Report: January 19, 2005

ERINDALE COLLEGE COUNCIL

EXECUTIVE COMMITTEE

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF ERINDALE COLLEGE COUNCIL, held on Wednesday, January 19, 2005 at 12:10 p.m., in the Ante Chamber, Room 3129, South Building.

Present: R. Beck (in the Chair), I. Orchard, R. deSouza, A. Wensley, R. Baker, J. Lim, S. O’Connell
Regrets: J. Lim

The Minutes of the previous meeting (December 1, 2004) were approved. (A. Wensley / I. Orchard)

The Executive Committee met to set the agenda for the January 27, 2005 meeting of Erindale College Council. Professor Beck called on the chair of each standing committee to summarize recent business and identify items for possible inclusion on the Council meeting agenda.

As a result of Professor Robert Baker’s departure, Professor Beck chaired the January 10, 2005 meeting of the Resource Planning and Priorities Committee. Professor Beck reported that all of the ancillary budgets were approved and would be forwarded to Erindale College Council for approval. He further noted that the ancillary budgets of Residence and Parking Services received much discussion. Regarding the Residence Ancillary, members discussed a 6% across-the-board increase in rates, which for the first time brought rate increases for family and graduate housing in line with undergraduate housing. There was much discussion about ways in which these increases could be ameliorated, but it was reported that townhouse improvements and other services would suffer, should the rate increases not be implemented. Professor Beck further reported that there was much discussion of the Parking Ancillary, with some members expressing concern about the proposed parking fee increase. A member suggested that the Committee wait to approve the ancillary until that member’s upcoming meeting with Transportation Minister Harinder Takhar. Members did not wish to delay their vote on the issue pending such meeting, because of governance time constraints and the uncertainty of the results of any such meeting. However the Chair assured the member that if the meeting with the Minister provided funding for the Parking Ancillary, the relevant rates would be revisited. Professor Beck added that members were of the opinion that it would be imprudent to put a budget forward that was dependent on uncertain external funding.

Professor Beck reported that the Committee also discussed that members did not have sufficient time to examine the ancillary budgets before being asked to vote on them. There was also a suggestion of taking the parking ancillary budget to the Transportation and Parking subcommittee for review and approval. The Secretary of Council explained that this subcommittee has not the in past approved the parking ancillary; instead it is tasked with more specific transportation and parking issues such as carpooling and parking enforcement matters, along with many others. Recognizing the narrow timeframe for consideration of the ancillaries, members of the Executive Committee discussed how the time constraint issue could be addressed. The Vice-President and Principal noted that Governing Council conducted information sessions on select issues to provide members with a framework and background for decision making. These sessions also provide members with an opportunity to ask questions in a less formal setting and show how proposals presented for approval are developed. Actual details of the proposals may not be available for these meetings, but estimates would be given. The Director of Business Services explained that the preparation of ancillary budgets is subject to very strict timelines, but that some preliminary figures would be available for presentation in November of each year. Members agreed that this type of service would allow members to gain a more thorough understanding of ancillaries before they would be asked to approve them. The Chair added that holding information sessions for curriculum matters would also be beneficial. It was agreed that the Secretary of Council would investigate the details of information sessions for implementation during the next academic year.

The Academic Affairs Committee and the Computing Committee did not meet in January due to a lack of business.

The Chair went on to structure the agenda formally. The agenda would include the report of the Resource Planning and Priorities Committee, including the presentation of the four ancillary budgets requiring approval. The agenda would also include the Vice-President and Principal’s report. The Chair noted that because he would reporting on behalf of the Resource Planning and Priorities Committee, the Vic-Chair, Professor Brian Branfireun would chair the upcoming Council meeting. He further noted that the Resource Planning and Priorities Committee would elect a new Chair at its next meeting. He stated that nominations were currently open for two full-time teaching faculty on the Resource Planning and Priorities Committee and one administrative staff position on Erindale College Council, with nominations closing on January 21, 2005.

The Executive Committee meeting adjourned at 12:50 p.m. (I. Orchard / S. O’Connell)