CPS Departmental Travel Grant

CPS Departmental Travel Grant

The Department of Chemical and Physical Sciences (CPS) provides graduate students funding to support travel to attend and present research results at academic conferences.

Student Eligibility

The travel grant is open to all research stream graduate students (Masters and PhD) who are affiliated at the University of Toronto Mississauga (UTM) and supervised by a CPS faculty member (to be appropriately identified in ROSI as affiliated to UTM students need to complete and submit to the Office of the Dean the SGS Affiliation Form).

Grant Purpose & Timing

Travel grants are provided to fund graduate student travel to attend and present at academic conferences, summer/winter schools and workshops. Other research travel purposes, such as off-site data collection or collaboration, are not eligible purposes.

The granting year runs from July 1st - June 30th and students may be awarded more than one travel grant up to a combined maximum of $2,000 annually. Any unused balances will be returned to the funding pool at the end of each granting year. In special circumstances, students may request a carry forward of the unused balance. All such requests are at the sole discretion of the Chair.

Application Process & Deadlines

The CPS Travel Grant Application Form must be completed and a copy of the student’s one-page conference abstract or details of the school/workshop attached. The form must be signed by both the student and the supervisor before being submitted to the Manager, Finance and Operations. Results of the application will be sent via e-mail to the student.

All applications must be submitted in advance of the intended travel. Travel must be completed within six (6) months of any submission.

Adjudication

Travel grant requests are subject to Chair approval. Travel grant requests will be awarded to all eligible applications providing the allotted funding for the granting year has not been exhausted. If the total sum of grant requests exceeds the allowable funding, priority will be given to:

1.       Applicants who have not received CPS travel grants in previous years;
2.       Applicants who are close to the end of their degrees; and
3.       Applicants whose ability to travel is contingent on securing the CPS travel grant support.

Expense Eligibility & Reimbursement

Expense eligibility will be in accordance with the University of Toronto and granting council policies.

Upon trip completion students must submit an expense reimbursement claim for the eligible expenses incurred. The claim must be supported by original receipts/proof of payment (itemized and in the order of presentation on the claim form), boarding passes and the conference program. The expense claim form and detailed instructions on how to claim an expense reimbursement are available on the UofT Financial Services website.