Minutes: November 8, 2007

UNIVERSITY OF TORONTO MISSISSAUGA

ERINDALE COLLEGE COUNCIL meeting held on Thursday, November 8, 2007 at 3:15 p.m. in the Council Chamber, Room 3130, South Building

Present: A. Wensley (Chair), S. Al Abdul-Wahid, I. Orchard, U. Krull, D. Crocker, I. Whyte, M Overton, R. Reisz, A. Lange, W. Ghobriel, J. E. Cruz, D. Hassan, C. Irwin, E. Motamedi, M. A.. Naeem, S. Sohail Khwaja, S. Senese, K. Hay, M. Braithwaite, Adrian Berg for J. McCurdy-Myers, J. Lim, D. Kreuger, J. Stirling, W. Khogali, I. Sharma, T. Billen, H. Hines, J. Gillies, D. Mullings, A. Iwaniw, L. Gaspini, C. Bryson, L. Oliver, T. Luke-Gervais, H. Schepmyer, W. Edgar, V. Glebov, R. Beck, P. Basta, K. Giuliani, J. Prince, R. da Silva, J.P. Paluzzi
Regrets: J. Percy, I. Still, N. Hasan, J. Poë, G. Averill, M. Price, N. Iyer, M. Jalland, C. Capewell, P. Goldsmith, R. deSouza
1. Approval of Minutes of Previous Meeting (October 4, 2007)

The minutes of the October 4, 2007 meeting were approved with changes (R. Reisz/ U. Krull)

2. Ratification of the full-time student constituency membership of Erindale College Council

The Chair referred members to the 2007-08 membership list that was made available to members with the notice of the meeting and on the ECC website and in hardcopy. At the last meeting of Council it was noted that the membership of the full-time student constituency of Council must be ratified at the November meeting of ECC, pending the results of the election on October 9.

It was duly moved and seconded,
THAT the full-time student constituency membership of Erindale College Council be ratified. (W. Khogali/ M. Overton)
The motion was approved.

3. Reports of Standing Committees and Officers

a) Computing Committee: Report of October 24, 2007 meeting - Joe Lim

Mr. Lim reported on the network security policy draft, which was circulated for discussion and feedback to members of the Computing Committee. The draft was also posted on the Erindale College Council website. Members discussed the need for a network security policy for the campus. It was noted that with a growing population, U of T Mississauga could not handle network security breaches informally and therefore a policy was needed. The policy asserts that each member of the community is responsible for protecting this shared facility and any devices should have approval from computing services before being allowed. The policy also defines security patches and firewalls and provides guidelines on password usage. Once feedback is received on the document, it will go to the Computing Committee for approval, followed by Erindale College Council.

Mr. Lim noted that the Computing Committee also received a report on data encryption. A university wide standard for data encryption is under consideration, and commercial enterprise encryption methods are currently being considered, with the first implementation planned for the health care environment. Mr. Lim explained that members wishing to encrypt their data should contact computing services. He emphasized the importance of password management in the encryption process.

Mr. Lim reported that the Computing Committee also heard a report on Blackboard implementation at U of T Mississauga. It was reported that 70% of students were using Blackboard. It was also discussed that there was only one staff member managing the implementation, therefore she is training departmental staff to help with first line troubleshooting for Blackboard related problems. Current projects include working on how to communicate any downtimes related to Blackboard and creating a user group of faculty for sharing best practices.

The Chair opened the floor for questions.

In response to a member's question, Mr. Lim explained that encryption would be at the individual level. The member noted that Blackboard did not seem to be as reliable as CCNet as of yet and wondered whether it would be possible to keep CCNet online until Blackboard was fully ready. Mr. Lim explained that CCNet licensing would end in September of 2008 and all courses will have been moved to Blackboard by the summer of 2008.

b) Resource Planning and Priorities Committee: Report of October 22, 2007 - Prof. Robert Reisz

Professor Reisz reported on the first item discussed by the committee, that of the report of the Grounds monitoring subcommittee. The subcommittee's current focal project is the re-naturalization of old field, which is located North East of the Toronto Argonauts buildings. This area has been used for teaching since the origin of the college and features vegetation that is becoming rare in Southern Ontario. Recommendations of a consultant on the re-naturalization of this area include conducting a controlled burn of the existing vegetation, which is a well established and cost effective process. The details of the re-naturalization implementation will be submitted to Council at its next meeting. The Resource Planning & Priorities Committee also received an update on the Storm Water Management Pond and members had an opportunity to provide feedback on the proposal in terms of the aesthetic points of the plan and the pond's connection to the surrounding area. The Director of Business Services reported on the parking operation, announcing extended hours of operation and discussing favourable results from the parking enforcement carried out by the City of Mississauga. It was also reported that lot 8 had been re-surfaced and improvements had been made to crosswalks. The Committee heard about the secondary effects on parking resulting from the Storm Water Management Pond. Approximately 290 parking spots would be lost, however the majority of these spaces are located in lot 4B, which is the least used lot on the campus. The parking office plans to investigate options to ameliorate the remaining losses and to calculate whether or not they would result in future shortages.

Professor Reisz discussed the campus sustainability coordinator's report to the Resource Planning & Priorities Committee. The year 2007 was a busy one in terms of re-naturalization projects; there were over 1300 trees, flowers, grasses planted by volunteers and students from the class of BIO250.

Professor Reisz also noted that Professor Brian Branfireun attended the meeting to announce that a Ministry of Environment Air Monitoring Station would be installed on campus, providing a unique educational opportunity to implement a form of air mercury monitoring. It will be located at the back of Lot 8 and will be operational by the end of November.

The Chair opened the floor for questions:

A member asked for the rationale behind the storm water management pond. The Vice President & Principal explained that the Credit Valley Conversation Authority would not authorize any further building at U of T Mississauga until a new storm water management system was built. This is to do with the disappearance of soft tops, and since paving or building creates hard surfaces, storm water goes into different directions. In order to complete building projects including the Academy of Medicine, U of T Mississauga has to show the Credit Valley Conservation Authority that there is a plan to build a storm water management system. Professor Orchard added that the ideal location based on the recommendations of engineers and experts is the lot discussed in Prof. Reisz's report.

c) Academic Affairs Committee: Report of October 23, 2007 - Prof. Angela Lange

On behalf of the Academic Affairs Committee, Professor Lange reported that the committee met on October 23, 2007. The Assistant Dean, Ms. Lynn Snowden, explained the process of curriculum development and approvals and summarized some of the major changes that would be seen at the November 27 meeting of the Academic Affairs Committee (AAC). Prior to arriving at the AAC for approval, the changes are discussed at departmental committees, followed by the three curriculum committees (Sciences, Social Sciences and Humanities). They then arrive at Council for approval at its December 11 meeting, before some of the more major proposals are forwarded the Committee on Academic Policy and Programs of Governing Council.

Professor Lange discussed the second report to the Committee, which was from the library's coordinator of public services, Mr. Ian Whyte. Mr. Whyte talked about two satisfaction surveys: LibQUAL and LibSat. He reported that LibQUAL has been running since 2001, but that this was the first year that all three campuses of U of T participated. Some of the preliminary information from the surveys was presented. The LibSat survey found on the Library's home page, allows data collection in real time and the information from this survey is going to be used to improve library services. Mr. Whyte also discussed the new code of conduct for the library. There has been an overwhelming response from students who want to preserve the library space as quiet space. The library has therefore developed a marketing campaign, which includes posters and email messages that emphasizes courtesy and respect. The library code of conduct is posted on the web and in the library and sets out unacceptable behaviours that would be disturbing and disruptive, including harassment and smoking. Library hours have been restricted to U of T Mississauga faculty, staff and students between the hours of 10 p.m. and 8 a.m. It was noted that the library has received a lot of positive feedback in response to the new code of conduct.

Professor Lange called on Mr. Devin Kreuger to give his 2006-07 research report, which was also presented to the Academic Affairs Committee.

i. 2006-07 Research Report: Devin Kreuger, Manager of Research and Graduate Studies

Mr. Kreuger reported on prorated annual research revenues. Data in this report came from the U of T research information system and from the Cognos cube. Mr. Kreuger noted that in order to balance out quantitative revenue data, personal stories that highlight the research activities on campus have also been included in the report. The three dominant themes in the report are: student engagement, leading edge innovation, and the growth of research culture at U of T Mississauga. In 1996-97, 2.8 million dollars flowed in to the campus from NSERC, SSHRC & CIHR. A decade later, this same figure is $9.5 million, a 300 percent growth. These funds stem from the operating grants provided by the three granting councils, internal sources, other funders and the infrastructure funding provided through the Government Research Infrastructure Programs (GRIP). This money was used to pay undergraduate and graduate students to work on research projects, to expand the research infrastructure on campus and to pay for miscellaneous expenses incurred by faculty while conducting their research.

Mr. Kreuger went on to discuss the Government Research and Infrastructure Program (GRIP), which includes programs such as the Canada Foundation for Innovation, Canada Research Chair, and the Ontario Research Fund, all of which expand the research infrastructure on campus and help build research capacity. In terms of the trajectory of growth, U of T Mississauga started receiving GRIP funding in 1999-00. There was a spike in 2003-04, which represents the CFI award received by Professor Bruce Schneider, from the department of Psychology. Mr. Kreuger reported that core funding was on the rise: NSERC Discovery, SSHRC Standard and CIHR operating grants were all on the increase.

Mr. Krueger reported on the Research Opportunity Program (ROP), which allows undergraduate students to earn a full course credit by supporting a faculty's research project. He noted that student engagement and participation in the ROP is increasing.

Mr. Kreuger also highlighted student engagement in research, for example, the work of Amanda Smith with Professor Glenn Schellenberg, to study the correlation between emotional intelligence and music education.

He also highlighted staff research projects, including that of Mr. Chris Cheh, who is working to improve the overall environmental impact of the ongoing campus development.

The research report also includes a page for each academic unit that provides both a research story and a chart of current and historical research revenue. Mr. Krueger encouraged members to access the research report on the Research and Graduate tab of the U of T Mississauga website.

4. Vice President and Principal's Report

a) "Speaking Up" - Employee Experience Survey

Professor Orchard reported that the university now has Mississauga campus specific survey data available, and that a file containing employee experience survey information will be made available through the main U of T Mississauga website. An email will go out to all faculty and staff when the link has been posted. The Vice President & Principal noted that he would be seeking feedback on the survey in order to make improvements identified by the survey. He explained that the data analysis was done by an external company, Mercer Delta, and that they arrived at a highly favourable picture of the overall employee experience at U of T. The core survey pointed out much overall strength, including diversity, equity, collegiality, employee engagement, organizational values and work design. The survey also highlighted areas which could be further enhanced that included growth and development of the individual, work balance, workload, faculty services and support, and advancement for librarians. The Vice President & Principal will be working with the Dean and various administrative heads to receive feedback from faculty and staff in this process.

b) Awards and Honours

Professor Orchard reported that the Office of the Registrar received the first place award in Ontario from the Canadian Association of University Business Officers (CAUBO), recognizing them for their use of technology in improving service levels, satisfying customers, while at the same time reducing costs. The Office of the Registrar also received recognition in the form of the Canadian Information Productivity Award - U of T Mississauga was the finalist for the paperless office.

The Vice President & Principal announced that three campus buildings (RAWC, CCT and the Hazel McCallion Academic Learning Centre) were up for the People's Choice Urban Design Award, competing against other buildings in Mississauga. The CCT building has also received an award of recognition from the Quebec Architectural Institute.

Professor Orchard thanked members of the community who attended the Fall Campus Day open house on November 6. Fall Campus Day is U of T Mississauga's largest on-campus recruitment activity for students planning to attend university. The event kicked-off with an information fair in the foyer of the CCT building, followed by workshops about academic programs, financing and scholarships and was attended by nearly 700 prospective students and their families. He acknowledged the Office of the Registrar and the faculty, staff and students who supported the event, including grounds staff, campus police, caretaking , engineering, and conference and food services.

5. New Business:

The president of UTMSU, Mr. Khogali, expressed his concern that the flu shot was not made available to students this year, only to faculty and staff. The Dean of Student Affairs, Mr. Mark Overton explained that the Region of Peel did not offer the flu shot on campus, because of a number of concerns, but they did promote their off campus flu shot services. He noted that Peel Region will be approached again next year. It was agreed that the issue of making flu shots available to residence students would be further discussed between UTMSU and the office of Student Affairs.

6. The following announcements and event reminders were made:

  • Curriculum Information Session presented by Lynn Snowden, Assistant Dean: Tuesday, November 13, 2007, 3:00 p.m. in the Council Chamber. RSVP: council.utm@utoronto.ca
  • Stakeholders' Meeting on the 2007/08 Parking Budget presented by Christine Capewell, - Director of Business Services: Monday, December 3, 2007, 2:00 p.m. in the Council Chamber
    RSVP: council.utm@utoronto.ca
  • The next meeting of Council will feature Humanities, Sciences and Social Sciences curriculum reports/calendar changes for approval.
  • Announcement from the President of UTMSU, Mr. Walied Khogali

Mr. Khogali announced that student leaders, through UTMSU, were looking for input on the university's 2030 plan and asked members to provide input via the UTMSU website (http://www.utmsu.ca/), which would be live on November 12. He also asked members to provide input to a lobbying effort by UTMSU on a post-secondary education act; UTMSU has invited Members of Parliament to work on this issue and more information could be obtained through the UTMSU website about all of these initiatives.

The next meeting of Erindale College Council is scheduled for Tuesday, December 11, 2007. The meeting adjourned at 4:00 p.m. (S. Wahid/R. Reisz)

Secretary ______________________________ Chair ___________________________________