Report: October 6, 2006

UNIVERSITY OF TORONTO AT MISSISSAUGA


Report of the ERINDALE COLLEGE COUNCIL meeting held on Friday, October 6, 2006 at 3:15 p.m. in the Faculty Club, Room 3140, South Building

PRESENT: R. Beck (in the Chair), C. Misak, R. deSouza, A. Wensley, R. Reisz, J. Lim, C. Capewell, S. McCarthy, P. Michelucci, M. Overton, B. Louie, J. MacKay, L. Oliver, N. Allison, C. Jones, M.A. Mavrinac, P. Goldsmith, L. Martin, F. Morgan, H. Aboghodieh, L. Wilson-Pauwels, L. Thomson, G. Crawford, D. Kreuger, R. Mazar, S. Laughton, J. Poe, C. Bryson, L. Bailey, W. Ghobriel, A. Vyas, C. McGrath, S. Wahid, D. S. Munro, D. Mullings, R. da Silva, M. Lettieri, K. Giuliani, V. Glebov, W. Khogali, A. Khan, W. Malik, K. Hay, M. Price, B. Stewart, G. Morris, J.P. Paluzzi, B. McFadden, L. Paris
Regrets: J. Delves, I. Still, T. Luke-Gervais, J. PrinceThe Chair welcomed members to the first fall meeting of Erindale College Council and Professor Cheryl Misak to her first meeting as acting Vice-President and Principal. He noted that meeting agenda have been revised in order to bring them in line with the requirements of standard orders of business outlined in Robert’s Rules of Order. These minor changes, which include the deletion of the adoption of agenda and other business sections, mean that the agenda is somewhat simplified and streamlined. He noted that members are still able to discuss issues under the section entitled “new business.”

  1. Minutes of Previous Meeting (April 12, 2006)

The report of the previous meeting was approved. (S. McCarthy / R. Reisz) 2. Ratification of the new Erindale College Council membershipThe Chair referred members to the 2006-07 membership list that was linked to the agenda on the Council web site and made available in hardcopy at the current meeting. He also referred members to the memorandum regarding the full-time student constituency election results, which were also posted on the Council web site and distributed in hard copy. This memorandum is attached hereto as Appendix A.He noted that all constituencies were filled with the exception of the part-time undergraduate student constituency, where 12 positions remain to be filled. He also noted that three vacancies remain for appointments in the retired faculty, alumni and in the post-doctoral fellow constituencies. He added that nominations for the available positions for part-time students will continue to be accepted until all of the available positions are filled and that membership takes effect immediately after the current meeting. The 2006/07 membership of ECC, as distributed, was ratified. 3. Reports of Standing Committees and Officers

a) Computing Committee: Report of September 27, 2006 meeting – Joe Lim

On behalf of the Computing Committee, Mr. Lim reported that the committee met on September 27, 2006 and received informational reports on the following topics: · UTORid migration: an update was given and some outstanding problems were discussed, including that 1% of students were not able to log into the computer labs. A temporary password and login id have been given to these students while the problem was reviewed· The committee heard a detailed report from the library on the new centre’s amenities, including the successful implementation of a HIT (Help Information Technology) Squad, a group that helped students with such tasks as setting up wireless access, printing and UTORid access.

· An update on the effectiveness of the newly introduced speech recognition system was given, including that since June of 2006 the system had received approximately 50,000 calls and has redirected callers with a 95% accuracy rate. The university community is encouraged to use this system, which can be accessed by calling 569-4455

· A member brought up several problems related the UofT Mississauga email system, network speeds and wireless coverage, which are currently being addressed by computing services b) Resource Planning and Priorities Committee: Report of the September 25, 2006 meeting – Robert ReiszOn behalf of the Resource Planning and Priorities Committee, Professor Reisz reported that at its last meeting on September 25, 2006 the committee had a full agenda of informational reports. Members received a report from the Chief Administrative Officer on the progress of the Academy of Medicine project and the planned use of the ‘old’ library space as well as a brief summary of the university’s new budget model. The capital projects manager, Mr. Ben Louie gave an updated capital planning report, which incorporated a report from the Chief Librarian on the transition of the library to the new Hazel McCallion Academic Learning Centre. Finally, members of RPPC received an extensive presentation from Ms. Aubrey Iwaniw, sustainability coordinator and Professor Nicholas Collins, Chair of the Grounds Monitoring subcommittee on the many environmental, transportation and naturalization projects at UofT Mississauga. Ms. Iwaniw and Professor Collins would be invited to do a more concise version of their presentation at the next meeting of Erindale College Council.

Professor Reisz called on the Director of Business Services, Ms. Christine Capewell to introduce a new staff member in her office. Ms. Capewell introduced Mr. Bill McFadden, Manager of Retail Planning, Development and Operations and reported that his areas of responsibility include food operations, the copy centre and mail room, bank machines and Travel Cuts. She added that Mr. McFadden would be exploring the introduction of new retail operations to the University of Toronto at Mississauga, including those in the new Library and the residences. She noted that Mr. McFadden has extensive experience in all areas of food service, having come from the University of Guelph, a university well recognized for having excellent food operations.

Professor Reisz also called on Ms. Mary Ann Mavrinac to report on the transition to the new library. i. The Hazel McCallion Academic Learning Centre: the transition – Mary Ann Mavrinac, Chief LibrarianMs. Mavrinac noted that throughout the transition to the new library, her staff will continue to be committed to meeting student academic needs, and to the academic mission of the university. She reported that a communication plan was carried out, which included the establishment of an information kiosk in the Meeting Place and an FAQ section on the library’s web site.

She reported on current activities related to the move. The book collection was migrated to the new centre starting on September 26. The new library’s third floor was currently closed in order to accommodate this move, which is close to completion. Ms. Mavrinac noted that the first material retrieval occurred on October 6 and reported that 18 out of 20 requests were located. She added that the journal collection would be moved in stages, starting on Monday, October 9, in order to try and minimize any possible disruption to retrieval.

She invited the entire UofT Mississauga community to visit the Hazel McCallion Academic Learning Centre, which will open on Tuesday, October 10, 2006 following a full weekend of moving activity. The Chair opened the floor to questions.In response to a member’s question about whether the library had any plans to increase its hours of operation, Ms. Mavrinac explained that a formal announcement regarding this topic would be forthcoming at a later date, but noted that hours would be increased in stages. She added that for the first few weeks, the new centre would open at 8:30 a.m. as opposed to 8:00 a.m. and remain open until 11:00 p.m. until October 22, at which point closing hours would be extended to 2:00 a.m.

A member expressed his appreciation for the communication efforts of library staff with respect to all aspects of the transition to the new centre; he also asked for clarification as to the opening date of the new centre and the closing date of the ‘old’ library. Ms. Mavrinac explained that starting on Tuesday, October 10, everyone should be going to the new library for all related services. She added that the only day the library was scheduled to be closed was for Monday, October 9 and that large signs have been posted at the doors of the ‘old’ library which include maps and directions to the new building.

c) QSS Annual Report – Sameer Al-Abdul-Wahid, Chair of QSS, President of AGSAE Mr. Al-Abdul-Wahid gave a brief overview of the responsibilities of QSS. The group receives updates from both student and academic services, and serves as a forum for informal discussion and to provide feedback to those services. QSS also formally discusses the annual operating plans and budgets of some student services, and makes recommendations to the University Affairs Board of GC regarding requested increases to the fees that students are charged for the operation of these services.The following UofT Mississauga services are discussed at QSS:

  • UofT Mississauga/St. George Shuttle Service
  • Career Centre
  • Health Service
  • Department of Physical Education
  • Child Care & Support
  • Student Society Space Costs
  • Alcohol Education & Monitoring

Mr. Al-Abdul-Wahid gave the activity highlights of QSS for the 2005-06 academic year as follows:

  • Implemented revised Terms of Reference
  • Increased student & staff memberships
  • Clarified when funding increase proposals should go to referendum
  • Increased Personal Counselling and Health Education services provided by Health Services
  • Improved Shuttle Schedule (more overflow busses, improved A.M & summer schedule)
  • Provided funding for the on-campus SAC-EPUS child-minding service
  • Other ‘central’ services, including university athletics and Hart House

4. Vice President and Principal’s Report The Vice-President and Principal formally thanked all those who through their leadership brought the Recreation, Athletics and Wellness Centre and the Hazel McCallion Academic Learning Centre to successful completion. Regarding the expansion of the medical academy planning process, Professor Misak reported that Governing Council had approved the proposal and that she would continue to provide regular reports on the planning process associated with this project. On the topic of graduate expansion, she noted that the Provincial government was investing funds into expanding graduate student numbers, which at UofT Mississauga would mean increasing and perhaps exceeding graduate student enrolment targets, especially those related professional master’s programs. She noted that she would be talking about such developments at Erindale College Council throughout the year as they arise.

Professor Misak continued her report by updating members on the City of Mississauga Healthy Cities (HCSC) initiative. She reported that the City of Mississauga was one of three cities competing for the World Leadership Award in the health category, the winner of which will be announced on December 6, 2006 in London, England. The City of Mississauga was among 400 cities across the world asked to submit projects in a wide range of activities. In 2004, after many years of collaboration between the City of Mississauga and the University of Toronto at Mississauga, 14 key organizations in the city came together to collectively work toward improvements in local health. Working together, these organizations developed the Healthy Mississauga 2010 Plan that focuses on nine priority local health issues. Further information can be found on the Stewardship Centre and the Healthy Mississauga 2010 Plan website.

The Vice-President and Principal concluded her presentation by giving a brief overview of enrollment figures. She reported that enrollment targets have been met. UofT Mississauga currently has 9259 full-time and 991 part-time students, for a total of 10250 undergraduate students. The incoming class for 2006-07 was very similar in size to the previous year’s class, but the number of students receiving scholarships has increased for the current year. In addition, the current year boasts 321 international students, which was above UofT Mississauga’s target for the year. The Chair opened the floor to questions.A member commented that one concern regarding the increase in student enrollment is that it places great stress on teaching assistants. Professor Misak noted that this pressure on human resources was one of the factors driving the graduate expansion so that teaching assistant support would be there to meet the undergraduate enrollment expansion.

5. New Business:

a) Phase 8 Naming – Chris McGrath, Assistant Dean, Student Affairs, Student and Community Development Mr. McGrath reported that as construction of UTM’s Phase 8 residence continues to proceed he is bringing forward a proposal to Erindale College Council and Governing Council for the naming of the newest facility in UofT Mississauga’s residence community. A naming committee was formed in late 2004, consisting of UTM staff and residence students, who extensively researched appropriate names for the new residence. Consistent with UofT Mississauga’s local tradition of naming residence buildings after individuals with a connection to its community, the committee recommended that the new residence be named after Mr. Oscar Peterson. An outstanding member of the Canadian performing arts community, Mr. Oscar Emmanuel Peterson has called Mississauga his home for over 30 years and has been recognized extensively for his contributions to the performing arts. As a community member who embodies the values of artistic expression and social responsibility the recommendation of the naming committee was to honour his legacy. Mr. Peterson was invited to allow the university to honour him in this manner, and he has graciously granted the university permission to proceed accordingly. Mr. McGrath referred members to the memorandum on this proposed naming, which is attached hereto as Appendix B and made the following motion.It was duly moved and seconded, THAT Erindale College Council recommend to Governing Council that Phase 8 of Residence be named Oscar Peterson Hall. (C. McGrath/R. Reisz)The Vice-President and Principal noted that UofT Mississauga was honoured by Mr. Peterson’s consent to this naming. In response to a member’s question about whether the naming committee had student representation, Mr. McGrath explained that all committees and indeed all naming committees have student representation; he added that the naming committee for Phase 8 was assembled as an ad hoc group, and contained students at large, residence students and members of residence council. 6. Announcements

a) ECC member Orientation: Monday, October 30, 2006, 3:00 p.m., Council Chamber – Roger Beck

The Chair announced that the third annual ECC orientation was planned for Monday, October 30th and encouraged all members of Council to attend and learn about governance procedures as well as about the senior administration’s key priorities for the 2006-07 academic year.b) Curriculum and Ancillary Information Sessions – Roger Beck The Chair announced that an information session on Curriculum and Ancillary Budgets is planned for sometime in November and that all Council members are invited. The session will provide preliminary information on curriculum changes and ancillary budgets with a focus on the development process for each. He noted that more information will be posted on the Council web site and circulated via email as it becomes available. 7. Next Meeting – Thursday, November 9, 2006

The meeting adjourned at 4:00 p.m. (S. Al-Abdul-Wahid /V. Glebov)

Secretary ___________________________________ Chair _____________________________________