| Q. |
How do you determine the eligibility of a Work-Study employer? |
| A. |
In order to hire Work-Study students, an employer must be a member of the U of T faculty and staff. Work-Study employers must be on-campus for the duration of the program; employers who take a leave or change their position during the program period must contact the Office of Admissions & Awards to inform them of the change in circumstances. PhD Candidates, post-doctoral fellows and casual staff members are not eligible to hire Work-Study students. |
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| Q. |
What are the responsibilities of a Work-Study employer? |
| A. |
Work-Study employers must:
- provide appropriate training and supervision
- ensure student(s) have an accurate idea of the duties, hours of work and job performance expectations when they are hired
- ensure students are paid promptly for hours worked through the hiring department's payroll officer
- introduce the payroll officer and the alternate contact to the hired students
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| Q. |
If I listed a Work-Study opportunity last year, do I need to reapply this year? |
| A. |
Yes, returning employers must resubmit their Work-Study proposal each year and for each program. |
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| Q. |
What information do I need to include in my Work-Study proposal? |
| A. |
You must include an alternate contact who is also a U of T faculty or staff member (post-doctoral fellows, PhD candidates and casual staff members are not eligible), the telephone number of your payroll officer, a job title, the number of vacancies (cannot exceed 2),a complete position description, and a method of application. |
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| Q. |
How detailed does my position description have to be? |
| A. |
You must include job duties and job performance expectations in your position description. It is highly advisable to outline for the student what they will gain from the experience, the expectations for their availability and what you are seeking in a candidate. Keep in mind that these opportunities must supplement the student's current field of study with practical experience and/or provide duties (non-clerical in nature) that are useful for exploring future academic programs or career areas. |
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| Q. |
What are the key dates for both programs? |
| A. |
A full outline of key dates for the Summer Work-Study Program and the Fall-Winter Program are listed here |
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| Q. |
When will I receive notification that my Work-Study proposal has been approved? |
| A. |
Approval e-mails will be sent from Admissions & Awards in TBA for the Summer Work-Study Program and in late August for the Fall-Winter Work-Study Program. |
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| Q. |
My position has been approved, is there a guarantee that my position will be filled by a Work-Study student? |
| A. |
There are no guarantees that your position will be filled by a Work-Study student, students apply to positions that interest them. |
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| Q. |
How do students view and apply to Work-Study positions? |
| A. |
In order to view and apply to Work-Study positions, students must login to their Career Centre accounts and select 'Job Search' from the left-hand menu. From there they can select 'Work-Study' and they will be able to browse through all available Work-Study opportunities. Students apply to positions of interest through the method of application indicated within the job posting. |
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| Q. |
Can students from all campuses view and apply to Work-Study positions? |
| A. |
Yes, students from all campuses are able to view and apply to positions. |
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| Q. |
I have not received many applications for my Work-Study position, what can I do to increase the number of applicants? |
| A. |
Once your position has been approved by Admissions and Awards, you are welcome to advertise your Work-Study positionsoutside of the Career Centre website. You can post details on your department's website, send an e-mail out through a departmental listserv, make class announcements, post details within your office, etc. |
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| Q. |
How will I know if a student is eligible for the Work-Study program? |
| A. |
Students must meet the basic eligibility criteria; we suggest confirming this prior to interviewing potential candidates. To be eligible to accept a work-study position, a student must:
- have applied and qualified for OSAP funding as a resident of Ontario; or have qualified for student financial aid from a province/territory other than Ontario; or have received Band funding from the Aboriginal Student Support Program (proof required)
AND
- be registered in at least 60% of a full course load for the program duration (40% for students with permanent disabilities)
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| Q. |
When can the student I have hired begin work? |
| A. |
Once you have offered an eligible student employment, the Work-Study Hiring Form must be completed by the student and employer, and delivered to Admissions & Awards prior to the deadline date. The student will receive notification of their acceptance into the program from Admissions & Awards. Students can begin work once they receive notification of their acceptance into the program. |
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| Q. |
Can a Work-Study student accept more than 1 position? |
| A. |
Eligible Work-Study students can only accept 1 Work-Study position per program. |
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| Q. |
How many students may I hire? |
| A. |
When you submit your Work-Study Proposal, you can request up to 2 vacancies per proposal. You may hire the number of students you initially request in your proposal. |
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| Q. |
How are employers notified about future Work-Study Programs? |
| A. |
U of T Faculty and Staff who are registered with the Career Centre are sent reminder e-mails with program details. |
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| Q. |
As an interested employer, how can I be included in the Work-Study mailing list? |
| A. |
Visit www.employers.careers.utoronto.ca and select 'Register/Login' and complete the registration form as a U of T employer. |
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| Q. |
Who do I contact if I have questions about the Work-Study Program? |
| A. |
For questions about student eligibility and payment procedures:
Anita Chiu
Admissions & Awards
Tel: (416) 946-0443
ay.chiu@utoronto.ca |
