Important Forms and Links

Work-based learning course coordinators and administrators are required to enforce the following guidelines and policies:

The following applies to ALL students engaged in:

  • Academic Internships

  • ​Practica

  • Work Intergrated Learning

  • Community Engaged Service Learning

  • ​Outside of UTM at an organization for Academic Credit
     


     

Workplace Safety Insurance Instructions:

THREE forms must be completed and returned to Course Coordinators by students:

1.  (Completed by Employers and Students): Letter to Placement Employers

2.  (Completed by Employers and Students): Protection of Confidential Information Agreement 

3.  (Reviewed and Completed by Students): Instructions (read first)

and Student Declaration of Understanding (complete only after reading instructions)

►For Employers: Instructions to follow in the event of an Injury/Disease - click here.

Liability:

All students doing work towards course credit are insured through U of T liability coverage of over $5 million dollars.

Liability Insurance Comfort Letters:

The University of Toronto can provide a general liability insurance comfort letter.  If the organization/ placement requires a comfort letter, please let the student, the Course Director or the UTM Experiential Education Unit know.  In your comfort letter request, please include the following information:

  • Student Name
  • Course Title
  • Course Code
  • Course Director Name
  • Placement Duration
  • Supervisor Name
  • Supervisor Title
  • Organization
  • Supervisor Email

For some Intern/community-supervised Students:

Police Check with Vulnerable Sector: 

If working with children, the elderly or in the special needs sector for your placement you may be required to provide the organization/placement site with a Vulnerable Sector Check (VSC) or Police Background Check PRIOR to beginning work at the site.  Depending on where you reside you will need to contact the regional or local police station to obtain the police check.

  1. Read the Police Check instructions here.

NOTE: VSCs can take some time to prepare and obtain so be sure to leave yourself with enough time PRIOR to beginning work at the site.

Select the region or city you live in for more information:

Click here for Education/OISE/Teacher Candidates information.

Contact John Smith at UTM if you live in the City of Toronto to set up an appointment to begin your police check process.

Ethics Review: 

Students, depending on the nature of their project or experience, need to read and apply the rules regarding the Ethics Review for their placement work.

Confidentiality 

Security and confidentiality is a matter of concern for all academic interns from UTM and any other persons who have access to information, data systems or physical facilities. Each person working at the placement site holds a position of trust relative to this information.

  1.  Download and Fill out the Protection of Confidential Information Agreement

Safety:

- Students doing lab placements or placements involving hazardous materials must complete a WHMIS course - each department has course offerings and varying schedules.
- Students who are in a field environment (even rarely) - in the outdoors, in a variety of settings (including urban) - along with the Course Faculty Coordinator, need to have read and be aware of U of T's policy on Safety in the Field.
- Safety Abroad:  Students doing internship course placements outside of Canada are required to review the information on the U of T Safety Abroad website and consult with staff regarding travel safety, immunizations, etc. individually or in special sessions. 

Immunizations: 

Some internship courses require proof of certain immunizations and TB tests for all students in the course.  There are some courses where this is required depending on where a student is placed - i.e. school or hospital.  Policies vary by course, as well as by independent organizational requirements.  The two-step TB test requires that students make two appointments, two weeks apart with their doctor.  You will be notified and instructed if these tests and immunizations are required.

  1. Read the Immunization Instructions
  2. Download and fill out the form

Outside Organizational Forms and Policies:

Each organization in the community may have forms and policies relating to confidentiality, medical records and immunizations, along with their own security check, safety and WHMIS training, etc. Students must fulfill separate requirements at these organizations.

Research Project Proposal/Experience Summary/Job Description

In some courses, students are required to submit a research project proposal, Experience Summary or job description early on as part of their course mark. In some courses, prospective employers are required to submit a paragraph or letter describing what type of experience they are offering the student, and what background and skills they hope the student already has to offer them. Organizations may want to include projected outcomes and learning opportunities for the student.

Policies and Guidelines:

NOTE: Exceptions to college and university programs. The Employment Standards Act (ESA) does not apply to an individual who performs work under a program approved by a college of applied arts and technology or a university. This exception exists to encourage employers to provide students enrolled in a college or university program with practical training to complement their classroom learning.