Minutes April 11, 2007

Report of the ERINDALE COLLEGE COUNCIL meeting held on Wednesday, April 11, 2007 at 3.15 p.m. in the Council Chamber, Rm. 3130, South Building.

Present: R. Beck (Chair), C. Jones, U. Krull, R. deSouza, M. A. Mavrinac, M. Overton, E. Toth, B. Gupta, T. Aivalli, S. Al-Abdul-Wahid, J. Prince, J.P. Paluzzi, K. Giuliani, A. Iwaniw, L. Gaspini, T. Luke-Gervais, M. Price, S. Senese, J. Seel, A. Vyas, K. Hay, L. Paris, G. Richter, J. McCurdy-Myers, L. Collins, E. Martin, K. Duncliffe, J. Lim, C. Capewell, M. Braithwaite, D. Kreuger, I. Still, C. Bryson, R. Singh, S. McCarthy, J. Delves, K, Duncliffe, C. Boyd, I. Whyte, L. Brooks, W. Ghobriel, R. Reisz, J. Sills, J. Poe, H. Gunz, A. Daniere, K. Wilson, A. Wensley
Regrets: C. Misak, P. Goldsmith, D. Crocker

The Chair thanked Ms. Colleen McColeman for acting as secretary of Erindale College Council and welcomed back Cindy Ferencz Hammond, secretary of council.

1. Approval of the Minutes of the Previous Meeting (March 8, 2007)

The report of the previous meeting was approved. (I. Still/J. Lim)

2. Reports of Standing Committees

a) Resource Planning & Priorities Committee - Professor Robert Reisz

On behalf of the Resource Planning & Priorities Committee, Professor Reisz reported that the Committee had met on March 26, 2007. At that meeting, members had been updated by the Chief Administrative Officer, Ray deSouza, on ancillary budgets which were approved by the University Affairs Board, on the capital plan for 2006-11, and on the new budget model. The manager of retail planning, development & operations, Bill McFadden, reported to members on the implementation, benefits and options of the U of T Mississauga meal plan. He called on Mr. McFadden and Ms. Mesch to proceed with a presentation on this topic.

i) UofT Mississauga Meal Plan Presentation - Mr. Bill McFadden, Manager, Retail Planning & Operations and Ms. Diane Mesch, T-card Coordinator

Mr. McFadden thanked the teams of the business services and computing services departments and also extended his thanks to Ms. Diane Mesch for excellent work on the development and implementation of the meal plan. Mr. McFadden noted that the benefits of the meal plan included value, flexibility, and convenience. He showed brochures of the campus value plans and the resident student meal plans. If one opted for the campus value plan, which requires a minimum $80 investment, there would be a 5% savings on all campus food purchases. Resident student meal plans provided users with up to 14% in tax savings. The meal plan was an à la carte declining balance meal plan in which all food would be individually priced. The meal plans would be very flexible, and would be accepted from early morning through to late night at food outlets throughout the campus, enabling users to dine on their own schedules. Meal plans could be accessed by T-Cards which would enhance their convenience and meal plan activities could be monitored and managed on-line. The cornerstone of the food service program is Colman Commons Dining Hall located in Oscar Peterson Hall. It is going to be a comprehensive facility with six food service and 3 beverage counters, and small convenience and grocery sections. A full service Starbucks coffee outlet will be opening in the new library. These outlets will add to the campus’ much needed capacity for food service spaces.

Mr. McFadden explained that food services operated on a 50% overhead model, which meant that the overhead costs of 50% - consisting of heating, hydro, rental, and maintenance and labour costs would be deducted from the meal plan up-front. He observed that the meal plans were actually two plans in one consisting of basic food dollars and flex dollars. Basic food dollars would be used for on-campus food purchases which were PST and GST exempt where applicable. Selecting a plan with flex dollars would enable one to purchase convenience and grocery items on campus and to make purchases with select off-campus partners. Mr. McFadden mentioned that resident students would be required to select either a Group A or Group B Plan. Group A plans were full meal plans mandatory for all first-year students and other students residing in Oscar Peterson Hall. Group B Plans were partial meal plans mandatory for all upper-year resident students with the exception of graduate students and students with families. Mr. McFadden added that students with heartier appetites should consider the plus plan.

Mr. McFadden emphasized the convenience of the meal plan. He noted that participants had access to extended hours of operation, and would be able to select the plan on the food services web site and pay for it with their student fee. He added that the meal plan office will be located in the old parking office in the South building.

Chair opened the floor to questions:

Mr. McFadden noted that the meal plan had been developed in conjunction with the office of student affairs, residences and focus groups and has received significant student input. In response to a member’s question, Mr. McFadden replied that at this time there were no discounts associated with the meal plan available at Sheridan College and off campus venues, and that the 5% discount was not apply to the campus meal plan in conjunction to the GST and PST rebate.

In response to a query on summer availability of food services, Mr. McFadden explained that meeting place venues were open during the summer, while the North Building venue and Spigel Hall would be closed. He added that summer operations were still under review with Chartwells.

b) Computing Committee - Mr. Joe Lim

On behalf of the Computing Committee, Mr. Lim reported that the committee had met on March 28, 2007. At that meeting, members had been updated on the UTORid/UTORmail migration for staff and faculty. It was agreed that a special meeting would be scheduled within a month to address various concerns regarding migration, and that there would be CNS representation at that meeting. Bill McFadden, Manager, Retail Planning, Development & Operations and Diane Mesch, T-Card Coordinator, were in attendance to update the members on the campus meal plan. The director of strategic computing, Marden Paul, provided information on current IT initiatives from the Provost’s Office including the current review of its Information Technology Services organization.

The Chair opened the floor to questions.

A member commented that a number of concerns still remain to be addressed with respect to the UTORid migration and noted his opposition to the change before resolution of these issues. Mr. Lim explained that computing services staff were working with St. George staff on addressing the issues before the July deadline.

3. New Business: Diploma in Investigative and Forensic Accounting Program

Transfer to UofT Mississauga - Professor Ulli Krull, Vice-Dean Graduate

Professor Krull explained that the DIFA Program began as a joint initiative between the Rotman School of Management and U of T Mississauga in 2001. The program has been physically located at UofTM since its inception, with U of T Mississauga providing the budgetary lead and Rotman taking the academic lead. As indicated in the first page of the OCGS report under the Executive Summary, (attached) the development of the forensics graduate programs at U of T Mississauga provides an opportunity to bring in new faculty to support the DIFA Program. This hiring and development of the academic program is a priority in the U of T Mississauga plan, but is secondary to the Rotman School of Management plan. The proposal was therefore raised by the Dean of the Rotman School of Management with the Vice President & Principal that the academic responsibility for the DIFA Program should lie with U of T Mississauga. The Rotman School of management has informed the School of Graduate Studies that it will no longer be the graduate home for the DIFA Program as of July 1, 2007. He noted that the proposal before Council today addresses the final step in transferring academic responsibility for the DIFA program to U of T Mississauga, and has the support of the Rotman School of Management, and the School of Graduate Studies. The memorandum and executive summary for the motion is attached hereto as Appendix A.

It was duly moved and seconded,

THAT Erindale College Council approve the transfer of the administration, budget and academic program of the Diploma in Investigative and Forensic Accounting Program from the Rotman School of Management to the University of Toronto Mississauga's Professional Graduate Programs Centre, (pending final University approvals of the establishment of the Centre), effective July 1, 2007. (U. Krull/S. Al-Abdul-Wahid)

Attachments in Appendix A: 1) Memorandum 2) DIFA Program Executive Summary

The Chair opened the floor to discussion.

A member remarked that this proposal made good sense for U of T Mississauga as a whole, but wished to express a concern. She noted that there has been tension between the faculty of the Rotman School of Management on the St. George campus and the faculty at UTSC and U of T Mississauga who are cross appointed to that school. She further noted that in one case, it was stated that certain faculty did not fit into the Rotman brand and expressed concern for the welfare of faculty who would be associated with this program and whose tenure committees would include people from the Rotman School of Management. She added that it was even proposed at one time that U of T Mississauga and UTSc faculty in management, following their tenure approval, would have to go through a second level of scrutiny by Rotman, before they could be accepted into the graduate department. She asked whether any consideration had been given to the welfare of the faculty who would be associated with this program.

Professor Krull confirmed that consideration had been given to this issue as searches were underway for these individuals. The chair of the department of management noted that this was indeed a significant issue since the governance structure was changed in July of 2003. At that time the governance structure applied only to Arts and Science departments and was silent on single department faculties such as Rotman. Last year, after a series of meetings involving the deans of UTSc, U of T Mississauga and Rotman and chaired by the Provost, a protocol was agreed on about how the tri-campus governance structure should apply to management faculty. This was not entirely successful but did address the point raised above in that there is no ambiguity about the graduate status of U of T Mississauga and UTSc faculty when they get tenure. A distinction was made between the Rotman School of Management and the graduate department of management at U of T. The protocol is clear about the fact that when faculty are recruited to the department of management on this campus and at Scarborough, they remain members of the graduate department of Management of the University of Toronto. When they are granted tenure, they are tenured within this graduate department. The ambiguity arises in the membership of the Rotman School, an entity which is distinct from the management graduate department. They are initially cross appointed to the Rotman School, in addition to being members of the graduate department of management. When they receive tenure, they automatically receive graduate membership and they are also reviewed for the renewal of their cross appointment to the Rotman School. This will be a separate process that will apply to all management faculty wherever they are at the University of Toronto. However, he added that the details of how this process would be carried out have not yet been finalized.

The Chair asked what being a member of the Rotman School allows one to do that being a member of the graduate faculty of management does not. Professor Gunz replied that this has not been addressed. Professor Brooks noted that the transfer of this program will not have a significant impact on matters related to faculty and the point raised above.

Professor Poë stated that she wanted to clarify her impression of what it means to be a member of the Rotman School. As part of the tri-campus agreement which only applied to the Faculty of Arts and Science, there was a clause in the letter of understanding that said that all faculty who were currently cross-appointed would continue to be listed in the calendar of the Faculty of Arts and Science and in the web pages of the faculty to which they had been appointed. She noted that what not being a member of the Rotman School of Management would mean for these faculty, would be not being listed as members of the school. She noted that this may not sound important, but if people were looking for faculty in a professional capacity at U of T, the Rotman calendar and web site may be the first points of contact. In response to the Chair’s question about whether these faculty would be listed in the graduate department of management calendar, she replied that they would, if they were accepted into the graduate department of management, but there are many people in the teaching stream in the faculty of management who would not necessarily be listed. She added that as a grievance officer with the faculty association, she has been made aware of the results of one part of a department or faculty looking down upon another and while supporting the motion, she wanted governors to be aware of these difficulties and support affected colleagues.

The question was called and the motion was approved.

4. Report of Acting Vice-President & Principal - Mr. Ray deSouza

Mr. deSouza reported that in July of 2006, the U of T Planning and Budget Committee approved the interim project planning report for the Medical Academy at the University of Toronto Mississauga. The capital project including a new addition to the South Building. was approved for planning and construction. The joint project included renovating the old library space to accommodate an intake of 36 new students each year. A portion of the new construction as well as parts of renovated old library would be allocated to academic and administrative units at U of T Mississauga. In addition, a new student services plaza would be created to consolidate all student related services in a single location. Mr. deSouza explained that it had been assumed that the construction project would start in April 2006. It had also been assumed that complex agreements between the Credit Valley Hospital, Trillium Hospital, the Faculty of Medicine and the Ministry of Health and Long Term Care that had been ongoing since last May would have been finalized and signed before any construction activity occurred. He noted that talks between the partners were proceeding, but no final agreement had yet been reached.

The Ministry of Health and Long Term Care is currently engaged in discussions with all community hospitals and medical schools in the province to discuss their development needs. It is expected that an agreement is going to be reached in the very near future. All indications are that the talks are proceeding extremely well. U of T Mississauga does not wish to delay renovations to the old library because of urgent needs for space to meet the demands of recent and future growth. Mr. deSouza reported that a decision was made on April 2, 2007 to decouple the academy of medicine construction project from the U of T Mississauga project. This would allow the campus to proceed with providing new space for the student services plaza, academic departments and administrative units as soon as possible.

When a final agreement has been reached, planning and construction for the academy will proceed. The academy building will be accommodated on another site. Mr. deSouza added that he hoped to begin construction work in the old library space in the coming few months. ECC members would continue to receive updates of any new developments.

The Chair announced that the next meeting of Council would be in the fall. He wished everyone a happy, relaxing and productive summer. The meeting adjourned at 4:10 p.m. (U. Krull/C. Jones)

Secretary ______________________________ Chair _________________________________