Report: October 4, 2007

UNIVERSITY OF TORONTO AT MISSISSAUGA

ERINDALE COLLEGE COUNCIL meeting held on Thursday, October 4, 2007 at 3:15 p.m. in the Council Chamber, Room 3130, South Building

Present: R. Beck (Chair), I. Orchard, U. Krull, R. deSouza, D. Crocker, M. Mavrinac,

M Overton, W. Ghobriel, E. Motamedi, J. Prince, T. Al-Sarraj, S. McCarthy, S. Senese, S. Hook, C. Jones, J. Lester, R. Reisz, A. Lange, H. Gunz, L. Wilson-Pauwels, P. Michelucci, A. Wensley, C. Boyd, R. Arora, M. Price, A. Iwaniw, L. Gaspini, C. Bryson, H. Hines, J. Ngobia, A. Vyas, K. Hay, L. Paris, G. Richter, C. Capewell, M. Braithwaite, J. McCurdy-Myers, K. Duncliffe, J. Lim, D. Kreuger, P. Goldsmith, B. McFadden, J. Sterling, V. Glebov, K. Giulian, H. Schepmyer, W. Edgar, J. Gillies, S. Wahid, A. Khan, M. Jalland, T. Sharma
Regrets: C. McGrath, J. Percy, I. Still

The Chair welcomed everyone back for the new academic year and also Principal Ian Orchard from research leave

  1. Approval of Minutes of Previous Meeting (November 9, 2006 and April 11, 2007)

The minutes of the November 9, 2006 meeting were approved. (U. Krull/D. Kreuger)

The minutes of the April 11, 2007 meeting were approved (R. Reisz/A. Lange)

  1. Ratification of the new Erindale College Council membership and election of new Chair and Vice-Chair

The Chair referred members to the 2007-08 membership list that was made available to members with the notice of the meeting and on the ECC website. It was also made available in hardcopy. He reported that all constituencies were filled with the exception of the part-time undergraduate student constituency, where 13 vacancies remain and one appointment of a post-doctoral fellow from the Vice-Principal Research.

The Chair welcomed the new members to Council. In the administrative staff constituency, new members were as follows: Jessica Gillies from ICC, Heather Hines from Management and Dale Mullings from Residence. Hazlon Schepmyer and Warren Edgar were welcomed from the Alumni constituency and Joyce Delves was welcomed into her second term in the Associates constituency. In the retiree constituency, Professors Michael Jalland, Roger Beck and Ian Still were appointed by the Vice President & Principal to serve a term of two years.


With respect to the full-time student constituency, the Chair, pointed out that no election results were available for ratification, due to a contravention of campaign rules with respect to campaign literature being posted at computer stations during voting - actions that occurred in the UTM Student Union offices. The Executive Committee of Council, voted unanimously to authorize the nullification of the results of the elections held on September 28, 2007. A new election for the full-time student constituency of Council would be run on Tuesday, Oct. 9, between 10 a.m. and 6 p.m. at a limited number of monitored computer voting stations on campus. Two monitored computer voting stations will be set up at the following four locations:

  1. Meeting Place
  2. Student Centre
  3. The Hazel McCallion Academic Learning Centre
  4. North Building cafeteria

Candidate statements have been available for viewing on the Erindale College Council website and will remain posted until the end of the election. The Chair noted that the membership of the full-time student constituency of Council would therefore be ratified at the November meeting of ECC, pending the results of the election on October 9.


It was duly moved and seconded,
THAT the new membership of Erindale College Council, excluding the full-time student constituency be ratified. (I. Orchard/U. Krull)

The motion was approved.

The Chair announced that there was one nomination for Chair of Council, Professor Anthony Wensley, Associate Professor of Information Systems and Accounting, in the Department of Management and CCIT. He declared Professor Wensley elected by acclamation. There was also one nomination for the Vice-Chair of Council, Mr. Sameer Al-Abdul Wahid, a graduate student in the department of Chemistry. The Chair declared Mr. Wahid elected by acclamation.

  1. Reports of Standing Committees and Officers

a) Computing Committee: Report of September 26, 2007 meeting - Joe Lim

Mr. Lim reported that the UTORId migration had been completed. Some of the problems encountered in the migration included, the schedules of faculty and staff and inconsistent data mapping, both of which have now been resolved. He noted that during the summer, a number of labs that were decommissioned (K109, CCT 2130) were replaced by much needed classrooms. He added that eight new machines will be introduced into the North Building cafeteria. In addition, he reported that six classrooms were retrofitted with standard podiums.

b) Resource Planning and Priorities Committee: Report of the September 24, 2007 meeting - Robert Reisz

Robert Reisz noted that the Committee received a number of reports for information, among them a report on the 2007-08 operating budget and retail services, given by the Chief Administrative Officer, the Director of Business Services and the Manager of Retail Planning. He called on them to commence their presentation.

i) Report of the CAO: 2007-08 Operating Budget and capital projects

Christine Capewell noted that the budget of U of T Mississauga was allocated $80M by the Office of the Provost. After various calculations, with respect to tuition income and provincial grants, the net result after allocations, goes to direct teaching and research, followed by utilities, administration, the library, and student services. Ms. Capewell noted that currently, U of T Mississauga is operating under the new budget model, which means that the campus receives its tuition revenue and decides its own budget cuts. She added that U of T Mississauga was in a difficult position in that it was expected to get through the current year working within the confines of a break even budget. She reported that 2007-08 showed a shortfall in the budget, which was funded by carry forwards, a hold on vacant positions not filled, and a 6% one time only cut for administrative departments and the library.

Ms. Capewell reported that the campus has an accumulated deficit of $20M that has been built up over the last six years, due to a growth plan that called for the campus to hire faculty and build new facilities in anticipation of and ahead of the enrolment peak. Ms. Capewell explained that the long range or 5 year budget plan was currently being finalized. From 2007-08 on, U of T Mississauga was expected to produce a balanced annual budget. Budget plans will be reviewed by the Office of the Provost in November. Budget development and negotiation was occurring at three different levels: meetings were occurring between the Vice President & Principal, the Chief Administrative Officer and the Provost; a budget steering committee has been established consisting of the directors of business services and financial officers; and a larger group consisting of divisional financial officers will also meet.

Mr. deSouza reported on capital development and gave an update on the campus master plan. He noted that the Hazel McCallion Academic Learning Centre, Oscar Peterson Hall and the Athletics Centre were now at complete occupancy. He reminded members that approximately two years ago he presented a lengthy infrastructure improvement list and noted that phase 1 and 2 of the campus electrical grid installation had been completed. In addition, roadways have been upgraded by re-installing speed bumps and upgrading cross walks.

With respect to summer renovations, a new 70 seat classroom was built in the North Building and a new 60 seat classroom has been added in the Kaneff Centre. There has also been a consolidation of programme space in the Kaneff Centre and a consolidation of classrooms and computing facilities in the CCT building. Regarding the Mississauga Academy of Medicine, the new building site has been confirmed and the structure will be built right up against the South Building on one side and the CCT Building on the other; since it is going to be terraced, it will not be as massive in size as originally thought. Two-thirds of the building program will be allocated to the Faculty of Medicine and one third to U of T Mississauga. The planned space consists of laboratories and office space (to replace office space lost by the portables) and is scheduled for occupancy in August 2010.

Mr. deSouza also reported the U of T Mississauga was required by the Credit Valley Conservation Authority and the City of Mississauga to put in a storm water management system before the Medical Academy is approved. Construction is scheduled to begin in May of 2008, for a planned completion of August 2008.

The Chief Administrative Officer listed capital projects that are planned between 2007 and 2010. These are the storm water management system, the Mississauga Academy of Medicine, the South Building master plan, classroom additions, office accommodation, science laboratories and support space and theatre and drama renovations. He remarked that U of T Mississauga was experiencing a severe shortage of classrooms, and was in need of approximately 56 offices across the campus.

Mr. Bill McFadden reported on food services. He explained that much has happened during the last year with respect to the development of food services, including the opening of a residential dining hall, Colman Commons, in conjunction with the introduction of a meal plan.

Mr. McFadden reported that students could choose between five meal plan options on the Food Service website. The introduction of the meal plan has resulted in a doubling of transactions and has put increased stress on the campus' food service contractor. Mr. McFadden thanked computing services, in particular, Ms. Diane Mesch, for their work on the online meal plan selection module.

He explained that students are invoiced in two installments on ROSI, similar to the way academic fees are paid. He noted that the U of T Mississauga food services area was the first e-commerce site utilizing the U of T Blackboard community module. Through this system, students can add funds, check balances, and deactivate and activate meal plan accounts on their T-cards.

Regarding new facilities, Mr. McFadden reported that the Colman Commons dining hall has been receiving favourable reviews on food quality and service. He also noted that the new Starbucks café in the library was already becoming a very busy location.

Mr. McFadden reported that the following facilities were upgraded: Pizza Pizza in the South Building, Circuit Break in the CCT building and the North Building cafeteria. He noted that U of T Mississauga was still approximately 15000 square feet short of food service facilities for a campus of this size. He noted that the On the Go kiosk area in the South Building Meeting Place was not a very popular location for buying coffee and therefore the Ritazza coffee was going to be replaced with self-serve Starbucks coffee. In addition, he reported that Chartwells will return to offering a sliced pizza program (not boxed) at the Meeting Place Pizza Pizza location.

Mr. McFadden acknowledged the work of Chartwells, who have doubled their staff campus and were adjusting to the new business levels on campus by continuing to build to a full staff complement. He noted that Chartwells had done a great job in servicing Colman Commons.

The Chair opened the floor to questions:

The president of UTMSU, Mr. Walied Khogali expressed his thanks on behalf of full-time students to Bill McFadden, Ray deSouza and Paull Goldsmith for their help in improving the campus pub and food services.

In response to a member's question, Mr. deSouza noted that five additional rooms had been allocated to prayer space on campus.

Regarding teaching space improvements a member asked whether new lab spaces were going to be classified as research or teaching. The CAO responded that no new teaching labs were planned; however he would be presenting the new Dean with a plan to use existing teaching labs better in the near future.

A member asked how much student representation would be included in the development of the budget. The CAO responded that Business Board included student representatives, but that no students would be involved at the campus level. The president of UTMSU noted that if the opportunity existed, he would like to participate in the budget process so that his student union could learn from the new budget model.

c) Report on intake figures - Diane Crocker, Registrar and Director of Enrollment Management

Ms. Crocker reported that the Ontario Universities Fair was a great success and extended her appreciation for the support of faculty, staff and students, and her recruitment team for their hard work. She showed a representation of statistics for full-time student direct entry intake for fall 2007. She reported that intake figures were above target in all areas, with domestic intake at 2622 and international intake at 308. She noted that some attrition always occurs between early October and November. Ms. Crocker showed a graphic representation of the top twenty high schools that contribute the intake of students, and noted that the majority are within the campus' immediate geographic area. Similarly, the top cities that contribute students to the campus are from the surrounding area, with Mississauga at the top, followed by Brampton, Toronto, Etobicoke and Oakville.

The Registrar described undergraduate intake acceptances by program of study, noting that Management received the most students, followed by social sciences and life sciences. She reported that 10% of the incoming class, as well as the overall student population consist of international students. Most of this student intake stems from Pakistan, United Arab Emirates and China.

With respect to enrollment figures as of October 2, there were 10344 U of T Mississauga students studying at this campus. In 2010, this number will be approximately 11000.

The Registrar concluded her report by stressing that the incoming class was academically strong: students with more than three repeated courses were not offered admission and the minimum admission average increased in all areas, so that no one with less than a 75% average was admitted to U of T Mississauga.

The Chair opened the floor to questions.

In response to a member's question, the Registrar confirmed that program specific enrollment figures were available via individual consultation with the Office of the Registrar. In response to a member's question about how the incoming class size has changed this year, Ms. Crocker replied that the goal is to maintain the class size at approximately 3000 and retain them at close to this number, plus or minus 100 students.

In response to a member's question about the graduation rate, Ms. Crocker explained that the rate is monitored on a regular basis and a report of 2004 data is available on the U of T website. Members are asked to contact the Registrar directly for more detailed information on the graduation rate.

In view of the high number of students hailing from Pakistan, a member asked whether the office of the Registrar recruited in that country. Ms. Crocker replied that U of T Mississauga did not do any recruitment in Pakistan and attributed the numbers to the local community, which was attracting friends and relatives. She added that the Office of the Registrar also has an extensive on-line chat system that provides for regular communication with prospective students in China and the Middle East.

  1. Vice President and Principal's Report

a) Report of the Vice President & Principal:

i) Towards 2030: Planning for U of T's future - the taskforce process

ii) Medical Academy update

The Vice President & Principal congratulated the Registrar and her team for their hard work at the recruitment fair and for achieving the enrollment targets set by U of T. He added that these targets set the funding provided to this campus. He also welcomed members to a new academic year, acknowledged the importance of governance and the time members put into various Council boards and committees. He thanked Professor Cheryl Misak for filling in as acting Vice President & Principal in his absence and he also thanked Professor Charles Jones for acting as the Dean during this time.

Professor Orchard was delighted to welcome incoming Dean, Professor Gage Averill to the campus; he will begin his tenure on October 15, 2007. The Vice President & Principal thanked members of the search committee for their time. He noted that Professor Averill has tremendous university-wide experience.

Professor Gage sits on various committees, including: Principals & Deans, the Provost's Executive Council, Committee on First Entry Deans, Committee on Academic Policies and Programs and Academic Board of Governing Council. He has also served on the search committees of several Vice-Presidential appointments at U of T and currently sits on the search committee for the new assistant Vice-President of Student Life.

The Vice President & Principal also announced that 11 U of T Mississauga staff received Stepping Up awards and were recognized at a celebration by the Vice-President and Provost and the Vice-President of Human Resources.

Professor Orchard reported that the University of Toronto's Towards 2030 is a process designed to answer a wide range of strategic questions as the university begins planning for the next 20-plus years. The discussion document by the Office of the President was circulated widely in the summer of 2007. During the current phase of the process, wide consultation with stakeholders is being carried out through symposia, conferences, faculty council meetings and special purpose events. The president has been making presentations on issues identified so far in the planning process in different venues throughout the university and this will be ongoing in the fall. Feedback on the document can be provided to the Office of the President through on-line fora and the President's blog. A call has gone out for members to fill five taskforces, which will have broad representation from students, faculty, staff and alumni, with each taskforce focusing on a particular area. The third phase of the planning process, in early 2008, will see the preparation of a synthesis document. The Vice President & Principal urged all members of Council to monitor the 2030 website for updates (http://www.towards2030.utoronto.ca/).

Professor Orchard continued his report on the Mississauga Academy of Medicine. He reported that the process was on track, with planned additions for U of T Mississauga programming. The project planning report will appear at the November 19 meeting of Business Board, followed by the December 6 meeting of Governing Council. He noted that following much discussion between the university and the two community hospitals over the summer, affiliation agreements had been signed. This will enable doctors from these two hospitals to teach within the Academy of Medicine.

Professor Orchard talked about the Mississauga Summit, a one-day, invitation-only conference designed to be a catalyst for problem solving to address the economic, sustainability and social issues facing the city and with the goal of creating a more sustainable city. The September 25 event brought together CEO's and senior executives of Mississauga companies and leaders in government, labour, non-profit agencies, and the volunteer sector across Peel. The Vice President & Principal reported that Prof. Ulrich Krull was one of the event's panelists and that U of T Mississauga and its innovative programs, including the Masters of Biotechnology and Academy of Medicine, were highlighted.

In closing Professor Orchard expressed his gratitude to Professor Roger Beck for serving as Chair of ECC for the past four years, and thanked him for his wisdom, advice and good humour and the time he had devoted to the work of Council.

  1. New Business:

a) Quality Service to Students (QSS) Annual Report - Vladimir Glebov, Chair of QSS

Mr. Glebov gave a brief overview of the responsibilities of QSS. He explained that eleven students and six members of the university administration and heads of student services comprise the QSS council. Together, they meet monthly to discuss various issues regarding student services and student life. QSS also receives updates from both student and academic services, and serves as a forum for informal discussion and to provide feedback to those services. The group also formally discusses the annual operating plans and budgets of some student services, and makes recommendations to the University Affairs Board of Governing Council regarding requested increases to the fees that students are charged for the operation of these services.

These are the seven student services which provide an annual report to QSS, and for which QSS makes recommendations on fee increase requests to Governing Council:

  • U of T Mississauga/St. George Shuttle Service
  • Career Centre
  • Health Service
  • Department of Physical Education
  • Child Care & Support
  • Student Society Space Costs
  • Alcohol Education & Monitoring

Mr. Glebov extended an invitation to all members to attend a meeting of QSS.

  1. Announcements

a) ECC new member Orientation: Monday, October 29, 2007, 3:00 p.m., Council Chamber

The Chair encouraged all new members to attend the Orientation on Monday, Oct. 29. He noted that the responsibilities of a governor are sometimes not obvious and that being an effective member of a body such as ECC is a learned experience; he recommended the orientation session to all incoming members.

The next meeting of Erindale College Council is scheduled for Thursday, November 8, 2007. The meeting adjourned at 4:25 p.m. (I. Orchard/ J. Lim)

Secretary ______________________________ Chair ___________________________________