Minutes: September 19, 2011

MINUTES OF THE UNIVERSITY OF TORONTO MISSISSAUGA MEETING OF THE RESOURCE PLANNING AND PRIORITIES COMMITTEE of Erindale College Council held on Monday, September 19, 2011 at 2:10 p.m. in Room 3214, William G. Davis Building.

Present: L. Bailey (in the Chair), D. Saini, A. Mullin, M. Zandawala, C. Capewell, A. Wensley, P. Goldsmith, G. Cassar, J. Nagel, D. Crocker, B. Schneider, N. Basiliko
In attendance: M. Overton, Dean of Students

1. Approval of Minutes of the Previous Meeting (February 14, 2011)

The report of the February 14, 2011 meeting of the committee was approved as circulated.

2. Reports of Committees and Officers:

a) Establishment of the Governance Review Committee - Professor Anthony Wensley, Chair For information

Terms of Reference/mandate and membership For Information

Professor Wensley reported that the Executive Committee, at a special meeting on September 1, 2011 approved the creation of the Governance Review Committee (GRC). He referred members to the GRC's terms of reference / mandate, which was circulated to the RPPC with the meeting agenda.

Professor Wensley explained that there are two parallel processes that call for governance review and constitutional revisions. In addition to the University of Toronto's Task Force on Governance (TFOG) and the resulting comprehensive governance review, the Council of Ontario Universities (Ontario Council of Academic Vice-Presidents) reviewed and restructured the quality assurance processes for undergraduate and graduate programs. This resulted in a policy change and in changes to the Terms of Reference of the Academic Board and two of its standing committees. The resulting revisions to the terms of reference GC boards and committees together with the TFOG's recommendation that delegation of authority with respect to transactional matters be transferred to the lowest appropriate level of governance have necessitated constitutional revisions. TFOG's recommendations are sufficiently complex to require the establishment of a special committee to review them, hence the creation of the GRC. In addition, Professor Wensley noted that UTM has not undergone a comprehensive review such as this in a very long time, since most of the changes to ECC's structure and constitution and by-laws over the years, represented smaller reviews and more minor changes. He added that with the campus' growth and TFOG's implementation committee's recommendations, it is very timely for UTM to conduct a more comprehensive review.

Professor Wensley also reported that as a result of the university's quality assurance review for both undergraduate and graduate programs, immediate changes were necessary to the Constitution and By-laws of ECC, and noted that the Director of Governance would detail these changes under item 3b) of the agenda.

He referred members to the proposed terms of reference of the GRC and noted that it contained a list of members proposed for the GRC, who were selected with a focus on wide constituency representation. The document also contains a list of questions the GRC would address and a timeline for the Committee's work.

3. New Business:

a) Institute for Human Development (IHD) - Professor Amy Mullin, Vice-Principal Academic and Dean For Approval

The Chair called on Professor Mullin, Vice-Principal Academic and Dean, to introduce the creation of the IHD for approval.

Professor Mullin referred members to the documentation on the proposed Institute for Human Development (IHD), which was circulated with the agenda for this meeting and included a memorandum to the proposal, the IHD proposal itself, the business model and a budget. She reported that IHD is planned with cross-appointed faculty; there will be no faculty appointments. The administrative hub of the Institute will be at OISE and will include a director, executive assistant, business officer, and communications officer.
IHD theme coordinators (faculty in different units, on different campuses) will provide leadership for research clusters or nodes, defined by problem studies rather than disciplinary approach.

Professor Mullin emphasized that the IHD will have an interdisciplinary and trans-disciplinary focus. It will take a multi-pronged approach to identifying solutions to major problems in human health and development, and will focus on interventions in the prenatal period and childhood. A major goal of the Institute will be to develop and intensify interdisciplinary courses and programs at both the undergraduate and graduate level, with an early goal of developing a collaborative graduate program. The IHD will also communicate its results to both the government and the public.

She explained that the governance process for the proposed IHD was consideration at the faculty Councils of OISE, the Faculty of Medicine and UTM. FAS and UTSC are also engaged and are indicated as partners. There is also significant involvement from the university's fully affiliated hospitals and agreements with the lead hospitals/research centres will be established through the Vice Provost Relations with Health Care Institutions.
The resource commitment from UTM will be "in kind" and will represent a commitment of faculty time, and overhead on the research of relevant faculty members. It is estimated that this cost will be $150,000 per year in first two years of the IHD, and $300,000 per year in next three years. With respect to space implications, UTM may attract faculty positions that would require office and research space, but any hires would be consistent with departmental plans. In addition, the IHD is anticipated to be a campaign priority.

Professor Mullin referred members to the budget contributions and planned expenditures that were outlined in the materials made available to the committee. Expenditures include the following: a director salary, business manager, executive assistant, stipends for theme coordinators (covered through fundraising that has already been successful), communications officer, research communications, visiting scholars (funded through successful Connaught), funding for research and research project infrastructure and knowledge mobilization (in kind contributions, grant applications, fundraising).

Professor Mullin discussed consultation efforts with respect to the development of the IHD proposal. The Vice-Principal, Research, the Vice-President and Principal, and Professors Fleming and Sokolowski were involved in the proposal's development. The proposal was also sent to department chairs for feedback and they indicated that the IHD proposal needs to do more to stress the potential global focus of the institute and to clarify the interaction of social/cultural with physical science research. This feedback was subsequently incorporated into the proposal. The IHD was also discussed at a September chairs' meeting and received broad support, especially for its trans-disciplinary nature and potential impact on health and well-being.

She added that the departments of Anthropology, Biology, Mathematical and Computational Sciences, Philosophy, and Psychology have all signaled that they have researchers with strong interest in the IHD. The departments of Languages and Sociology also have researchers doing relevant work on language acquisition, gender and the family.

In conclusion, and with respect to faculty appointments, Professor Mullin explained that faculty may have core appointments or associate appointments (depending on their degree of involvement), but that these appointments are term-limited and the relevant Chair and Dean must approve them.

Professor Mullin made the following motion.

It was duly moved and seconded,
The University of Toronto Mississauga serve as one of the lead collaborating divisions in establishing an Institute for Human Development (IHD) at the University of Toronto, as described in the proposal dated September 9, 2011, effective October 19, 2011. (A. Mullin/D. Saini)

i) Memorandum to the Committee
ii) Institute for Human Development (IHD) Proposal;
iii) Business Model; iv) Budget: Expenditures; Contributions

The Chair opened the floor to discussion.

In response to a member's question, Professor Mullin explained that the $150K and $300K represented a commitment of faculty time, and overhead on the research of relevant faculty members.

A member expressed concern the commitment of faculty time, especially for associate faculty and new appointments. He asked about fundraising and whether funds were to be financed through external agencies and donors. The member also enquired how much of these funds would remain at UTM versus the St. George campus. Professor Mullin explained that although the location of the Institute was on the St. George campus, the intention of the IHD was to find faculty positions on all campuses. The Vice-President and Principal noted that the UTM office of Advancement was already involved in terms of identifying and clearing prospects and will play a major role in this kind of collaborative fundraising. In terms of the feasibility of raising funds, Professor Saini noted that there were some good prospects already on the horizon for this project.

The member commented that while he was in favour of the proposal, he was concerned about the amount of funding UTM would receive versus the St. George campus and noted that he would be more confident of the IHD's success if faculty were appointed, rather than volunteered for it. Profess Mullin explained that with maturity, the IHD could become an EDU-A (with faculty appointments), but at present it was intended for an EDU-C.

A vote was taken on the motion. The motion was passed.

b) Revisions to the UTM Council Constitution and By-laws - Cindy Ferencz Hammond, Director of Governance

Ms. Ferencz Hammond referred members to the memorandum explaining the rationale for both constitutional and by-law changes overall and more specifically to the proposed by-law revisions with respect to the RPPC. She explained that the Councils of the academic divisions now have delegated authority to approve: (a) modifications to existing degree programs; (b) transcript notations within existing degree programs; and (c) the modification of diploma programs and certificate programs, where authority is delegated to the academic divisions in the University's Policy on Diploma and Certificate Programs. Divisional Governance offices and Council Chairs have therefore been asked to consider updating their constitutions and by-laws in order to incorporate the terms of delegated authority outlined above. This process will be in tandem with the work of the proposed GRC as described earlier by the Chair of Council, and the revised documents will provide the GRC with a constitution and by-laws that are updated with respect to academic powers and consistently worded across all divisions.

She explained that the immediate changes proposed to the Constitution and By-laws were in large part those required for the approval of new academic programs and the modification of existing programs. The remaining changes, which although numerous, are changes that follow prevailing and accepted forms of these documents and will bring UTM's Constitution and By-laws in line with such documents across all of the divisions of the University of Toronto. She noted that with respect to the RPPC, the only change in the committee's terms of reference section in the by-laws was the addition of existing terms of reference for RPPC's subcommittees; previously these existed in separate documents and they have now been inserted in the by-laws, unchanged.

Ms. Ferencz Hammond noted that the by-laws changes presented with respect to the RPPC, were for information only at the present meeting and was meant as a notice of motion for approval at the committee's October 24, 2011 meeting.

i) Memorandum to the Committee
ii) By-laws RPPC Excerpt (PDF Review/cross out version)

There was no other new business. The Chair announced that the next meeting of the committee was scheduled for Monday, October 24, 2011.
The meeting adjourned at 2:50 p.m.

Secretary ____________________________ Chair _____________________________
Cindy Ferencz Hammond Professor Lee Bailey