Minutes: March 26, 2007

UNIVERSITY OF TORONTO MISSISSAUGA

Erindale College

Meeting of the RESOURCE PLANNING AND PRIORITIES COMMITTEE of Erindale College Council held on Monday, March 26, 2007 at 3.10 p.m. in the Ante-Room, #3129, South Building.

Present: R. Reisz (in the Chair), R. Beck, R. deSouza, D. Crocker, C. Capewell, M. Jalland, M. Levene, S. Munro, D. Pond, N. Collins

Regrets: Cheryl Misak, Charles Jones, Ulli Krull, Berkha Gupta, Farzeen Ahmed, Sameer Al-Abdul-Wahid, Michael Georges, Patricia Pliner, Burpreet Rattan, K. Duncliffe

In Attendance: M. Overton, B. McFadden, J.-P. Paluzzi

1) Approval of Minutes of the Previous Meeting (January 22, 2007)

The Minutes of the previous meeting were approved. (D. Crocker/D. Pond)

2) Reports of Committees and Officers

i) Report of the Chief Administrative Officer

Mr. deSouza reported that the Ancillary Budgets had been approved by the University Affairs Board, noting that discussions would begin in April regarding deficit reduction and long-term financing of the residence ancillary.

He observed that the Capital Plan 2006-11 was available on the Governing Council website. The approval of this Plan was on the agenda for the March 29 meeting of Governing Council. The Plan involved North Building renovations, additional science facilities, the Student Services Plaza, the Kaneff Building expansion, South Building retrofits, classroom expansion, the drama studio, and campus infrastructure. Mr. deSouza noted that there was still a lot of activity regarding completed capital projects including the HMALC, RAWC, and CCT, all of which had deficiencies which needed to be addressed. The Dining Hall in the new residence, Oscar Peterson Hall, still needed to be completed.

Mr. deSouza noted that U of T Mississauga would be adopting the new budget model in the 2007-08 fiscal year. Budget discussions were currently under way with academic departments. He assured members that budget information would be provided at the next meeting of this committee.

He announced that U of T Mississauga had been allocated $1.3 million in round two of the Student Experience Fund.

The University of Toronto had set up an Information Technology Services Review Group. Mr deSouza confirmed that the U of T Mississauga designate on that committee was Professor Kumar Murty.

A web-space review was also being conducted, and Jane Stirling, Director of Marketing and Communications would represent this campus on that committee.

The Chair opened the floor to questions. In regard to budget discussions with academic departments, a member noted that historically departments got the preceding year’s budget, and then requested additional funds as necessary, and wondered if that would still be the case. The Director of Business Services, Ms. Capewell, responded in the affirmative, noting that the new budget model started where the old budget model ended. She did not foresee a significant change. Another member asked whether department chairs needed to be made aware of anything in this regard. Ms. Capewell emphasized that the new budget model applied to this campus as a whole, and not what was allocated within U of T Mississauga.

ii. UofT Mississauga Meal Plan

Mr. McFadden, Manager, Retail Planning, Development & Operations was in attendance to update the Committee on the campus meal plan. Mr. McFadden expressed appreciation to Ms. Capewell, Ms. Mesch, and Ms. Zammit for all of their efforts regarding the implementation of the meal plan. He observed that the benefits of the plan included value, flexibility, and convenience. He distributed brochures regarding the campus value plans and the resident student meal plans. If one opted for the campus value plan, there would be a 5% savings on all campus food purchases. Resident student meal plans provided users with up to 14% in tax savings. The meal plan was an à la carte declining balance meal plan in which all food would be individually priced, which meant that you only pay for what you eat. The meal plans would be very flexible, and would be accepted from early morning through late night enabling users to dine on their own schedules. They would be accepted at food outlets throughout the campus, and it was hoped that relationships with off-campus restaurants could be developed. Meal plans could be accessed by T-Cards which would enhance their convenience. Meal Plan activities could be monitored and managed on-line. Mr. McFadden noted that food services operated on a 50% overhead model, which meant that the overhead costs of 50% - consisting of heating, hydro, rental, maintenance and labour costs would be deducted from the meal plan up-front. He observed that the meal plans were actually two plans in one consisting of basic food dollars and flex dollars. basic food dollars would be used for on-campus food purchases which were PST and GST exempt where applicable. Selecting a plan with flex dollars would enable one to purchase convenience and grocery items on campus and to make purchases with select off-campus partners. Mr. McFadden mentioned that resident students would be required to select either a Group A or Group B Plan. Group A Plans were full meal plans mandatory for all first-year students and other students residing in Oscar Peterson Hall. Group B Plans were partial meal plans mandatory for all upper-year resident students with the exception of graduate students and students with families. Mr. McFadden added that students with heartier appetites should consider the plus plan.

The Chair opened the floor to questions. In response to a member’s question about whether one could add to the plus plan, Mr. McFadden responded that money could be added and that it could be done on-line. He also mentioned that a meal plan office would be established. A member enquired whether the flex dollars could be used at off-site grocery stores. Mr. McFadden replied that U of T Mississauga made attempts to partner with grocery stores, but was not able to negotiate. Ms. Capewell emphasized that students must react quickly should a T-Card be lost or stolen. Mr. McFadden noted that students could deactivate their meal plans as soon as they discovered a missing T-Card to protect their basic food dollar and flex dollar balances. This could be done online or by visiting the U of T Mississauga meal plan office. A member also suggested that the meal plan should cater to various dietary needs and restrictions. Mr. McFadden responded that he was working with Chartwells regarding Kosher and Halal food options, and accommodating vegetarians. He emphasized that he was committed to accommodating a wide variety of dietary needs. The Dean of Student Affairs, Mr. Overton, observed that the implementation of this meal plan would make students’ parents very happy, and it would undoubtedly expand the recruitment pool. Ms. Capewell commended Mr. McFadden and Ms. Mesch for their tireless efforts in this regard.

There was no other business to report. The meeting was adjourned at 4.00 p.m. (C. Capewell/S. Munro)

Secretary _________________________________ Chair ___________________________________