Minutes: November 9, 2006

UNIVERSITY OF TORONTO AT MISSISSAUGA

Report of the ERINDALE COLLEGE COUNCIL meeting held on Thursday, November 9, 2006 at 3:15 p.m.in the Council Chamber, Room 3130, South Building

PRESENT: R. Beck (in the Chair), C. Misak, R. deSouza, A. Wensley, R. Reisz, J. Lim, J. Mackay, D. Crocker, J. Seel, G. Richter, C. Bryson, U. Krull, L. Gaspini, R. Reisz, H. Hines, W. Ghobriel, D. Kreuger, C. Jones, T. Luke-Gervais, S. Ferrari, A. Vyas, A. Veglio, D.A. Vu, L. Collins, L. Oliver, A. Apuzzo, A. Iwaniw, N. Collins, M. Overton, S. Wahid, M. Price, K. Giuliani, V. Glebov, B. Gupta, S. Farouk, R. Singh, J. Poë, A. Sahadat, L. Paris, D. Kohli, B. Stewart, K. Jurlewicz, A. Jaffery, A. Khan, W. Khogali, A. Nayar, I. Whyte, K. Duncliffe, G. Khan, E. Toth, R. Da Silva, D. Mullings, J. Stirling, N. Wahl, K. Pichora-Fuller
Regrets: J. McCurdy-Myers, I. Still, P. Goldsmith, J. Prince, N. Shiels, B. Barnes, A. Rybinski, C. McGrath, S. McCarthy, J. Delves

1. Approval of Minutes of Previous Meeting (October 6, 2006)

The report of the previous meeting was approved. (R. deSouza/K. Pichora-Fuller)

2. Reports of Standing Committees and Officers

a) Computing Committee: Report of October 25, 2006 meeting

Mr. Ray deSouza reported on behalf of Mr. Joe Lim. Mr. deSouza reported that the Computing Committee was informed of the plans for information technology for the academy of medicine. Information technology will form a significant component of the delivery of the program’s curriculum. Space for IT for the academy will be in the basement of the old library. In addition to the facilities of the library U of T Mississauga will use the opportunity to consolidate and improve spaces currently distributed in many locations. He added that creating a centralized area of operation will improve the level of service delivery to IT clients.

Mr. deSouza continued his report with the statistics reported to the Committee on the use of the U of T Mississauga web site. The 10 web sites that received the most visits were as follows, with the highest number of hits listed last: course offerings in the department of psychology; U of T Mississauga timetable; library student portal; listing of academic departments and programs; current students homepage; U of T Mississauga calendar; Office of the Registrar timetable; Office of the Registrar’s home page; U of T Mississauga library homepage; and the U of T Mississauga home page. Regarding ‘typo3’, the university’s web content management system, current usage data consisted of 64 web sites covering 3662 pages, with more than 150 users.

The Committee also received a report from Mr. Anil Vyas on the recommendations of the Classroom Technology Standing Committee, which discussed the minimum technology required for all U of T classrooms by 2010. The Committee will develop consistent specifications for all electronic equipment associated with classroom technology and standardized designs for new U of T teaching stations with simpler consoles and controls with standardized peripheral specifications. A prototype station will be available for viewing from November 13 until November 17 in room 2047 of the South Building.

Mr. deSouza noted that the final item of business was the new organizational structure of U of T Mississauga Computing Services. He reported that since 2005, there have been ongoing discussions on an organizational structure that would meet the demands of a growing campus population as well as U of T Mississauga’s links with the St. George campus and the proposed Academy of Medicine. In August 2006 the campus adopted a new structure and created three new administrative areas with Mr. Joe Lim, the Chief Information Officer at the helm: Client Services headed by Rishi Arora, Computing Services headed by Kevin Lee and Web Technology Services, headed by Andrew Wang. Client Services manages the help desk, desktop support services and student computer labs. Computing Services oversees network and server support, security management and storage and backup. Web Technology Services manages web application development, content management and the LMS and portal. The organizational chart is attached hereto as Appendix A.

b) Resource Planning and Priorities Committee – Prof. Robert Reisz

Professor Reisz noted that the committee received two reports, one from the environmental affairs officer and another on behalf of the Grounds Monitoring Subcommittee.

i. Environmental Affairs at U of T Mississauga – Aubrey Iwaniw, Sustainability Coordinator and Professor Nicholas Collins, Chair, Grounds Monitoring Subcommittee

Ms. Iwaniw gave a summary of the previous year’s projects and their outcomes, as well as a report of upcoming initiatives as part of her portfolio. She noted that 30 students from various disciplines managed projects ranging from recycling and waste management in the residences, to alternative transportation and bike share programs as part of the university’s work-study program for the 2006/07 academic year.

Professor Collins showed a map of the campus and pointed to various areas where over the past four years the U of T naturalization steering committee, along with the U of T Mississauga community and other community groups have planted trees, shrubs and native grasses and wildflowers in an effort to naturalize these areas. During the past year, events have moved into the maintenance phase of these areas. Over the past growing season 15 events have drawn 230 volunteers focusing on maintenance of these areas. In addition, 116 volunteers have participated in 5 planting events of over 1200 plants. Most of the planting events took place close to the new entrance. Professor Collins reported that future plans include naturalizing UofT Mississauga’s ‘old field’ area.

He also listed some of the ongoing issues considered by the grounds monitoring subcommittee and the Evergreen naturalization steering committee as follows: management of invading or noxious plants; Gypsy moth control; storm water management pond; landscaping of the new entrance; and trail management and maintenance. He highlighted one of the group’s new projects, the evaluation of the current status of a population of Jefferson Salamanders, which is a provincially threatened population.

Ms. Iwaniw continued the presentation with an update of transportation program initiatives. UofT Mississauga began a partnership with Smart Commute Mississauga, which meant a transition of service providers from CarpoolTool to Carpool Zone, gaining better service for the same price. Work has also continued on anti-idling education, a universal bus pass and the BikeShare program, which has been expanded.

Ms. Iwaniw also reported on the activities of the Centre for Emerging Energy Technologies. UofT Mississauga saw 4000 public visits at its hydrogen initiatives display at the CNE. The Solid Oxide Fuel Cell was installed in residence, and the hydrogen retrofit is to be completed by the end of November. Fuel Cell Technologies and Natural Resources Canada are interested in continued research on fuel cells. The hydrogen tanks arrived this week and will connect one fuel cell to hydrogen, while the others remain on the more efficient natural gas. In addition, the hybrid hydrogen ICE bus is expected to arrive sometime during this academic year and is funded by the Federal government. UofT Mississauga’s expense for the bus will be in its operations and refuelling. She added that the Carrier micro turbine will be connected to the new library to warm the building with exhaust heat.

Ms. Iwaniw concluded her presentation by talking about some of the initiatives the sustainability office, and the grounds monitoring subcommittee are planning for the future. These projects include the

Community Foundations of Mississauga/UofT Mississauga Rainwater Harvest project; integrating sustainability into campus operations and presenting ecological footprint research to the Latornell symposium.

The Chair opened the floor to questions.

In response to a question by the Dean of Student Affairs on the location of the ‘old field’ re-naturalization project and its relation to any proposed athletics expansion plans, Ms. Iwaniw stated that the area in question was very small and would not interfere with the planned Athletics baseball diamond and field house. The Chief Administrative Officer noted that U of T Mississauga has made a commitment to restore these playing fields and that a buffer area would be created between these two areas.

A member commented that some university campuses use smaller shuttle buses for campus shuttling during the evening hours, for example from the library to the residences and suggested that U of T Mississauga explore this as an option.

ii. New Budget Model – Ray deSouza, CAO

Mr. deSouza reported that the previous budget was an expense based budget, with each division having a base budget that resulted from an accumulation of historical decisions. The principles of the new budget model are that academic priorities must be the ultimate determinant of budgetary allocations, that there has to be a transparency of revenues and expenses and that incentives should be created to decrease expenses and increase revenues. The new model is based on revenue attribution from sources such as Provincial operating grants, tuition fees, special program revenue, research grant overhead and recoveries, investment income and endowment revenue. From this revenue base, funding is attributed back to the base, by way of central cost allocations, meaning that all divisions pay a share of central costs. Divisions would pay a share of costs related to the following services: central information technology systems (such as administrative management systems, computing and networking services, student information systems, telecommunications and the IT fund); university management (central administrative costs, office of the President and vice-presidents); financial management (offices of the CFO, business affairs, internal audit procurement etc.); university wide human resources services to all employees (pension, payroll, staff development, health and safety); pension amortization; university advancement; central library; research administration; student recruitment; university wide academic and administrative expenses; university fund and student aid. U of T Mississauga and Scarborough are exempt from St. George occupancy costs, but must assume their campus costs.

Mr. deSouza explained that all revenues all attributed to the divisions and then the above central cost allocations are deducted, with the balance becoming the divisional operating budget.

The Chair opened the floor to questions.

In response to a member’s question about U of T Mississauga’s current revenue situation and how this will be affected by the new budget model, Professor Misak explained that the effects are still unclear because the existing budget model is very complex and is based on historical decisions.

A member commented that the pension is in deficit because a large part the university did not put in their portion to the fund, but instead paid it into an endowed adjustment fund. The member suggested that administration should ensure this is taken into account in the new budget allocations. Professor Misak explained that such historical inequities could not be revisited. In response to a member’s question about whether or not services that receive less central support would get accurate attribution in the budget, Professor Misak said that this topic was currently under discussion.

A member noted that in the past inequities have existed between divisions with respect to the University Fund and asked about the size of the fund and about any constraints for its use. Professor Misak explained that the University Fund is very large, and unlike the old budget model that had historical inequities built into it, the new model is very transparent, and leaders of each division are responsible for making sure it is properly used.

c) Academic Affairs Committee: Report of October 24, 2006 – Prof. Anthony Wensley

i. Office of the Registrar: new procedures and services – Diane Crocker, Registrar and Director of Enrollment Management

Ms. Crocker thanked everyone for coming to fall campus day, which was attended by 1200 people, a doubling of attendees from the previous year.

She reported that U of T Mississauga has almost completed its expansion, with an actual headcount of 10,300 with the intent to increase to 11,000 by 2010. For the 2006-07 academic year the campus admitted 3400 students, 322 of whom were new international students. Most incoming students are from Mississauga, followed by Brampton and London. Internationally, a large number of students come to U of T Mississauga from Hong Kong.

She proceeded to talk about new services for faculty and staff, such as the on line course enrollment form and the Sami degree assessment module, which ensure that services are faster and more accurate. The online room booking system (ORBS) allows users to view availability of rooms along with a photo of the room, and then allows them to proceed to booking these rooms. For students, there is a new on line grant application and version two of a paperless petitions process is currently under development. Students are also able to request graduation via an online process, which allows them to see all the courses they have taken, what program requirements may be missing and who to contact for more information on any deficiencies.

Ms. Crocker reported that in order to be compliant with the Freedom of Information, and Protection of Privacy Act (FIPPA) a new way of recording names during examinations has been developed using top sheets, which are later removed.

The Chair opened the floor to questions.

A member asked what the entry requirements were for physical and life sciences and social sciences for 2006/07 admission. Ms. Crocker explained that for life science/commerce/forensics and management the entry requirement was above 82% and added that those who had more than three course repetitions on their record did not get admitted, which is a new policy. This same figure for chemistry and physics was 78%; for humanities, social sciences, CCIT and computer science it was 75%; for theatre and drama it was 84%; and for art and art history it was in the high 70’s. She added that cutoffs would be expected to increase for the next academic year.

3. Vice President and Principal’s Report

Professor Misak thanked the Chief Librarian and the Chief Administrative Officer for addressing some ongoing construction problems with the new library. She acknowledged that students have been enduring high noise levels due to construction and therefore it has been decided that contractors will do their most noisy work in the morning, and finished by 12 noon each day.

She also reported that for the past year, U of T Mississauga has been engaged in a branding initiative, which is nearing conclusion, and will be brought to ECC sometime during the winter session. She announced that the naming of Phase VIII as Oscar Peterson Hall was approved by Governing Council and that the medical academy project was being considered by Business Board at the present.

Lastly, Professor Misak announced that three outstanding U of T Mississauga professors have advanced to the top 30 semifinalists’ list for TVO’s Best Lecturers competition. U of T’s stellar contingent of semifinalists, announced Oct. 18, includes U of T Mississauga Professors Monica Havelka (biology), Alexandra Gillespie (English and drama) and Dax Urbszat (psychology). The top 10 lecturers will be announced in January. Viewers will be given the chance to grade each of the 10 finalists and will ultimately determine Ontario’s best lecturer. The winning school will receive the $10,000 TD Meloche Monnex scholarship

4. Announcements: The Chair made the following announcements, encouraging all members of Erindale College Council to attend both information sessions as important preparatory opportunity on these important subjects.

a) Curriculum Information Session presented by Lynn Snowden, Assistant Dean: Thursday, November 16, 2006, 3:00 p.m. in the Council Chamber. RSVP: council@utm.utoronto.ca

b) Stakeholders’ Meeting on the 2007/08 Parking Budget presented by Christine Capewell, Director of Business Services: Monday, December 4, 2006, 3:00 p.m. in the Council Chamber

RSVP: council@utm.utoronto.ca

c) Reminder: Next meeting will feature humanities, sciences and social sciences curriculum reports/calendar changes for approval.

5. New business: A member asked that the Academic Affairs Committee take under its consideration the issue of session dates, which as a result of a mid-week start in classes in the winter term results in losing one week of laboratory time. The Chair of the Academic Affairs Committee, Professor Wensley stated that he would forward this item to the committee for its consideration.

The next meeting is scheduled for Thursday, December 7, 2006. The meeting adjourned at 5:20 p.m. (S. Wahid/A. Vyas)

Secretary ___________________________________ Chair __________________________________