room 3138, South Building.

ERINDALE COLLEGE COUNCIL
EXECUTIVE COMMITTEE

Present: R. Beck (in the Chair), I. Orchard, P. Donoghue, S. Aster, J. Lim, R. Baker, J. Linley
Regrets: S. Aster, A. Mirza

The Minutes of the previous meeting (January 14, 2004) were approved. (J. Linley/R. Baker)

The Executive Committee met to set the agenda for the March 4, 2004 meeting of Erindale College Council. The Chair, R. Beck, called on the Chair of each standing committee to summarize recent business and to submit potential agenda items for future meetings.

Mr. Jim Linley reported on behalf of the College Affairs Committee (CAC), which met on February 23, 2004. The working group, which reviewed the terms of reference of the CAC made the following recommendations: disbanding the Committee in its current form and creating a new standing committee consisting of approximately 15 members with appropriate representation from the community and with a mandate to hear concerns and issues from the UTM community and direct them to the appropriate UTM officers for resolution. The new committee would be widely promoted to the UTM community as a venue for airing issues of concern. There was extensive discussion about the recommendations. Members gave input and suggested that instead of creating another, albeit smaller committee, the alternative would be to create a web and/or email based communication vehicle for addressing the types of concerns normally brought to CAC. Members expressed concerns that the creation of another, although smaller committee, would experience the same problems as the current CAC and would essentially be a discussion vehicle, not having the required authority to act. Mr. Linley encouraged Committee members to continue to give input to members of the working group, whose final recommendation would be made at the next meeting of the CAC on Monday, March 22, 2004.

Professor Robert Baker reported on behalf of the Resource Planning and Priorities Committee, which met on February 9, 2004. The Chief Administrative Officer reported to the Committee on Overall Financial Objectives for 2003/04 with respect to enrollments and revenues and a preliminary three-year forecast. Professor Baker reported that there was broad discussion on student enrollment, and the effects of change in enrollment on the budget and fiscal planning. The Committee heard that UTM’s strategy has been to make upfront investments in faculty and support infrastructure instead of a ‘catch-up’ approach. In this way, UTM is able to provide the needed resources to support the enrolment growth up front. As well, UTM has been absorbing the budget cuts centrally and therefore has been able to avoid passing on these cuts to departments. This strategy however puts UTM in an annual deficit position of $2.6M for 2004/05. In the current fiscal year, this number is at $6.1M on a base of $39M. He remarked that making this investment up front allows UTM to continue to recruit quality faculty (47 hired in the last three years). It was agreed that the Chief Administrative Officer would make a presentation to Council on the current budget situation, with the goal of making the budget process as transparent as possible.

Mr. Joe Lim reported that the Computing Committee met on February 24, 2004. The Committee received reports on the student residence network, spam emails and viruses, services by Computing Services and Micro Electronics and on computer lab inventories for the CCIT building. It was agreed that there would be a short presentation made to Council on the CCIT building computing equipment and on UTM’s management of the virus and spam problem. The next meeting of the Computing Committee is scheduled for Tuesday, March 23, 2004.
The Academic Affairs Committee meeting scheduled for February 10, 2004 was cancelled. The next meeting of the Committee is on Tuesday, March 16, 2004 and will feature reports from the Library sub-committee and Professor Gordon Anderson on the review of the terms of reference of the Academic Appeals Board.

The Executive Committee proceeded to establish the agenda of the upcoming Erindale College Council meeting, based on the reports above.

The Vice-President and Principal stated that he would like to bring a naming proposal to Council. Due to the confidential nature of the naming, discussion of the Vice-President and Principal’s report took place in camera.

The Executive Committee meeting adjourned at 1:00 p.m.